Vikhroli Mumbai Maharashtra Personal assistant Jobs – 305 Open Jobs Today

Executive Assistant to GSC Head
DHL —Vikhroli, Mumbai, Maharashtra
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
9d
Personal Assistant
Luma Fertility —Andheri East, Mumbai, Maharashtra
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
Quick apply
2d
Executive Assistant to COO
Yash Birla Group —Mumbai, Maharashtra
- ₹35,000 - ₹75,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
Quick apply
1d
Executive Assistant to Director
Aakar HR Consultant Services —Lower Parel, Mumbai, Maharashtra
- ₹60,000 - ₹75,000 a month
- Full-time
- English
- Microsoft Office
- Administrative experience
Quick apply
1d
Personal Assistant to Managing Director
SNA Infrastructure Private Limited —Mumbai, Maharashtra
- ₹4,00,000 - ₹5,00,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Paid time off
- Cell phone reimbursement
Quick apply
Executive Assistant to Managing Director
Velox Solutions —Vashi, Navi Mumbai, Maharashtra
- Up to ₹5,00,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Health insurance
- Food provided
Quick apply
1h
Executive Assistant to Director
HASSANANDANI ENTERPRISES —Vikhroli, Mumbai, Maharashtra
- ₹14,816.85 - ₹25,000.00 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
- Paid time off
- Cell phone reimbursement
Quick apply
2d
Executive Assistant to Managing Director
Everest Holovisions Limited —Vashi, Navi Mumbai, Maharashtra
- ₹50,000 - ₹58,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant to Director
Deep HR Services —Ghatkopar, Mumbai, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
23h
Executive Assistant to Director
Multimet Overseas —Mumbai District, Maharashtra
- ₹14,799.23 - ₹30,000.00 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
- Cell phone reimbursement
Quick apply
12d
Personal Assistant to Chairman
Elite Butlers —Mumbai, Maharashtra
- ₹30,00,000 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
Quick apply
Executive Assistant to Managing Director
SOL Brand Solutions —Ghatkopar, Mumbai, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Personal Assistant
Prashant Mittal and Associates —Mumbai, Maharashtra
- ₹50,000 - ₹65,000 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant to Director
Mumbai Services —Chembur, Mumbai, Maharashtra
- ₹60,000 - ₹80,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant to Director
Pink apple film private imited —Mumbai, Maharashtra
- Up to ₹40,284.69 a month
- Full-time
- English
- Administrative experience
- Organisational skills
- Flexible schedule
Quick apply
Executive Assistant to Managing Director
CENTURY FABRICS PVT LTD —Prabhadevi, Mumbai, Maharashtra
- Up to ₹30,000 a month
- Full-time
- Up to 50% travel
- Administrative experience
- Bachelor's degree
- Paid time off
- Flexible schedule
Quick apply
Personal Assistant / Executive Assistant to Managing Director
Astral Interntional —Vashi, Navi Mumbai, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant
Astro Vaastu WIth Maanvii —Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
16h
Personal Assistant to CEO
Thema Corporate Services —Kanjurmarg, Mumbai, Maharashtra
- ₹30,000 - ₹45,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12d
Executive Assistant to Managing Director
SHANKESH —Kalbadevi, Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14d

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Executive Assistant to GSC Head

DHL -
Vikhroli, Mumbai, Maharashtra

Apply Now

Job details

9 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Outlook
Microsoft Office
Administrative experience
Bachelor's degree
Calendar management
Business Administration
Office management
Communication skills
Personal assistant experience
Time management
Office experience

Full job description

Job Title: Executive Assistant to GSC Head

Job Location: Mumbai

RCS Grade: L

The Executive Assistant to the GSC Head serves as a trusted partner, providing comprehensive administrative and executive support to ensure the effective management of business priorities, leadership activities, and organizational operations. The role is responsible for managing executive office activities, coordinating communications, facilitating stakeholder engagement, and ensuring the smooth execution of leadership meetings and governance processes. Through exceptional organizational skills, discretion, and attention to detail, the incumbent enables efficient decision-making and enhances executive effectiveness.

Key Responsibilities:

Executive Support

Provide comprehensive administrative support to the GSC Head, ensuring efficient management of day-to-day activities and priorities.

Manage and coordinate the GSC Head's calendar, including scheduling meetings, appointments, and business engagements.

Coordinate and prioritize meeting requests to optimize the executive's time and availability.

Prepare correspondence, briefing materials, presentations, reports, and other executive documentation.

Monitor and follow up on key actions, commitments, and deadlines on behalf of the GSC Head.

Handle confidential and sensitive information with the highest level of professionalism and discretion.

Executive Communications

Draft, review, and coordinate internal and external communications on behalf of the GSC Head.

Support the preparation of leadership messages, announcements, and business updates.

Ensure timely and accurate communication with internal and external stakeholders.

Maintain consistency and professionalism in executive communications and presentations.

Stakeholder Coordination

Build and maintain effective working relationships with senior leaders, regional and global stakeholders, customers, and external partners.

Serve as a key point of contact for the GSC Head, facilitating communication and coordination across the organization.

Coordinate requests, information flow, and follow-up actions between stakeholders and the executive office.

Support the organization and coordination of leadership visits, customer meetings, and executive events.

Meeting & Governance Management

Plan, organize, and coordinate leadership meetings, governance forums, town halls, and business reviews.

Prepare meeting agendas, presentations, minutes, and action trackers.

Ensure timely distribution of meeting materials and follow-up on agreed actions.

Maintain records of key decisions, meeting outcomes, and governance documentation.

Support the preparation and logistics of board-level and leadership meetings.

Administrative Management

Manage domestic and international travel arrangements, including itineraries, accommodation, transportation, and related logistics.

Coordinate expense management and administrative documentation in accordance with company policies.

Maintain executive office records, files, and documentation in an organized and secure manner.

Support procurement, vendor coordination, and office administration activities as required.

Coordinate executive events, workshops, leadership offsites, and employee engagement activities.

Ensure smooth day-to-day operation of the executive office and support effective office management practices.

Required Qualification & Skills:

Bachelor's Degree in Business Administration, Management, Supply Chain, Logistics, or a related field.

5-7+ years of experience supporting senior executives in Executive Assistant, Executive Office, Administrative Support, or Office Management roles.

Experience working within a multinational organization, shared services environment, GBS, CoE, or Freight Forwarding organization is preferred.

Proven experience managing executive calendars, travel arrangements, meetings, and stakeholder coordination.

Advanced proficiency in Microsoft Office applications, particularly PowerPoint, Outlook, Word, Teams, and Excel.

Excellent organizational, planning, and time management skills.

Strong attention to detail and ability to manage multiple priorities simultaneously.

Exceptional written and verbal communication skills.

Strong interpersonal and relationship management capabilities.

High level of professionalism, integrity, and discretion when handling confidential information.

Ability to work independently, exercise sound judgment, and anticipate executive support needs.

Experience preparing professional executive presentations, reports, and meeting materials.

Strong problem-solving skills and a proactive approach to administrative support.

Apply Now

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