Urgent opening for executive administrative assistant Jobs

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Personal Assistant

Kunvarji Finstock Pvt. Ltd -
Makarba, Ahmedabad, Gujarat

Quick apply

Job details

Full-time

Benefits

Provident Fund

Qualifications

Microsoft Office
Bachelor's degree
Calendar management
Organisational skills
Business Administration
Communication skills
Personal assistant experience

Full job description

Job Opening: Personal Assistant (PA)
Location: Makarba, Ahmedabad
Salary: As Per company Norms (Based on experience & profile)

We are looking to hire a smart, presentable, and experienced Personal Assistant (PA) to Promoter & Chairman. The ideal candidate should be highly organized, proactive, and able to maintain confidentiality while working closely with top management.

Requirements:

Role : Personal Assistant (PA) - Reporting to CMD & Promoter
Experience: Minimum 5 years as a Personal Assistant or in a similar role
Education: Minimum Graduate - Bachelor’s degree in Business Administration, Management, Communications, or related field (preferred).
Proficiency in MS Office Suite, calendar management tools, and digital communication platforms.
Current Status: Currently employed

Key Skills:

5–10 years of experience as a Personal Assistant, Executive Assistant, or similar role.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to multitask and prioritize.
High level of discretion, confidentiality, and professionalism.
Ability to work independently and respond quickly to changing demands.
Flexibility for extended hours, travel, and urgent deadlines where required.

Role Summary
The Personal Assistant provides high-level administrative, organizational, and communication support to the Promoter & Chairman. This role ensures efficient scheduling, smooth coordination with internal/external stakeholders, timely follow-up on tasks, and effective management of executive priorities with utmost confidentiality and professionalism.

Key Result Areas (KRA)

1. Executive Calendar & Scheduling

Maintain accurate calendars, schedule meetings/travel, and ensure timely reminders.
Prioritize appointments and manage scheduling conflicts.

2. Communication & Coordination

Act as the primary point of contact for internal and external communications.
Draft and manage correspondence, meeting notes, and follow-ups if required.

3. Meeting & Task Management

Organize executive meetings, prepare briefing materials, and track action items.
Ensure timely completion of tasks assigned by or to the Chairman/Director.

4. Travel & Logistics Support

Arrange travel itineraries, accommodations, and logistics.
Manage related documentation and expense reporting.

5. Documentation & Reporting

Maintain organized files and confidential records.
Support preparation of reports, presentations, and research summaries.

6. Stakeholder Management

Coordinate with departments, clients, and partners on behalf of the Chairman/Director.
Ensure professional handling of requests, issues, and VIP engagements.

7. Administrative & Personal Support

Handle administrative tasks, personal errands (as required), and special assignments as directed.
Maintain high standards of confidentiality and discretion.

Interested candidates can share their CV at: [email protected]/[email protected]
Website - www.kunvarji.com

Benefits:

Provident Fund

Work Location: In person

Quick apply

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