Pattabiram Chennai Tamil Nadu Tidel park, coimbatore Jobs – 201 Open Jobs Today

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Office Administration

JC Global
Chennai, Tamil Nadu

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Job details

Full-time
From ₹35,000 a month
2 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Procurement
ERP systems
English
Tamil
Human resources
Manufacturing
Hindi
Communication skills
Negotiation
Time management
Office experience

Full job description

Admin Executive / Admin Manager – HR & Administration

Location: Nungambakkam, Chennai (Corporate Office)
Factory Locations: Gummidipoondi & Coimbatore (Travel Required)
Salary: ₹35,000 per month onwards (Based on Experience)
Experience: 5–10+ Years
Industry: Manufacturing (Preferred)

We are manufacturing company with operations in Chennai, Gummidipoondi, and Coimbatore. We are looking for a highly organized, proactive, and execution-driven Admin Executive / Admin Manager to oversee Corporate Administration, Travel Management, HR Administration, Vendor Management, and Operations Support.

This is a challenging role for professionals who enjoy multitasking, taking ownership, and ensuring smooth day-to-day business operations.

Key Responsibilities- Travel & Visa Management

End-to-end domestic and international travel management.
Flight, train, bus, hotel, taxi, and airport transfer bookings.
Prepare detailed travel itineraries for Management and employees.
Handle business visa applications, passport renewals, invitation letters, embassy documentation, travel insurance, and immigration formalities.
Coordinate with airlines, hotels, travel agencies, visa consultants, and foreign delegates.
Maintain passport and visa validity trackers.

Travel Cost Optimization

Negotiate corporate rates with airlines, hotels, and travel partners.
Optimize travel expenses without compromising quality.
Monitor travel budgets and prepare monthly travel MIS reports.
Identify cost-saving opportunities across travel and administration.

Office Administration

Manage day-to-day corporate office administration.
Office maintenance, housekeeping, pantry, stationery, office supplies, and office assets.
Ensure smooth functioning of all office facilities.
Coordinate office repairs, AMC services, utility vendors, and maintenance schedules.
Maintain clean, organized, and professional office premises.

Vendor Management & Procurement

Identify, evaluate, negotiate, and finalize vendors.
Coordinate procurement of office supplies, furniture, IT consumables, pantry items, and administrative requirements.
Maintain vendor database, contracts, quotations, and renewal schedules.
Ensure timely purchase, delivery, and payment coordination.

Vehicle & Transport Administration

Coordinate company vehicles and drivers.
Arrange local transportation for Directors, employees, customers, and visitors.
Maintain vehicle records, fuel expenses, FASTag, insurance, servicing, permits, and PUC.
Coordinate employee transportation whenever required.

HR Administration Support

Coordinate employee onboarding and induction.
Maintain employee files, attendance, leave records, and documentation.
Support recruitment scheduling and interview coordination.
Coordinate employee engagement activities and welfare initiatives.
Assist HR in administrative documentation and compliance.

Executive & Office Coordination

Manage calendars, meeting rooms, appointments, and conference arrangements.
Coordinate Board Meetings, Management Meetings, Customer Visits, and Corporate Events.
Handle incoming calls, official emails, courier management, and visitor management.
Arrange accommodation and logistics for guests and business visitors.

Corporate Card & Expense Management

Maintain corporate credit/debit card expense records.
Verify travel bills, hotel bills, vendor invoices, and supporting documents.
Submit expense reports with proper documentation.
Coordinate with Finance for timely reconciliation and approvals.

MIS & Documentation

Prepare and maintain:

Travel MIS
Vendor Tracker
Asset Register
Admin Budget
Office Maintenance Reports
Vehicle Expense Reports
Travel Expense Reports
Procurement Tracker
AMC Tracker
Guest Visit Register
Visa & Passport Tracker

Factory Administration Coordination

Coordinate administration requirements for Gummidipoondi and Coimbatore manufacturing units.
Travel to factories whenever required.
Support accommodation, transportation, logistics, and vendor coordination for factory operations.

Process Improvement

Improve administrative systems and workflows.
Digitize administrative records wherever possible.
Implement cost-saving initiatives.
Suggest improvements to increase efficiency across administration and operations.

Must-Have Requirements

> Minimum 5+ years of experience in Administration, Corporate Services, or Office Administration.

> Experience in a Manufacturing Industry will be highly preferred.

> Strong knowledge of:

Domestic & International Travel Management
Flight, Train, Bus & Hotel Bookings
Business Visa Processing
Passport Documentation
Office Administration
Vendor Management
Facility Management
Procurement Coordination
HR Administration
Operations Coordination

> Experience in:

Corporate card expense entries
Travel expense verification
Hotel bill verification
Vendor invoice verification
Expense reconciliation

> Strong negotiation skills to achieve travel and procurement cost savings.

> Excellent coordination and follow-up skills.

> Ability to independently manage multiple assignments simultaneously.

> Willingness to travel frequently to Gummidipoondi and Coimbatore.

> Must be available beyond regular office hours whenever business requires urgent travel bookings, visa processing, management support, or critical administrative work.

> Strong ownership mindset with a Go & Get Things Done attitude.

> High standards of Integrity, Honesty, Confidentiality, and Trustworthiness while handling management information and company records.

> Highly punctual, disciplined, dependable, and committed to delivering work on time.

> Positive attitude with a willingness to support business needs during critical situations. Candidates with a strong attendance record and dependable work ethic will be preferred.

> Good knowledge of Administration, Operations, Procurement, Vendor Management, MIS Reporting, Documentation, and Corporate Office Management.

> Excellent communication skills in English and Tamil. Knowledge of Hindi is an added advantage.

Preferred Skills

MS Excel (Advanced)
MS Word
Outlook
Google Workspace
ERP Software (Preferred)
Travel Portals
Expense Management
Documentation Management
Negotiation Skills
Time Management
Problem Solving
Multitasking

Personal Attributes

Professional personality with excellent communication skills.
Strong organizational and planning abilities.
Ability to work under pressure and manage multiple priorities.
Detail-oriented with excellent documentation skills.
Customer and service-oriented approach.
Self-driven, proactive, and capable of working with minimum supervision.
Long-term career mindset. Candidates with frequent job changes may not be preferred.

Job Location

Corporate Office: Nungambakkam, Chennai

How to Apply

Interested candidates may send their updated resume along with the following details:

Current CTC
Expected CTC
Last Drawn Salary
Notice Period

Pay: From ₹35,000.00 per month

Work Location: In person

Quick apply

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