About the Company
Company Name - Emarat Maritime
Work Location - Mumbai
Employment Type: Full-time
Joining: Immediate
About the Role
We are looking for a Documentation Executive to manage crewing documentation and maintain accurate records for officers and crew members within our shipping operations.
Key Responsibilities
- Handle documentation for officers and crew members.
- Prepare and upload pre-joining documents, extension letters, and increment letters for officers and ratings.
- Upload and maintain officer and crew documentation in the Shipmate system.
- Manage Shipmate planning including salary profiles, sign-on/sign-off records, and bank details.
- Maintain and update the Shipmate system, including corrections and responding to Masters’ queries related to crewing matters.
- Manage DG Shipping sign-on/sign-off processes and track the latest DG Shipping circulars.
- Prepare mail packets and hand them over to joining crew members to minimize courier costs.
Requirements
- Experience in maritime crewing documentation preferred.
- Familiarity with Shipmate or similar crewing software is an advantage.
- Good knowledge of DG Shipping procedures.
- Strong attention to detail and documentation accuracy.
2 -Position: Sourcing Executive – Crewing
Location: Mumbai, India
Employment Type: Full-time
About the Role
We are seeking a Sourcing Executive to support our crewing operations by identifying and recruiting qualified officers for tanker and bulk carrier vessels.
Key Responsibilities
- Identify, source, and screen qualified officers for tanker and bulk carrier vessels.
- Arrange initial assessments and coordinate technical and operational interviews.
- Ensure candidates meet tanker matrix compliance requirements prior to assignment.
- Organize pre-joining medical examinations for officers.
- Verify authenticity and validity of candidate documents in compliance with statutory and internal requirements.
- Create candidate profiles in the crewing software and upload documentation accurately.
- Assist in planning deployment of ex-hands in coordination with the reporting manager.
- Schedule mandatory in-house training as per training matrix for new recruits and ex-hand officers.
- Organize type-specific ECDIS training for newly recruited deck officers.
- Conduct reference checks with previous employers.
Requirements
- Experience in maritime recruitment or crewing operations.
- Familiarity with tanker matrix compliance requirements is preferred.
- Strong communication and coordination skills.
- Ability to manage multiple candidate processes simultaneously.
3 - Position: Travel Coordinator – Crewing Operations
Location: Mumbai, India
Employment Type: Full-time
About the Role
We are looking for a Travel Coordinator to support crew travel logistics and ensure smooth coordination of crew changes across international and domestic routes.
Key Responsibilities
- Compare and evaluate domestic and international flight options from travel agencies based on fare, availability, and vessel schedules.
- Coordinate with vessels, reporting managers, and port agents for planning and execution of crew changes.
- Liaise with officers and ratings to collect travel and visa documentation.
- Arrange accommodation for officers traveling to Mumbai for joining, briefing, or orientation.
- Maintain and organize crew documentation for timely submission to port agents.
- Coordinate with visa agents for visa processing and follow-ups.
- Prepare essential travel documents including Form 1, Emigration clearances, and Letters of Guarantee.
- Follow up with agents for “OK to Board” approvals and online entry forms for joiners and off-signers.
- Monitor crew immigration clearance and check-in status and handle travel-related issues.
- Generate Non-PO invoices for air tickets issued by travel agencies.
Requirements
- Experience in travel coordination, preferably within the maritime industry.
- Knowledge of crew travel documentation and visa processes.
- Strong organizational and communication skills.
- Ability to manage time-sensitive crew travel arrangements
Requirements -
1- Candidate must have Bachelor's and other certified course related to shipping industry
2- Must have minimum 2-3 yrs of experience from Shipping background only.
Interested candidate can share resume on [email protected]
Job Types: Full-time, Permanent
Pay: Up to ₹60,000.00 per month
Work Location: In person
