Vadodara Gujarat Senior contract administrator, contract Jobs – 33 Open Jobs Today

Senior Administrator
HYTORC TOOLS INDIA PRIVATE LIMITED —Gotri, Vadodara, Gujarat
- Microsoft Excel
Quick apply
Senior Contract Administrator, Contract
FD India Private Ltd. HQ —Vadodara, Gujarat
- Word processing
- Project management
- Organisational skills
Supervisor, Contract Management
FD India Private Ltd. HQ —Vadodara, Gujarat
- Project management
- Construction Management
- Communication skills
Contracts Manager
Fluor Corporation —Vadodara, Gujarat
- Master's degree
- Project management
- Business Administration
Production Officer
Axalta Coating Systems —Manjusar GIDC, Vadodara, Gujarat
- Up to ₹4,50,000 a year
- Urgently hiring
- B.Sc
- Master's degree
- Bachelor's degree
- Health insurance
- Life insurance
Quick apply
Temp-Document Controller
Sunshine Workforce Solutions —Vadodara, Gujarat
- ₹6,00,000 a year
- Microsoft Powerpoint
- Microsoft Word
- AutoCAD
Quick apply
Office Assistant
Mayur —Vadodara, Gujarat
- ₹12,000 - ₹15,000 a month
- Part-time
- Sales
- Customer service
- Bachelor's degree
Quick apply
1d
Freelance SME for Physics Content Creation & Verification Specialist
TAB AND SPACE DIGITAL PVT LTD —Atladara, Vadodara, Gujarat
- Microsoft Word
- Microsoft Excel
- Doctoral degree
- Flexible schedule
Quick apply
data validation executive
Retail Scan Management Services Pvt. Ltd —Vadodara, Gujarat
- ₹10,090.79 - ₹15,000.00 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Data analysis skills
Quick apply
Education Counsellor
BRIGHT Education —Waghodia Road, Vadodara, Gujarat
- ₹15,000 - ₹35,000 a month
- Full-time
- In-person
- Communication skills
Quick apply
SME FITTER
TAB AND SPACE DIGITAL PVT LTD —Atladara, Vadodara, Gujarat
- In-person
- Flexible schedule
Quick apply
14d
Project Manager – Chemical / Process Industry
PWOG Plant Engineering Pvt Ltd —Vadodara, Gujarat
- ₹6,22,067.26 - ₹16,43,233.42 a year
- Full-time
- Engineering
- Project management
- Bachelor's degree
- Health insurance
Quick apply
14d
Business Development Executive
Devlomatix Solutions —Vadodara, Gujarat
- ₹11,375.56 - ₹20,776.97 a month
- Part-time
- Sales
- Business development
- Project management
- Paid time off
- Flexible schedule
Quick apply
Mobilizer
Unstoppable Welfare Society —Vadodara, Gujarat
- ₹10,000 - ₹15,000 a month
- Part-time
- Microsoft Office
- Project management
- Travel
Quick apply
Tableau Developer I
Pinnacleway Business consulting LLP —Vadodara, Gujarat
- ₹8,000 a month
- English
- SQL
- In-person
- Work from home
Quick apply
11d
Inward-Outward & Accounts Executive
Gujarat Electroplating Works —Makarpura, Vadodara, Gujarat
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Master's degree
Quick apply
4d
sales executive
Edurun Virtuoso Services Private Limited —Vadodara, Gujarat
- From ₹30,000 a month
- CRM software
- Microsoft Office
- Travel
Quick apply
12d
Python Developer
NetWeb Software —Vadodara, Gujarat
- ₹6,00,000 - ₹12,00,000 a year
- AWS
- Python
Quick apply
8d
SEO Executive
BRIGHT Education —Vadodara, Gujarat
- From ₹25,000 a month
- Full-time
- Analysis skills
- Bachelor's degree
- JavaScript
Quick apply
Reception Cum Telecaller Executive
BRIGHT Education —Manjalpur, Vadodara, Gujarat
- From ₹15,000 a month
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
1d

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Senior Administrator

HYTORC TOOLS INDIA PRIVATE LIMITED
Gotri, Vadodara, Gujarat

Quick apply

Job details

Permanent

Qualifications

Microsoft Excel
SAP
SAP ERP

Full job description

The Senior Administrator is responsible for providing comprehensive administrative, customer service, inventory, logistics, ERP (SAP), and operational support to the Sales, Service, Rental, and Management teams. The role ensures the efficient coordination of customer orders, rentals, repairs, stock management, supplier procurement, and customer communications while maintaining high levels of accuracy, compliance, and customer satisfaction.

Key Responsibilities
Customer Service & Correspondence:

Serve as a primary point of contact for customer enquiries relating to sales, repairs, rentals, calibrations, and logistics.
Maintain professional and timely communication with customers via email and telephone.
Provide updates to customers regarding repair status, order progress, delivery schedules, and rental contracts.
Follow up on outstanding customer documentation including purchase orders and approvals for repairs.
Assist in resolving customer queries and escalate issues where necessary.
Maintain accurate customer records and correspondence within company systems.

Stock Management & Rental Fleet Control:

Manage and maintain the SAP system records for all HYTORC-owned Demo and Rental Fleet equipment.
Ensure demo and rental inventory remain accurately allocated and available for operational requirements.
Coordinate tooling readiness for dispatch, ensuring equipment is complete, calibrated, and correctly documented.
Monitor and follow up on outstanding demo and rental equipment in the field.
Assist with inventory control processes and stock accuracy initiatives.
Support cycle counts and stock verification activities as required.

USA Orders & International Procurement:

Place weekly HYTORC USA orders in accordance with company procedures.
Track and monitor all outstanding backorders and provide status updates to relevant departments.
Liaise with HYTORC USA regarding shipment status, order confirmations, and delivery schedules.
Verify stock availability within SAP to support quoting requirements from sales and repair teams.
Maintain accurate purchasing and shipment documentation.
Assist with import-related administration and coordination where required.
Receipting of incoming shipment into SAP

SAP / ERP Processing:

Process customer orders accurately and timeously.
Create and manage rental and demo contracts within SAP.
Process rental off-hires and equipment returns.
Complete demo contract closures and goods receipt processes.
Generate and process repair invoices for customer equipment.
Ensure transactional accuracy and compliance with company procedures.
Maintain accurate master data and supporting documentation.

Logistics Coordination:

Coordinate collections and deliveries for sales, rentals, repairs, and calibrations.
Arrange courier bookings and monitor shipment progress.
Ensure all logistics documentation is complete and accurate.
Communicate delivery schedules and shipment updates to customers and internal teams.
Support urgent delivery requirements and escalation management.

Administration & Document Control:

Manage filing systems for processed sales, rental, repair, and procurement documentation.
Ensure proper document retention and records management practices are followed.
Maintain administrative systems and operational processes.
Handle data capturing, record keeping, and document control activities.
Prepare reports and maintain operational records as required.
Assist departments with administrative support functions.
Quotation & Order Verification
Verify quotations prior to dispatch to ensure:
All chargeable items are included.
Freight charges are correctly applied.
Rental charges are accurately reflected.
Repair and service costs are complete.
Ensure courier costs are charged where HYTORC-contracted couriers are utilized.
Confirm all supplier purchase orders align with customer-approved quotations and orders.
Identify and rectify discrepancies before processing.
Reporting & Microsoft Excel
Develop and maintain operational spreadsheets, trackers, and reports.
Generate management reports and dashboards using Microsoft Excel.
Monitor and report on stock movement, rentals, repairs, backorders, and customer service activities.
Support data analysis and reporting requirements for management.

Year-End Responsibilities:

Assist with annual stock takes for:
Spare Parts Inventory
New Tool Inventory
Demo and Rental Fleet Inventory
Gather and provide supporting documentation required by auditors and management.
Compile proof of delivery (POD) documentation as required during audits.
Support continuous improvement initiatives and process enhancements.

Management & Team Support:

Provide administrative support to the Management Team.
Assist internal departments with inventory, customer service, logistics, procurement, and operational activities.
Support company projects and process improvement initiatives.
Ensure compliance with company policies, procedures, and quality standards.
Contribute positively to team performance and operational efficiency.

Quick apply

Refine Your Search

senior contract administrator, contract jobs in vadodara gujarat

Senior Administrator

Senior Contract Administrator, Contract

Supervisor, Contract Management

Contracts Manager

Production Officer

Temp-Document Controller

Office Assistant

Freelance SME for Physics Content Creation & Verification Specialist

data validation executive

Education Counsellor

SME FITTER

Project Manager – Chemical / Process Industry

Business Development Executive

Mobilizer

Tableau Developer I

Inward-Outward & Accounts Executive

sales executive

Python Developer

SEO Executive

Reception Cum Telecaller Executive

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