Mumbai Maharashtra Senior document specialist Jobs – 181 Open Jobs Today

Executive and Administrative Specialist
General Mills —Powai, Mumbai, Maharashtra
- Full-time
- Microsoft Outlook
- English
- Microsoft Office
Talent Connector Specialist
Accenture —Navi Mumbai, Maharashtra
- Full-time
- Data analysis skills
- Bachelor's degree
- Human resources
Project Head-Electromechanical
Gondwana Engineers Ltd. —Kandivali, Mumbai, Maharashtra
- ₹22,00,000 - ₹25,00,000 a year
- Full-time
- Programmable logic controllers
- Bachelor's degree
- In-person
Quick apply
11d
Manager-Fraud Investigation & Risk Advisory
HRhelpdesk —Mumbai, Maharashtra
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Office
12d
Specialist, Fund Reporting
Link Group —Mumbai, Maharashtra
- Rotational shift
- Research
- Microsoft Office
- Accounting
Personal Assistant (PA) to the Founder
VRO ASIA PRIVATE LIMITED —Kurla West, Maharashtra
- ₹40,000 - ₹60,000 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- Business Administration
- Food provided
Quick apply
12d
Real Estate Development Manager, AWS Data Center Supply Solutions
ADSIPL - Maharashtra —Mumbai, Maharashtra
- Full-time
- Master's degree
- AWS
- Analysis skills
Copywriting Specialist
Accenture —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Medicine
LGL-Legal Counsel
Nomura —Mumbai, Maharashtra
- English
- Master's degree
- Analysis skills
Head of Environmental Services (UK&I) GCC
WSP —Mumbai, Maharashtra
- Master's degree
- Project management
- Communication skills
Online Reputation Specialist
Crypto Mize —Dive, Maharashtra
- Full-time
- Teaching experience
4d
Lead Information Security Analyst
Nomura —Mumbai, Maharashtra
- Analysis skills
- APIs
- AI
4d
Senior Technical Consultant (Technical Architect), Core Business Workflows
ServiceNow —Mumbai, Maharashtra
- Online application
- JavaScript
- Travel
- Agile
Quick apply
14d
Specialist - Marketing Operations & Effectiveness 4A
Genpact India Pvt. Ltd. —Mumbai, Maharashtra
- Full-time
- Hybrid work
- Microsoft Excel
- Salesforce
- Data analysis skills
Quick apply
Senior Manager, Communications - India
Netflix —Mumbai, Maharashtra
Technical Director - Data Centers
Gensler —Mumbai, Maharashtra
- Full-time
- Master's degree
- Bachelor's degree
- Construction experience
- Health insurance
Technical Product Owner - CLM
Barclays —Mumbai, Maharashtra
- Oracle
- Computer Science
- Master's degree
Search Engine Specialist
Crypto Mize —Dive, Maharashtra
- Full-time
4d
Search Engine Manager
Crypto Mize —Dive, Maharashtra
- Full-time
- Bachelor's degree
- JavaScript
- HTML
4d
Field Training Lead
Colgate-Palmolive —Mumbai, Maharashtra
- Bachelor's degree
- Training & development
- Diploma

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Executive and Administrative Specialist

General Mills -
Powai, Mumbai, Maharashtra

Apply Now

Job details

Full-time

Qualifications

Microsoft Outlook
Process improvement
English
Microsoft Office
Administrative experience
Bachelor's degree
Data entry
Organisational skills
SharePoint
Communication skills

Full job description

COMPANY OVERVIEW

We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one another and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.

JOB OVERVIEW

The Executive and Administrative Specialist Mumbai will provide executive support to the VP of GSS and flexible administrative support across the GIC team. The ideal candidate is organized, proactive, adaptable, and service-oriented, with strong partnership and prioritization skills.

KEY ACCOUNTABILITIES

Executive Support

Provide high-quality administrative support for VP-level leadership, including complex calendar management across time zones
Coordinate onsite and virtual meetings and events, including logistics, room and technology setup, agendas, pre-reads, and follow-up materials
Plan and coordinate domestic and international travel, including itineraries, lodging, transportation, and visa or passport support as needed
Prepare, submit, and reconcile expense reports in alignment with company policies
Create, format, and proofread documents and presentations to ensure accuracy, clarity, and a polished professional appearance
Maintain organizational charts, distribution lists, team contact information, and collaboration sites for supported functions
Proactively optimize schedules, meeting rhythms, and travel plans for efficiency and effectiveness
Anticipate needs, exercise sound judgment, and handle sensitive information with professionalism and discretion

Broader Administrative and Cross-Functional Support

Provide flexible administrative support across the GIC team in response to business needs
Partner closely with Administrative Assistants and peers across the Admin Services COE to ensure continuity of support, collaboration, and service excellence
Support administrative work such as reporting, data entry, expense processing, document preparation, printing, scanning, shipping, and coordination of team materials as needed
Provide on-site support for leaders, Virtual Assistants, and remote colleagues, including meeting room readiness, printed materials, and logistical coordination
Serve as a power user and point of contact for key administrative tools and technologies, including Microsoft Office, Outlook, Teams, SharePoint, and expense and travel tools
Help establish clear and effective ways of working by improving processes, standardizing templates, and leveraging technology to drive consistency and efficiency
Maintain consistency in tone, branding, and content in line with GIC and General Mills communication expectations
Support light-touch governance and data integrity through accurate documentation, coordination, and attention to detail

Stakeholder Engagement and Special Projects

Build strong, trust-based partnerships with leaders, peers, and cross-functional partners across the organization
Deliver professional, responsive, and high-quality support in interactions with internal and external stakeholders
Contribute to a connected team environment by collaborating effectively, sharing knowledge, and supporting smooth execution across teams
Lead or support special projects and initiatives such as process documentation, event coordination, capability-building efforts, and GIC-wide activities
Demonstrate a learning mindset and agility by adapting to changing priorities, new tools, and evolving business needs
Perform other responsibilities and special projects, as assigned, to support business priorities

MINIMUM QUALIFICATION

Minimum 10 years of relevant administrative, coordination, or business support experience, including support for senior leaders and stakeholders across time zones
Strong proficiency in Microsoft Office tools and technology-enabled business processes
Excellent verbal and written communication skills, including fluency in English
Strong planning and organizational skills, attention to detail, follow-through, and ability to manage changing priorities
Positive, professional, customer-focused, and solutions-oriented approach
Strong collaboration and partnership skills, with the agility to work effectively in a matrixed, global environment
High integrity and professionalism, sound judgment, confidentiality, independent problem-solving, and a learning mindset; onsite at least four days per week with flexibility for an additional day

PREFERRED QUALIFICATIONS

Associate or bachelor’s degree in business, administration, or a related field
Prior experience in a shared services, COE, or global capability center environment
Experience working in a flexible support model or in an environment with shifting priorities and ambiguity
Experience supporting process improvement, documentation, or administrative capability-building efforts

ELIGIBILITY

Applicants must meet minimum age qualifications in the country in which the job is located.

Apply Now

Refine Your Search

senior document specialist jobs in mumbai maharashtra

Executive and Administrative Specialist

Talent Connector Specialist

Project Head-Electromechanical

Manager-Fraud Investigation & Risk Advisory

Specialist, Fund Reporting

Personal Assistant (PA) to the Founder

Real Estate Development Manager, AWS Data Center Supply Solutions

Copywriting Specialist

LGL-Legal Counsel

Head of Environmental Services (UK&I) GCC

Online Reputation Specialist

Lead Information Security Analyst

Senior Technical Consultant (Technical Architect), Core Business Workflows

Specialist - Marketing Operations & Effectiveness 4A

Senior Manager, Communications - India

Technical Director - Data Centers

Technical Product Owner - CLM

Search Engine Specialist

Search Engine Manager

Field Training Lead

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