Vileeparle East Mumbai Maharashtra Executive director Jobs – 467 Open Jobs Today

Head of Office – Executive Assistant to the Managing Director
South Seas Distilleries —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
HR L&D Corporate Partnerships Director
SJ Studios —Andheri East, Mumbai, Maharashtra
- Sales
- Business development
- Bachelor's degree
Quick apply
Associate – Strategy & Digital Transformation
Biltrax Construction Data —Vashi, Navi Mumbai, Maharashtra
- ₹6,00,000 - ₹10,00,000 a year
- Full-time
- Engineering
- Research
- Finance
Quick apply
14d
Executive Assistant to Managing Director
Velox Solutions —Vashi, Navi Mumbai, Maharashtra
- Up to ₹5,00,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Health insurance
- Food provided
Quick apply
1d
Executive Assistant to Director
ideal crew technology —Bandra West, Mumbai, Maharashtra
- ₹50,000 - ₹70,000 a month
- Full-time
- Administrative experience
- In-person
- Phone etiquette
- Health insurance
- Paid time off
Quick apply
Director, Construction Projects
NTT Global Data Centers —Mumbai, Maharashtra
- Full-time
- PMP
- Master's degree
- Project management
Executive Assistant to Managing Director
CJ konsultants —Mumbai, Maharashtra
- ₹40,000 - ₹50,000 a month
- Full-time
- Master's degree
- Business Administration
- In-person
Quick apply
2d
Executive Assistant to Managing Director
SOL Brand Solutions —Ghatkopar, Mumbai, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Executive Assistant to Director
NHN Solutions —Andheri West, Mumbai, Maharashtra
- Up to ₹5,00,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
1d
Executive Assistant to Director
HR Yaar —Chembur, Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Head Investment Solutions - Executive Director - Wealth Management - Mumbai
Morgan Stanley —Mumbai, Maharashtra
- Full-time
- Master's degree
- Analysis skills
- Continuous improvement
Senior Director Alliance Partner Management
Diebold Nixdorf —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Up to 50% travel
Senior Director, Head of Infrastructure, India
Russell Investments —Mumbai, Maharashtra
- Full-time
- Azure
- Computer Science
- Master's degree
Personal Assistant to Managing Director
SNA Infrastructure Private Limited —Mumbai, Maharashtra
- ₹4,00,000 - ₹5,00,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Paid time off
- Cell phone reimbursement
Quick apply
Senior Manager Strategy & Operations - Mumbai
BI India —Mumbai, Maharashtra
- Online application
- Master's degree
- Business development
- Bachelor's degree
Commercial & Investment Bank - Strategy - Executive Director
JPMorganChase —Mumbai, Maharashtra
- Full-time
- Data analysis skills
- Master's degree
- Financial services
5d
Executive Assistant to Managing Director
Mehta Tubes Ltd —Opera House, Mumbai, Maharashtra
- ₹25,000 - ₹4,00,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
Senior Director, Account Executive
Visa Consolidated Support Services (India) Private Limited —Mumbai, Maharashtra
- Full-time
- Management
- Analysis skills
- Project management
Quick apply
Senior Director – CRM & Market Intelligence
Noventiq —Mumbai, Maharashtra
- Full-time
- Sales
- Master's degree
- Business Administration
Consulting Director
Visa Consolidated Support Services (India) Private Limited —Mumbai, Maharashtra
- Full-time
- Analysis skills
- Leadership
- Communication skills
Quick apply
2d

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Head of Office – Executive Assistant to the Managing Director

South Seas Distilleries
Mumbai, Maharashtra

Apply Now

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Bachelor's degree
Organisational skills
Communication skills
Personal assistant experience

Full job description

Location : Mumbai

Experience Required : 5 Years Plus

Working Days : Monday - Saturday

Job Type : Full Time

About the Role

You will be taking on the role of Head of Office – Executive Assistant to the Managing Director.

This is a high-impact, strategic position that requires exceptional organization, proactiveness, business maturity, and strong technological fluency. You will work closely with the Managing Director and operate as a trusted extension of the MD’s office.

Your role goes beyond traditional executive assistance. You will take ownership across:

Communication management
Business execution
Operational oversight
International coordination

You will be responsible for ensuring that:

Priorities are clearly understood and effectively driven across teams
Decisions taken by the MD are actively followed through to completion
Communication—both internal and external—is timely, structured, and professionally managed

This role demands ownership, not just coordination.

It is not sufficient to pass on instructions or circulate updates. You are expected to:

Ensure operational activities are actually executed
Track progress rigorously until full closure
Follow up consistently with stakeholders
Proactively identify and resolve bottlenecks

Success in this role comes from closing the loop — not merely initiating tasks, but ensuring they are completed accurately and efficiently.

You will frequently represent the MD’s office in internal and external interactions. Clarity of thought, executive communication skills, discretion, and a high level of accountability are essential.

Key Responsibilities
1. Communication Management
- Own and manage the priority inboxes and communication channels end-to-end
- Review, prioritize, draft, and respond to correspondence on behalf of the MD
- Maintain professional tone, clarity, and structure in all communication
- Track communication threads and ensure follow-through on commitments
- Coordinate with domestic and international stakeholders

2. Executive & Calendar Management
- Manage the MD’s calendar, meetings, travel, and daily priorities
- Align meetings with business priorities
- Prepare meeting briefs, agendas, and structured summaries
- Anticipate scheduling conflicts and proactively resolve them

3. Business Execution & Follow-Through
- Track MD-led initiatives and key business priorities
- Maintain structured trackers and dashboards
- Follow up across teams to ensure timely execution
- Ensure no critical tasks or deadlines are missed
- Escalate risks and delays proactively

4. Operational Oversight
- Support cross-functional coordination across departments
- Monitor execution against committed timelines
- Identify inefficiencies and recommend improvements
- Ensure structured reporting visibility for the MD

5. International Coordination
- Interface with international clients, partners, and stakeholders
- Manage communication across time zones
- Ensure clarity and responsiveness in global interactions

6. Strategic & Administrative Support
- Attend key meetings and track action points
- Prepare reports, presentations, and business summaries
- Maintain structured documentation and confidential records

What Success Looks Like
- Communication is seamless, proactive, and professionally managed
- No missed deadlines, commitments, or follow-ups
- Business initiatives are tracked clearly and delivered on time
- Cross-functional coordination operates smoothly
- The MD’s time is optimized for high-value decisions

Key Skills & Competencies
- Exceptional written and verbal communication
- Strong operational and execution mindset
- High ownership and independent working capability
- Strong attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Structured thinking and follow-up discipline
- Professional presence and discretion
- Comfort working across time zones and cultures

Qualifications

- Graduate in Business Administration, Commerce, Management, or related field. - Minimum 5 years of experience as Executive Assistant / Personal Assistant to senior management. - Strong communication, coordination, and organizational skills. - Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). - Ability to handle confidential information, meetings, travel coordination, and calendar management professionally.

Apply Now

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