Mumbai Maharashtra Visa executive Jobs – 92 Open Jobs Today

Executive Assistant to SCM Head
Siemens —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
9d
Executive Assistant to Director
ideal crew technology —Bandra West, Mumbai, Maharashtra
- ₹50,000 - ₹70,000 a month
- Full-time
- Administrative experience
- In-person
- Phone etiquette
- Health insurance
- Paid time off
Quick apply
Personal Assistant to Managing Director
SNA Infrastructure Private Limited —Mumbai, Maharashtra
- ₹4,00,000 - ₹5,00,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Paid time off
- Cell phone reimbursement
Quick apply
Executive Assistant
AICL Communications —Mumbai, Maharashtra
- ₹5,00,000 - ₹10,00,000 a year
- Full-time
- Google Suite
- English
- Microsoft Office
EA to the CEO
Artha Venture Fund —Lower Parel, Mumbai, Maharashtra
- ₹18,00,000 - ₹21,00,000 a year
- Google Suite
- English
- Microsoft Office
Personal Assistant to Chairman
Elite Butlers —Mumbai, Maharashtra
- ₹30,00,000 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
Quick apply
Senior Visa processing Executive
j v travels pvt ltd —Mumbai, Maharashtra
- ₹25,000 - ₹35,000 a month
- Full-time
- Customer service
- English
- Bachelor's degree
Quick apply
Personal Assistant
Zavi designs —Mumbai District, Maharashtra
- ₹6,00,000 - ₹8,00,000 a year
- Full-time
- Hybrid work
- English
- Administrative experience
- Travel
- Work from home
Quick apply
12d
Executive Assistant to Director
Multimet Overseas —Mumbai District, Maharashtra
- ₹14,799.23 - ₹30,000.00 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
- Cell phone reimbursement
Quick apply
12d
EXECUTIVE ASSISTANT
M M LEGAL —Mumbai, Maharashtra
- ₹75,000 - ₹1,25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
11d
Executive - Visa
Tripjack —Mumbai, Maharashtra
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
14d
Executive - Visa
Trip Jack Pvt Ltd —Mumbai, Maharashtra
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
14d
Vendor Relationship Manager
HarmonyTech —Mumbai, Maharashtra
- ₹10,00,000 - ₹12,00,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Sales
- Health insurance
Quick apply
14h
Personal Assistant
Prashant Mittal and Associates —Mumbai, Maharashtra
- ₹50,000 - ₹65,000 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Operation Executive - Corporate
BVS Global —Turbhe, Mumbai, Maharashtra
- ₹30,000 - ₹35,000 a month
- Full-time
- Customer service
- Microsoft Office
- Presentation skills
- Health insurance
Quick apply
Visa Executive - 1
Akbar Offshore —Dadar, Mumbai, Maharashtra
- Bachelor's degree
Executive Assistant to CEO
WeCredit —Mumbai, Maharashtra
- Full-time
- Hospitality
- Administrative experience
- Organisational skills
Quick apply
Corporate Sales Executive
Quick Tour & Travels —Byculla, Mumbai, Maharashtra
- ₹30,000 - ₹50,000 a month
- Full-time
- Sales
- Customer service
- Business development
- Commuter assistance
- Paid time off
Quick apply
Executive Assistant to the Director
GARIMA GLOBAL PVT. LTD. —Mumbai, Maharashtra
- ₹4,80,000 - ₹8,40,000 a year
- Full-time
- Administrative experience
- Organisational skills
- Typing
- Paid time off
- Cell phone reimbursement
Quick apply
Admin & HR Executive
GARIMA GLOBAL PVT. LTD. —Mumbai, Maharashtra
- ₹40,000 - ₹50,000 a month
- Full-time
- Administrative experience
- Human resources
- Organisational skills
- Paid time off
- Cell phone reimbursement
Quick apply

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Executive Assistant to SCM Head

Siemens -
Mumbai, Maharashtra

Apply Now

Job details

Permanent | Full-time
9 days ago

Qualifications

Microsoft Powerpoint
Business Management
Power BI
Microsoft Excel
Microsoft Outlook
Procurement
SAP
Bachelor's degree
Organisational skills
SharePoint
Business Administration
Budgeting
AI
Communication skills
Office experience

Full job description

Job Description – Executive Assistant / Secretary to Country Procurement Head & CFR Head

Overview:

The Executive Assistant serves as a trusted partner to the Country Procurement Head & CFR Head, providing executive, administrative, governance, and coordination support. The role acts as the central coordination point for leadership activities, enabling effective stakeholder management, business planning, governance reviews, organizational communication, and execution of strategic priorities.

The position requires a high degree of professionalism, confidentiality, business acumen, and the ability to interact effectively with senior management, cross-functional teams, and external stakeholders.

Key Responsibilities:

Executive Office Management
Manage complex executive calendars, appointments, and conflicting priorities.
Coordinate domestic and international travel, visas, accommodation, and expense management.
Screen and prioritize communications, meeting requests, and stakeholder interactions.
Prepare briefing notes and background information for leadership engagements.
Governance & Leadership Support
Organize leadership reviews, Functional Leadership Team (FLT) meetings, town halls, workshops, and governance forums.
Prepare agendas, collect inputs, and ensure timely circulation of meeting materials.
Capture meeting minutes and maintain action trackers.
Monitor and drive closure of key action items across functions.
Procurement & CFR Coordination
Support coordination of strategic initiatives across Procurement and CFR functions.
Consolidate inputs from category teams, business units, finance, HR, communications, EHS, security, and real estate teams.
Track key projects, milestones, and management commitments.
Assist in preparing executive-level dashboards, scorecards, and business updates.
Reporting & Management Presentations
Develop and maintain management presentations for leadership reviews.
Consolidate KPIs, operational updates, budget reviews, and business reports.
Support preparation of reports for Country Management and Regional Management meetings.
Ensure consistency and quality of management communication materials.
Stakeholder Management
Serve as a key point of contact for internal and external stakeholders.
Coordinate interactions with senior executives, business leaders, vendors, industry bodies, and service providers.
Facilitate effective communication between country functions and regional/global teams.
Support preparation of leadership communications, announcements, newsletters, and organizational updates.
Organize leadership visits, supplier meetings, workshops, and employee engagement activities.
Coordinate logistics and administration for events and leadership forums.
Administrative & Compliance Support
Maintain confidential records, files, and documents.
Support budget administration, purchase requests, invoice processing, and departmental administration where applicable.
Ensure compliance with company policies and documentation requirements.

Digital & Productivity Enablement
Utilize Microsoft 365 tools, Teams, SharePoint, Power BI, and AI-enabled productivity solutions.
Drive efficient document management and collaboration practices.
Maintain repositories for governance documents, action trackers, and leadership communications.

Key Requirements:

Educational Qualifications

Bachelor's Degree in Business Administration, Commerce, Management, or related discipline.
Executive Assistant, Office Administration, or Business Management certification would be advantageous.

Experience

7-15 years of experience supporting senior executives, preferably at Country Head, CPO, CFO, COO, or Function Head level.
Experience in a multinational environment preferred.
Exposure to Procurement, Finance, Corporate Functions, Real Estate, or Shared Services organizations is desirable.

Required Competencies

Functional Competencies

Executive calendar management
Travel management
Governance coordination
Meeting and action tracking
Event management
Reporting and presentation preparation
Stakeholder engagement
Technical Competencies
MS PowerPoint (Advanced)
MS Excel (Advanced)
MS Outlook
Microsoft Teams
SharePoint
Power BI (Preferred)
SAP and procurement systems exposure (Preferred)
AI-enabled workplace tools (Preferred)
Behavioral Competencies
Absolute confidentiality and integrity
Strong planning and organizational skills
Excellent communication and interpersonal skills
Executive presence and professionalism
Ability to work independently
High attention to detail
Strong follow-up and execution discipline
Ability to manage multiple priorities under pressure
Proactive and solution-oriented mindset

Apply Now

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visa executive jobs in mumbai maharashtra

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