Office Administrator – Job Description
Company: Aagasa Services & Media Pvt. Ltd.
Location: Mysuru, Karnataka (On-site)
Employment Type: Full-Time
Experience: 1–5 Years (Freshers with strong organizational skills may also apply)
About Aagasa Services & Media
Aagasa Services & Media is a technology and media company offering local service solutions, advertising services, and publishing Aagasa Ads Paper, a weekly advertising newspaper distributed across Mysuru. We are looking for a highly organized and proactive Office Administrator to ensure smooth day-to-day operations and provide administrative support across departments.
Job Summary
The Office Administrator will oversee office operations, coordinate with internal teams and external partners, maintain records, manage documentation, assist in customer and vendor communications, and ensure the office runs efficiently. This role is ideal for someone who enjoys multitasking and has excellent organizational and communication skills.
Key ResponsibilitiesOffice Operations
- Manage day-to-day office administration and ensure smooth functioning.
- Handle incoming calls, emails, and visitor inquiries professionally.
- Maintain office supplies, stationery, and inventory.
- Coordinate maintenance of office equipment and facilities.
Documentation & Record Management
- Organize and maintain physical and digital files.
- Prepare quotations, invoices, purchase orders, and other business documents.
- Maintain employee, customer, vendor, and partner records.
- Ensure proper filing of contracts, agreements, and compliance documents.
Administrative Support
- Schedule meetings, appointments, and internal discussions.
- Prepare meeting agendas and record minutes when required.
- Assist management with reports, presentations, and data compilation.
- Coordinate travel arrangements and logistics when necessary.
Customer & Vendor Coordination
- Respond to customer inquiries and direct them to the appropriate team.
- Coordinate with vendors, delivery partners, and business associates.
- Track pending tasks and follow up on action items.
- Support onboarding documentation for vendors and partners.
Finance & Operations Support
- Assist with billing, payment tracking, and expense documentation.
- Coordinate with accountants for invoices and financial records.
- Maintain petty cash records and office expense logs.
- Support procurement and vendor payment processes.
HR & Employee Support
- Assist with employee onboarding and documentation.
- Maintain attendance and leave records.
- Coordinate interviews and recruitment scheduling.
- Support employee engagement activities and internal communications.
Aagasa Ads Paper Support
- Coordinate advertisement bookings and maintain booking records.
- Track design approvals and publication schedules.
- Ensure clients receive timely updates regarding advertisement status.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace.
- Basic knowledge of spreadsheets, documentation, and office management software.
- Ability to handle confidential information with professionalism.
- Good problem-solving and time management skills.
Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, or a related field (preferred).
- 1–5 years of experience in office administration, operations, or administrative support is preferred.
- Fresh graduates with strong administrative aptitude are encouraged to apply.
Preferred Qualities
- Detail-oriented and highly organized.
- Professional attitude and customer-friendly approach.
- Ability to work independently and prioritize tasks.
- Quick learner with adaptability in a fast-paced environment.
- Positive team player with strong interpersonal skills.
Key Performance Indicators (KPIs)
- Timely completion of administrative tasks.
- Accuracy and organization of records and documentation.
- Efficient coordination between departments and stakeholders.
- Responsiveness to customer and vendor communications.
- Effective management of office resources and supplies.
- Compliance with internal processes and deadlines.
What We Offer
- Opportunity to work in a growing technology and media company.
- Exposure to operations, administration, advertising, and business management.
- Collaborative and supportive work environment.
- Professional growth and career advancement opportunities.
- Performance-based incentives and learning opportunities.
Preferred Software Knowledge
- Microsoft Office / Google Workspace
- Microsoft Excel or Google Sheets
- PDF editing and document management tools
- Basic accounting software (preferred but not mandatory)
- Task management tools (preferred)
Ideal Candidate Profile
The ideal Office Administrator is someone who can keep operations running smoothly, coordinate effectively with customers, vendors, and internal teams, maintain organized records, and contribute to the efficient day-to-day management of Aagasa Services & Media while supporting both service operations and Aagasa Ads Paper activities.
Pay: ₹12,000.00 - ₹30,000.00 per month
Benefits:
- Flexible schedule
- Work from home
Experience:
- Accounting: 2 years (Required)
- Tax accounting: 2 years (Required)
- HR sourcing: 1 year (Required)
Language:
Work Location: In person
