Yrs of experience-4+yrs
Location-Srirangapatna(Mysuru) in Karnataka
JD
Job Description
Designation: Warehouse Deputy Supervisor
Reporting to: Supply Chain Manager
Purpose of the Role
The role is responsible for ensuring efficient warehouse operations and smooth raw material inbound/outbound processes, providing timely and accurate material supply for production to avoid production delays caused by inventory management issues.
Ensure efficient and precise operations of raw material and finished product warehouses (3,000㎡) to support the normal operation of 42 production lines. Resolve existing data management, warehouse order, and team efficiency issues in the warehouse, achieving consistency between WMS system data and actual inventory, reducing picking error rates, and improving loading/unloading timeliness compliance rates.
Build a data-driven decision-making mechanism to ensure inventory accuracy ≥99.7%, lead the reduction of slow-moving inventory to free up warehouse space, strengthen team building and management, improve team members' operational norms and work efficiency through training and demonstration operations, and build a high-performance warehouse operation team.
Lead 40 team members (including team leaders/members) to implement 6S, safety, and cost control systems. Promote cross-departmental collaboration, maintain good communication with production, procurement, quality, and other departments, reduce business frictions, and ensure the collaborative operation of each supply chain link.
Key Responsibilities
1. Process Optimization Responsibility
Responsible for designing and optimizing standardized inbound/outbound processes, establishing data verification mechanisms to resolve discrepancies between records and actual inventory, and regularly evaluating process effectiveness for continuous improvement.
2. On-site Management Responsibility
Proficient in 6S management tools, organizing and implementing warehouse layout planning and visual management to ensure clear raw material classification, a complete labeling system, and maintaining good warehouse order.
3. Team Management Responsibility
Develop team training plans, compile operation manuals, enhance operational norms through demonstration operations, reasonably allocate work tasks, coordinate personnel division, and improve overall team efficiency.
4. Data Management Responsibility
Maintain high sensitivity to key indicators such as inventory discrepancies and operation timeliness, establish daily/weekly tracking mechanisms, promote closed-loop problem solving, and provide data support for management decisions.
5. Cross-departmental Collaboration Responsibility
Proactively communicate with production, procurement, quality, and other departments, coordinate business needs through data reports and regular meetings, promptly handle cross-departmental complaints, and ensure smooth business operations.
6. Reform Promotion Responsibility
Combine local cultural characteristics to formulate and implement gradual reform measures (e.g., daily TOP 5, 15-minute sorting system) to drive behavioral change and management improvement among employees.
7. Emergency Handling Responsibility
Develop warehouse emergency plans, respond quickly and properly to sudden issues such as inventory shortages and equipment failures, minimizing business impact.
8. Operational Management
A. Formulate monthly warehouse operation plans (receipt/issuance/storage capacity planning, workforce scheduling)
B. Supervise daily inbound/outbound operations to ensure on-time and complete delivery of materials to the cutting department and sewing team
C. Execute periodic inventory checks and annual audits, controlling the discrepancy rate within ≤0.3%
D. Optimize warehouse layout and traffic flow to increase space utilization to 90%+
E. Manage warehouse equipment maintenance (forklifts, shelves, WMS terminals) with a failure rate <5%
F. Handle slow-moving inventory: implement aging analysis to dispose of materials stagnant for over 90 days (resale/remodeling/scrapping/return to supplier)
G. Ensure all operations comply with ISO 9001 quality system and customer factory audit standards
H. Responsible for team recruitment, training, and performance appraisal (covering 40 team members/leaders)
I. Implement safety inspection mechanisms with a work-related injury accident rate ≤0.1 times/month
J. Compile and regularly update SOP manuals (including emergency handling procedures)
K. Submit monthly operation reports to management (efficiency/cost/KPI analysis)
Key Tasks
1. Daily Inspections
Conduct daily on-site warehouse inspections to check the storage status of goods and the operation of warehouse facilities and equipment, promptly identify and resolve issues. Hold 15-minute morning meetings to deploy daily priority of receiving and shipping (focus on ensuring completeness for cutting/production lines).
2. Data Entry and Verification
Supervise the entry of inbound/outbound data, regularly reconcile WMS system data with actual inventory to ensure accuracy, and follow up on abnormal data in a timely manner.
3. Operation Guidance
Participate in loading/unloading operations (2–3 hours per day), set an example to guide team members in standard operations, and promptly correct non-standard behaviors.
4. Training Implementation
Organize team training as planned, enhance team members’ professional skills and safety awareness through theoretical explanations and practical operation demonstrations. Carry out safety training drills (fire protection/chemical emergency).
5. Meeting Organization
Regularly convene internal warehouse meetings to summarize work and assign tasks; participate in cross-departmental meetings to communicate and coordinate business issues.
6. Report Compilation
Collect and sort out inventory data, operation timeliness, and other information, prepare daily, weekly, and monthly reports, analyze data trends, and put forward improvement suggestions.
7. Supplier Docking
Communicate and coordinate with procurement and material control departments, follow up on the arrival of goods, handle abnormal arrival issues, and ensure that goods are stored in the warehouse on time, in good quality, and in the required quantity.
8. Performance Appraisal
Formulate performance appraisal indicators for team members, conduct regular evaluations, and motivate team members to improve work performance.
Related Behavioral Skills
- Team player with ability to work in matrix organization
- Continuous improvement & problem solving
- Integrity & passionate
- Agile and resilient to obstacles
- Ambitious & diligent
Related Skills
- Bachelor in Management or similar
- Excellent communication & presentation skills
- Analytical with strong bias for data-based decisions
- Strong organizational skills with ability to manage multitasking
- Knowledge of WMS and ERP systems
- Proficiency in inventory management software & Microsoft Office Suite
Indicators to Evaluate Performance
- Inventory management
- Timely release of materials
- Invoice management
- Order completion rate
- Warehouse efficiency
- Team development & training
Regards,
Valar
Pay: ₹50,000.00 per month
Work Location: In person
