Job Title: Project & Office Administrator - Ahmedabad
Based at our office in Ahmedabad – Full-Time, Permanent
Crayside Consulting (India) Private Ltd - Company Overview:
We are an engineering consultancy providing site intelligence, innovative designs, advice, and project management to direct and guide our clients towards the best outcome for their projects and assets. Specializing in Mechanical, Electrical and Public Health (MEP), Civils & Structural Engineering, Earthing & Lightning Protection, Surveys, BIM, Energy Efficiency, and Sustainability Services, we are a close-knit team of highly experienced engineers dedicated to making our clients’ projects a success.
Crayside Consulting (India) Private Ltd is the India entity of Crayside Consulting Group, based in Ahmedabad. We are seeking a dynamic and experienced Project Administrator to join our team and support with both local projects in India as well as with our well-established UK projects remotely alongside our offices in London, Basingstoke, Ipswich, Kent, Poole and Bristol.
Job Overview:
Join our team in Ahmedabad and help us keep projects running smoothly!
What you’ll do:
- Track project timelines, resources, and deliverables
- Coordinate with internal teams and maintain digital records
- Prepare reports, meeting minutes, and presentations
- Schedule and follow up on internal and client meetings
- Support SOPs, vendor coordination, and ad-hoc tasks
Key Responsibilities:
- Support the creation and updates of project trackers, resource allocations, and deliverable checklists.
- Coordinate with internal teams to gather project inputs, timelines, and support documentation.
- Maintain organised digital records for project folders (emails, reports, submissions, templates).
- Assist in preparing reports, meeting minutes, and presentations for internal and client use.
- Help track project deadlines and follow up with teams to ensure timeless submissions.
- Support the Director and Project Leads in monitoring team workload using shared databases.
- Schedule internal review and coordination meetings as per UK and India time zones.
- Prepare meeting agendas, track action items, and follow up on pending tasks.
- Help implement and refine Standard Operating Procedures (SOPs) in line with the Company’s quality standards.
- Liaise with both UK and India team members to support smooth handovers and information sharing.
- Escalate critical follow ups or unresolved issues to superiors promptly.
- Provide general office and admin support when required by senior staff.
- Handle ad-hoc tasks such as data formatting, research support, vendor co-ordination etc.
Required Skills & Qualifications:
- Graduate in Commerce, Business Administration or related field (B.Com, BBA strongly preferred)
- Experience in project coordination, administration, or internship in a similar role
- Excellent MS Office skills, particularly Outlook, Excel and Word
- Fluent in English – Both written and verbal
- Strong organizational and multitasking skills
- Familiarity with project management tools such as Zoho Books, Xero etc.
- Ability to work independently and as part of a team, collaborative attitude with proactive follow-up skills
- Strong attention to detail and ability to meet tight deadlines
Preferred Skills:
- Familiarity with MS Teams, SharePoint or Document Control systems
- Exposure to international project environments
- Certification in Project Administration or MS Excel
- Candidates from Ahmedabad/Gujarat will be preferred (this is an office-based role, not remote).
Location: Zion Z1, Ahmedabad (office-based; local candidates preferred)
Salary & Benefits - We offer a competitive salary and benefits package, along with the opportunity to work with a talented and passionate team in a rapidly growing Company.
If you are a motivated, detail-oriented individual with a passion for office management and project coordination, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
Application Question(s):
- What is your notice period from your current job?
- What is your Expected salary?
Experience:
- Project Administration: 1 year (Required)
Language:
- English (Fluent) (Required)
Work Location: In person
