Jayadeva Karnataka Executive assistant/personal assistant Jobs – 82 Open Jobs Today

Executive Secretary to Managing Director
Milestone Aluminium Company Pvt Ltd —Peenya I Stage, Bengaluru, Karnataka
- Full-time
- English
- Administrative experience
- Bachelor's degree
Quick apply
Account Manager, Enterprise - EMEA
Whatfix —Bengaluru, Karnataka
- Remote
- Travel
- Agile
- Training & development
- Commuter assistance
- Health insurance
Quick apply
Assistant Manager - Ethics Investigations
Meesho —Bengaluru, Karnataka
- Full-time
- Travel
- Health insurance
Facility Executive- Soft Services
JLL —Bengaluru, Karnataka
- Team management
- Hotel experience
- Health insurance
Executive Assistant to CTO
OpenFX —Bengaluru, Karnataka
- English
- Travel
- Recruiting
Quick apply
Personal Assistant
Rubenius —Bengaluru, Karnataka
- Full-time
- Microsoft Office
- Bachelor's degree
- Business Administration
Executive Secretary to Managing Director
PMS Engineers —Bangalore City, Bengaluru, Karnataka
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
PCC PMO - Assistant Manager
State Street —Bengaluru, Karnataka
- Full-time
- Project management
- Bachelor's degree
- Financial services
- Health insurance
Admin Executive
SAPTHAGIRI HOSPITAL —Bengaluru, Karnataka
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Research
Quick apply
Assistant Vice President, Enterprise Architecture Consulting
Genpact India Pvt. Ltd. —Bengaluru, Karnataka
- Full-time
- Remote
- Microsoft Excel
- Oracle
- Computer Science
Quick apply
6d
Assistant Manager Finance - Accounts Receivable
Marriott International, Inc —Bengaluru, Karnataka
- Full-time
- No experience needed
- Finance
- Bachelor's degree
Senior Executive - Projects
Microland —Bengaluru, Karnataka
- PMP
- Master's degree
- Project management
14d
Staff Product Manager, SSO - India
JumpCloud —Bengaluru, Karnataka
- Full-time
- Remote
- Software troubleshooting
- English
- Product management
Quick apply
Admin Executive
Hilton —Bengaluru, Karnataka
- Full-time
- Administrative experience
- Communication skills
- Time management
9d
Events Lead
JLL —Bengaluru, Karnataka
- Full-time
- Hospitality
- Management
- Master's degree
- Health insurance
Assistant Manager- Enterprise Sales
Mercer —Bengaluru, Karnataka
- Full-time
- Hybrid work
- Master's degree
- Analysis skills
- Bachelor's degree
Senior Delivery Manager
66degrees —Bengaluru, Karnataka
- Azure
- Computer Science
- AWS
Account Executive, Enterprise - North America
Whatfix —Bengaluru, Karnataka
- Sales
- Salesforce
- Presentation skills
- Commuter assistance
- Health insurance
Quick apply
Senior Facilities Coordinator
JLL —Bengaluru, Karnataka
- Health insurance
Product Management Director
Salesforce —Bengaluru, Karnataka
- Full-time
- Salesforce
- Product management
- APIs
7d

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Executive Secretary to Managing Director

Milestone Aluminium Company Pvt Ltd -
Peenya I Stage, Bengaluru, Karnataka

Quick apply

Job details

Permanent | Full-time

Qualifications

English
Administrative experience
Bachelor's degree
Organisational skills
Business Administration
Typing
Construction experience
Secretarial work
Manufacturing
Phone etiquette
Personal assistant experience
Senior leadership

Full job description

Position Summary

The Executive Secretary to the Managing Director is responsible for providing high-level executive, administrative, and secretarial support to the Managing Director. The role serves as the primary point of coordination between the MD and internal as well as external stakeholders, ensuring effective communication, efficient schedule management, timely follow-up of business priorities, and maintenance of confidential records.

The position requires exceptional organizational skills, professionalism, discretion, business communication capabilities, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Office Management

Manage and maintain the Managing Director's calendar, appointments, meetings, and business schedules.
Coordinate daily activities, priorities, and commitments of the Managing Director.
Screen and prioritize incoming emails, correspondence, and visitors.
Ensure effective time management and scheduling of executive meetings.
Organize and maintain the MD's office records, files, and confidential documents.

Meeting Management

Schedule internal and external meetings on behalf of the Managing Director.
Prepare meeting agendas, supporting documents, presentations, and briefing materials.
Attend meetings as required and prepare Minutes of Meeting (MOM).
Track action items and follow up with department heads on completion status.
Maintain records of management decisions and follow-up actions.

Communication & Coordination

Act as a liaison between the Managing Director and department heads
Coordinate communication with clients, consultants, suppliers, and business associates.
Draft professional correspondence, letters, emails, notices, and reports on behalf of the Managing Director.
Ensure timely dissemination of management instructions and communications.

Follow-up & Business Coordination

Follow up with department heads on projects, reports, deadlines, and management directives.
Track progress of strategic initiatives and provide status updates to the Managing Director.
Coordinate collection of departmental reports and management information.
Escalate delays, risks, or pending issues requiring management attention.

Travel & Event Coordination

Coordinate business meetings, client visits, leadership reviews, and corporate events.
Ensure all travel and meeting arrangements are completed efficiently.

Documentation & Reporting

Maintain confidential records, contracts, agreements, presentations, and business documents.
Prepare weekly, monthly, and quarterly executive reports.
Develop and maintain trackers for action items, strategic projects, and management reviews.
Support preparation of Board Meeting presentations and business review reports.

Confidentiality & Compliance

Maintain strict confidentiality regarding company information, business strategies, financial data, and management discussions.
Ensure secure handling and storage of sensitive documents and communications.
Exercise discretion and professionalism in all interactions.

Educational Qualification

Bachelor's Degree in Business Administration, Commerce, Management, English, or related discipline.
Secretarial Practice, Executive Assistant, or Office Management certification will be an added advantage.

Experience

5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior executives.
Experience supporting Managing Directors, CEOs, Chairpersons, or senior leadership teams preferred.
Experience in manufacturing, engineering, construction, infrastructure, or project-based organizations is desirable.

Work Location: In person

Quick apply

Refine Your Search

executive assistant/personal assistant jobs in jayadeva karnataka

Executive Secretary to Managing Director

Account Manager, Enterprise - EMEA

Assistant Manager - Ethics Investigations

Facility Executive- Soft Services

Executive Assistant to CTO

Personal Assistant

Executive Secretary to Managing Director

PCC PMO - Assistant Manager

Admin Executive

Assistant Vice President, Enterprise Architecture Consulting

Assistant Manager Finance - Accounts Receivable

Senior Executive - Projects

Staff Product Manager, SSO - India

Admin Executive

Events Lead

Assistant Manager- Enterprise Sales

Senior Delivery Manager

Account Executive, Enterprise - North America

Senior Facilities Coordinator

Product Management Director

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