Mulund Mumbai Maharashtra Documentation executive Jobs – 2077 Open Jobs Today

Administration Executive – Facilities & HR Operations
Biltrax Construction Data —Vashi, Navi Mumbai, Maharashtra
- ₹25,000 - ₹32,000 a month
- Full-time
- Microsoft Excel
- Master's degree
- Bachelor's degree
Quick apply
Export Documentation Executive
GNH India Pharmaceuticals Limited —Mumbai, Maharashtra
- ₹4,00,000 - ₹7,00,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- English
- Paid sick time
Quick apply
12d
Retired Import Executive
J K STEEL —Andheri East, Mumbai, Maharashtra
- From ₹20,000 a month
- Part-time
- Bachelor's degree
- In-person
- Cell phone reimbursement
- Flexible schedule
Quick apply
Associate - Administration & HR 0perations
Biltrax Construction Data —Vashi, Navi Mumbai, Maharashtra
- ₹5,00,000 - ₹8,00,000 a year
- Full-time
- Microsoft Excel
- Master's degree
- Administrative experience
Quick apply
Trade Operations Executive - Import/Export (Metals)
Solis Corporation LLP —Goregaon, Mumbai, Maharashtra
- ₹30,000 - ₹50,000 a month
- Overnight shift
- Remote
- Microsoft Excel
- English
- Master's degree
- Work from home
Quick apply
2d
Purchase Executive
Sterling Inc —Andheri East, Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Office
- Supervising experience
- Travel
- Flexible schedule
Quick apply
MIS Executive
Entisi —Wagle Estate, Thane, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Computer Science
- Software troubleshooting
- Salesforce
- Paid sick time
Quick apply
Documentation Executive
Contegrate Entrepot Private Limited —Sanpada, Navi Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
Logistics & Inventory Executive
Shivji Valji Sheds Pvt. Ltd. —Lower Parel, Mumbai, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- Microsoft Excel
- ERP systems
- Analysis skills
Quick apply
DOCUMENTATION EXECUTIVE
ATCL LOGISTICS —Vashi, Navi Mumbai, Maharashtra
- Bachelor's degree
Research and Development Executive
Meyer Organics Pvt Ltd —Thane, Maharashtra
- ₹5,99,480.18 - ₹10,00,000.00 a year
- Full-time
- Microsoft Word
- Microsoft Office
- In-person
- Health insurance
- Life insurance
Quick apply
2d
EXPORT FCL DOCUMENTATION EXECUTIVE
Siddhant Freight Forwarders Pvt Ltd —Bhandup West, Mumbai, Maharashtra
- ₹20,000 - ₹35,000 a month
- Full-time
- Bachelor's degree
- In-person
Quick apply
Export Documentation Executive
Vintage Solution —Mumbai, Maharashtra
- ₹3,50,000 - ₹6,00,000 a year
- Full-time
- Bachelor's degree
- In-person
Quick apply
Import Export Documentation Executive
Tradearch Market Platforms Pvt Ltd —Vidyavihar, Mumbai, Maharashtra
- ₹25,093.43 - ₹35,947.84 a month
- Bachelor's degree
- Organizational skills
- Business Administration
- Health insurance
- Flexible schedule
Quick apply
Assistant Manager-Research & Development
Trishveda Naturals Pvt Ltd —Thane, Maharashtra
- ₹60,000 - ₹1,20,000 a month
- Full-time
- Master's degree
- Project management
- Bachelor's degree
Quick apply
1d
QA Executive
Kapoor Glass India Pvt Ltd —Panvel, Maharashtra
- ₹3,50,000 - ₹5,00,000 a year
- Full-time
- English
- Bachelor's degree
- In-person
- Paid time off
- Paid sick time
Quick apply
Office Executive
MAVEN SOURCES BUSINESS SOLUTION —Mumbai, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d
Project Executive
Butterfly Themes —Thane, Maharashtra
- Up to ₹25,000 a month
- Full-time
- Hybrid work
- Microsoft Excel
- English
- Master's degree
- Commuter assistance
- Work from home
Quick apply
2d
Purchase Executive
GNH India Pharmaceuticals Limited —Mumbai, Maharashtra
- ₹30,000 - ₹45,000 a month
- Full-time
- Microsoft Excel
- B.Sc
- English
- Paid sick time
Quick apply
12d
Accounts Receivable Executive
Switch My Loan Pvt Ltd —Borivali, Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Excel
- Finance
- Bachelor's degree
- Health insurance
- Food provided
Quick apply
1d

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Administration Executive – Facilities & HR Operations

Biltrax Construction Data
Vashi, Navi Mumbai, Maharashtra

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Job details

Permanent | Full-time
₹25,000 - ₹32,000 a month

Qualifications

Microsoft Excel
Master's degree
Bachelor's degree
Human resources
HRIS
Business Administration
MBA
Communication skills
Negotiation
Office experience

Full job description

Opportunity Summary

This role is primarily responsible for ensuring seamless administrative operations and an efficient workplace environment at Biltrax. The incumbent will act as the central point of coordination for all office infrastructure, vendor management, and day-to-day facility requirements, while also supporting core HR processes.

The ideal candidate is highly proactive, detail-oriented, and action-driven, with a strong ability to anticipate issues, take ownership, and drive closures without constant supervision.

Role Overview

Administration Executive – Facilities & HR Operations will lead end-to-end office administration, ensuring a well-maintained, fully functional, and employee-friendly workspace. This includes facility management, vendor coordination, cost control, and issue resolution across all administrative areas.

Additionally, the role will provide structured support to HR operations such as recruitment coordination, employee records, and HRMS management.

Key ResponsibilitiesA. Administration & Facilities Management

1. Office Operations Management

Ensure smooth day-to-day functioning of the office environment.
Take complete ownership of workplace upkeep, hygiene, and operational readiness.
Maintain and manage structured administrative records, including salary sheets and payroll-related data, ensuring high accuracy and confidentiality.
Demonstrate strong proficiency in advanced Excel and numerical calculations for preparing, validating, and reconciling salary data and related reports.

2. Proactive Issue Identification & Resolution

Actively monitor and address office-related concerns such as:
Water supply disruptions
Washroom maintenance and hygiene
Air conditioning servicing and breakdowns
Electrical, housekeeping, and pantry issues
Demonstrate high responsiveness in resolving both reported and unreported issues.

3. Vendor Management & Negotiation

Manage end-to-end relationships with facility vendors (housekeeping, security, maintenance, etc.).
Negotiate contracts, pricing, and service terms to ensure cost efficiency.
Track vendor performance and ensure service-level adherence.

4. Stakeholder Coordination & Follow-ups

Coordinate with internal teams and management for administrative requirements.
Take strong follow-ups across hierarchy levels to ensure timely action and closure.
Escalate issues appropriately when required.

5. Facilities & Infrastructure Oversight

Liaise with building management for infrastructure-related concerns.
Ensure timely servicing, repairs, and preventive maintenance of office equipment and facilities.

6. Budgeting & Cost Control

Track administrative expenses and ensure cost optimization.
Maintain records of vendor invoices, contracts, and payments.

7. Event & Office Coordination

Organize internal events, meetings, and office activities.
Manage logistics, vendors, and execution seamlessly.

8. Administrative Documentation & Record Keeping

Maintain records related to vendors, facilities, and administrative operations.
Ensure proper documentation, tracking, and compliance.

B. HR Operations Support (Primary Focus)1. Recruitment Coordination

Assist in scheduling interviews and coordinating with candidates and hiring managers.
Support onboarding processes for new employees.

2. HRMS & Employee Data Management

Maintain and update employee records in HRMS, preferably Keka.
Ensure data accuracy and timely updates.

3. HR Reporting & MIS

Generate HR and administrative reports using advanced Excel.
Maintain dashboards and track key metrics.

4. Employee Support

Act as a point of contact for basic employee queries related to HR and admin.
Support engagement activities and internal communication.

Key Skills & Competencies

High Proactiveness & Ownership: Takes initiative and resolves issues without waiting for direction.
Advanced Excel Skills: Strong capability in reporting, data analysis, and MIS.
HRMS Knowledge: Experience with HR systems, preferably Keka.
Vendor Management & Negotiation: Strong commercial and negotiation skills.
Follow-up & Execution Excellence: Ability to drive tasks to closure across teams.
Problem-Solving Mindset: Quick, practical, and solution-oriented approach.
Attention to Detail: High accuracy in execution and documentation.
Communication Skills: Clear and effective coordination across stakeholders.
Adaptability: Comfortable handling dynamic and unstructured situations.

Qualifications

Bachelor’s degree in any discipline (HR/Business Administration preferred)
MBA/PGDM in HR or Operations is an added advantage

Experience

1–2 years of experience in Administration / Facilities / HR Operations

Pay: ₹25,000.00 - ₹32,000.00 per month

Work Location: In person

Quick apply

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