India Administrative assistant & field coordinator Jobs – 54 Open Jobs Today

EA
Dfine Art Pvt Ltd —Mumbai, Maharashtra
- ₹24,455.97 - ₹35,872.37 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- AutoCAD
Quick apply
9h
Assistant HR and Admin
Cheenta Academy Private Limited —Kolkata, West Bengal
- ₹24,000 - ₹28,000 a month
- Weekend availability
- English
- Bachelor's degree
- Human resources
- Health insurance
- Paid sick time
Quick apply
1d
Executive Assistant
UGI - United Group Of Initiatives,Kadavanthra —Kadavanthara, Kochi, Kerala
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
Quick apply
Executive Assistant to CEO
JHS Associates LLP —Marol, Mumbai, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
HR Executive
SRI RANGA DEPARTMENT STORES —Dharmapuri, Tamil Nadu
- ₹10,000 - ₹14,000 a month
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
Quick apply
Personal Assistant to CEO
Shivansh Logistics Private Limited —Noida, Uttar Pradesh
- ₹12,152.77 - ₹45,089.61 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
4d
Personal Assistant to M.D
Ashly Furnishing Company Pvt. Ltd —Muvattupuzha, Kerala
- ₹10,291.75 - ₹43,716.57 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Preschool coordinator
IKidz Education —Baner, Pune, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Master's degree
- Administrative experience
- Bachelor's degree
Quick apply
4d
Events Planning Manager
Hyatt Regency Kolkata —Kolkata, West Bengal
- Full-time
- Administrative experience
- Bachelor's degree
- Diploma
Project Specialist
Schlumberger —Gurugram, Haryana
- Finance
- Master's degree
- Bachelor's degree
Laboratory Assistant & Admin (IGCSE/IB School)
Goldcrest International, Vashi —Vashi, Navi Mumbai, Maharashtra
- Full-time
- Inventory control
- Inventory management
- Laboratory experience
Quick apply
8d
Administration Assistant (Interior Designing)
Lets Recruit India —Kolkata, West Bengal
- ₹10,000 - ₹20,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Paid time off
- Paid sick time
Quick apply
School Counselor
Kodaikanal International School —Kodaikanal, Tamil Nadu
- Weekend availability
- Organisational skills
- Diploma
- Communication skills
Assistant Manager – Admin Operations
Medhavi —India
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
Quick apply

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EA

Dfine Art Pvt Ltd
Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹24,455.97 - ₹35,872.37 a month
9 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
AutoCAD
Hospitality
Microsoft Excel
Project coordination
Master's degree
Project management
Bachelor's degree
Project management software
Business Administration
Microsoft Project
MBA
Communication skills
Personal assistant experience

Full job description

Executive Assistant (EA) to Director – Execution & Project Operations

Large-Scale Theme Parks, Water Parks, Entertainment Zones, Museums & Interior Projects

Position Title:

Executive Assistant (EA) – Director

Reporting To:

Director / CEO – Projects & Execution

Location:

Mumbai (with travel to project sites as required)

Company Website: https://www.dfineart.in/

Company: Dfine Art Pvt. Ltd.

About the Role

We are seeking a highly organized, proactive, and execution-focused Executive Assistant to support the Director in managing large-scale Theme Parks, Water Parks, Entertainment Destinations, Museums, Experience Centre’s, Interior Fit-Outs, and Turnkey Creative Projects.

The role requires exceptional coordination skills, project tracking capabilities, stakeholder management, documentation expertise, and the ability to work in a fast-paced environment involving architects, designers, engineers, vendors, consultants, contractors, and clients.

The EA will act as the central coordination point between management and project teams, ensuring timely execution, communication, reporting, and follow-up of critical project activities.

Key Responsibilities

Executive & Administrative Support

Manage Director's calendar, meetings, appointments, and travel schedules.
Prepare meeting agendas, MOMs (Minutes of Meeting), action trackers, and follow-up reports.
Draft professional emails, presentations, proposals, letters, and business correspondence.
Coordinate internal and external meetings with clients, consultants, vendors, and project teams.
Maintain confidential records, agreements, project files, and management documents.

Project Coordination & Execution Support

Track ongoing Theme Park, Water Park, Museum, and Interior Fit-Out projects.
Monitor project schedules, milestones, deliverables, and deadlines.
Follow up with architects, designers, project managers, procurement teams, and site engineers.
Maintain project dashboards and status reports for management review.
Ensure timely closure of pending action items across departments.
Coordinate site visits, inspections, and management reviews.

Vendor & Consultant Coordination

Liaise with contractors, fabricators, artists, structural consultants, MEP consultants, and vendors.
Track quotations, work orders, agreements, and project documentation.
Coordinate with procurement and accounts departments for approvals and payments.
Follow up on material dispatches, deliveries, and execution timelines.

Documentation & MIS Reporting

Maintain project trackers, BOQs, budgets, contracts, and progress reports.
Prepare weekly and monthly MIS reports.
Organize project drawings, revisions, approvals, and technical submissions.
Manage digital filing systems and document control procedures.
Generate management reports and project summaries.

Client & Stakeholder Management

Coordinate communication between clients and internal teams.
Schedule project review meetings and presentations.
Track client approvals and feedback.
Ensure timely response to project-related communications.
Support business development and proposal submissions when required.

Commercial & Contract Support

Assist in tracking project budgets and commercial status.
Monitor contract milestones and payment schedules.
Coordinate with estimation, procurement, and finance teams.
Maintain records of variations, approvals, and commercial correspondence.

Presentation & Reporting

Prepare PowerPoint presentations for project reviews, client meetings, and management discussions.
Compile project photographs, execution updates, and progress reports.
Develop professional project status presentations for senior management.

Desired Skills & Competencies

Core Skills

Strong Project Coordination Skills
Excellent Communication & Follow-Up Ability
Advanced MS Excel & MIS Reporting
PowerPoint Presentation Preparation
Documentation & Record Management
Calendar & Meeting Management
Vendor Coordination
Multi-tasking and Prioritization

Technical Knowledge (Preferred)

Exposure to:

Theme Parks
Water Parks
Museums
Entertainment Projects
Interior Fit-Out Projects
Architecture & Design Industry
Turnkey Execution Projects
Construction & Project Management Processes

Software Proficiency

Microsoft Excel (Advanced)
Microsoft Word
PowerPoint
Google Workspace
Zoho Projects / Zoho CRM
Microsoft Project (Preferred)
AutoCAD (Basic Understanding Preferred)
ERP / Project Management Software

Qualification

Bachelor's Degree in Business Administration, Management, Architecture, Engineering, Interior Design, or related field.
MBA / PGDM will be an added advantage.

Experience

3–8 years of experience as Executive Assistant, Project Coordinator, PMO Coordinator, or Operations Coordinator.
Experience in Theme Parks, Water Parks, Construction, Architecture, Interior Fit-Outs, Hospitality, Museums, or Entertainment Projects preferred.

Pay: ₹24,455.97 - ₹35,872.37 per month

Work Location: In person

Quick apply

Refine Your Search

administrative assistant & field coordinator jobs in india

EA

Assistant HR and Admin

Executive Assistant

Executive Assistant to CEO

HR Executive

Personal Assistant to CEO

Personal Assistant to M.D

Preschool coordinator

Events Planning Manager

Project Specialist

Laboratory Assistant & Admin (IGCSE/IB School)

Administration Assistant (Interior Designing)

School Counselor

Assistant Manager – Admin Operations

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