Kakkanad Kochi Kerala Administration manager Jobs – 194 Open Jobs Today

Personal Secretary to Managing Director
CNM Global Innovation —Vennala, Kochi, Kerala
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Medicine
- Flexible schedule
Quick apply
Project Coordinator
Mighty Warner Infoserve (OPC) Pvt. Ltd. —Kochi, Kerala
- ₹30,000 - ₹40,000 a month
- Full-time
- Management
- Computer Science
- Analysis skills
Quick apply
3d
Sales Manager
Pgs vedanta —Ernakulam North, Kochi, Kerala
- ₹40,000 - ₹50,000 a month
- Sales
- Customer service
- Microsoft Office
- Food provided
Quick apply
Corporate Relations Manager
Offenso Hackers Academy —Kochi, Kerala
- ₹30,000 - ₹50,000 a month
- Full-time
- Walk-in
- Microsoft Office
- Business development
- Bachelor's degree
Quick apply
6d
talent acquisition specialist (Non IT Recruiter)
UNISIS GROUP —Kakkanad, Kochi, Kerala
- ₹20,000 - ₹35,000 a month
- Bachelor's degree
- Recruiting
- Business Administration
Quick apply
HRManager
Zyora —Kochi, Kerala
- ₹10,000 - ₹30,000 a month
- Full-time
- Hybrid work
- Bachelor's degree
- Human resources
- Recruiting
- Commuter assistance
- Work from home
Quick apply
4d
HR Executive (Generalist)
Petra Steel Doors LLP —Edathala, Kochi, Kerala
- ₹18,000 - ₹22,000 a month
- Full-time
- MSW
- Master's degree
- Bachelor's degree
Quick apply
HR Manager
AVW Global Logistics and transports LLP —Kochi, Kerala
- Full-time
- Microsoft Office
- Bachelor's degree
- Human resources
Quick apply
Talent Acquisition Specialist
Global Surf IT Infrastructure —Infopark-Kochi, Kochi, Kerala
- From ₹20,000 a month
- Full-time
- Bachelor's degree
- Recruiting
- Business Administration
Quick apply
6d
Senior Finance Manager
G3 Renewables —Kochi, Kerala
- ₹1,00,000 a month
- Full-time
- Microsoft Excel
- ERP systems
- Finance
- Commuter assistance
- Health insurance
Quick apply
Sales Admin Manager
Greenmount Spices —Kochi, Kerala
- ₹75,000 - ₹1,00,000 a month
- Full-time
- In-person
- Health insurance
Quick apply
Executive Assistant to the CEO
UGI - United Group Of Initiatives,Kadavanthra —Kadavanthara, Kochi, Kerala
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
Quick apply
7d
HR & Corporate Gifting Manager
Gifts Boutique —Kochi, Kerala
- ₹20,000 - ₹35,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Sales
- Paid time off
- Paid sick time
Quick apply
Office Incharge
MEDIVISION SCAN AND DIAGNOSTIC RESEARCH CENTRE —Kochi, Kerala
- ₹15,000 - ₹20,000 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
Quick apply
Sales Manager
MATRIX STORE —Aluva, Kerala
- ₹25,000 - ₹60,000 a month
- Full-time
- CRM software
- Sales
- Microsoft Office
Quick apply
6d
HR Executive
george Maijo Automobiles Pvt Ltd —Kochi, Kerala
- ₹17,000 - ₹28,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- Bachelor's degree
- Cell phone reimbursement
- Flexible schedule
Quick apply
14h
Branch In charge - Aluva , Kochi, Thathamangalam
GEO VPL FINANCE PVT.LTD. —Aluva, Kerala
- From ₹25,000 a month
- Full-time
- Customer service
- Analysis skills
- Bachelor's degree
- Health insurance
- Cell phone reimbursement
Quick apply
4976094-Assistant Manager
EXL Service —Kochi, Kerala
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
HR Manager
Nexahire Solution —Kochi, Kerala
- ₹40,000 - ₹45,000 a month
- Full-time
- MSW
- ERP systems
- Master's degree
Quick apply
3d
Finance Manager
Marysadan Projects Pvt Ltd —Kaladi, Kerala
- ₹45,000 - ₹55,000 a month
- Full-time
- Microsoft Excel
- English
- Finance
- Commuter assistance
- Health insurance
Quick apply

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Personal Secretary to Managing Director

CNM Global Innovation
Vennala, Kochi, Kerala

Quick apply

Job details

Full-time
₹25,000 - ₹30,000 a month

Benefits

Flexible schedule

Qualifications

Microsoft Powerpoint
Microsoft Word
Branding
Medicine
Microsoft Excel
Malayalam
English
Microsoft Office
Master's degree
MCA
Tamil
Bachelor's degree
Computer networking
Secretarial work
Hindi
MBA
Communication skills
Personal assistant experience
Time management

Full job description

About the Role

We are looking for a professional, highly organized, proactive, and trustworthy Personal Secretary to the Managing Director (MD) to provide comprehensive executive, administrative, and coordination support.

The ideal candidate should be confident, well-presented, excellent in communication, and capable of managing the MD's schedule, meetings, correspondence, follow-ups, travel arrangements, and day-to-day professional requirements.

The candidate must be comfortable working in a fast-paced business environment, handling confidential information, coordinating with different departments, and ensuring that important tasks are completed on time.

Key Responsibilities1. Executive & Administrative Support

Manage the MD's daily schedule, appointments, meetings, and commitments.
Coordinate and schedule internal and external meetings.
Maintain the MD's calendar and provide timely reminders for important appointments and deadlines.
Prepare meeting agendas, documents, presentations, reports, and other materials as required.
Organize and maintain important files, documents, records, and correspondence.
Handle emails, calls, messages, and other communications on behalf of the MD when required.
Ensure the MD is updated about important meetings, deadlines, tasks, and follow-ups.

2. Task Follow-Up & Coordination

Follow up with department heads, managers, employees, clients, vendors, and other stakeholders on tasks assigned by the MD.
Maintain a proper list of pending tasks and provide regular updates to the MD.
Monitor deadlines and ensure that assigned tasks are completed within the required timeline.
Coordinate between different departments to ensure smooth implementation of management decisions.
Escalate delays, issues, or important matters to the MD in a timely manner.
Prepare daily, weekly, or monthly status reports when required.

3. Meeting Management

Schedule and coordinate meetings involving the MD.
Ensure meeting rooms, documents, presentations, and other requirements are arranged in advance.
Prepare meeting agendas and supporting documents.
Take meeting notes and maintain clear action points.
Follow up with responsible team members regarding pending action items.
Maintain confidentiality of meeting discussions and management decisions.

4. Communication & Correspondence

Manage professional correspondence, emails, letters, and other communications.
Draft professional emails, notices, letters, reports, and other documents as required.
Communicate professionally with clients, business partners, vendors, employees, consultants, and senior management.
Represent the MD professionally when communicating with internal and external stakeholders.
Maintain a proper record of important communications and correspondence.

5. Travel & Event Coordination

Arrange business travel, hotel bookings, transportation, meetings, and itineraries for the MD.
Coordinate travel schedules and ensure all arrangements are completed on time.
Assist with business meetings, conferences, events, and other professional engagements.
Coordinate with hotels, travel agencies, vendors, and other service providers when required.

6. Confidentiality & Information Management

Maintain strict confidentiality regarding company information, financial matters, business plans, employee information, client information, and personal information of the MD.
Handle confidential documents and communications with complete discretion.
Ensure sensitive information is shared only with authorized individuals.
Maintain proper filing and security of confidential documents.

7. Management Coordination

Coordinate with department heads and managers on behalf of the MD.
Assist the MD in collecting information, reports, and updates from different departments.
Prepare summaries and reports for management review.
Support the MD in monitoring important business activities and ongoing projects.
Assist in coordinating management meetings and internal reviews.

8. Personal & Professional Assistance

Assist the MD with professional and administrative personal requirements when necessary.
Manage appointments and schedules as instructed by the MD.
Coordinate personal and business commitments when required.
Maintain complete professionalism and discretion while handling personal matters.

Educational Qualification

MBA or equivalent management qualification preferred.
Bachelor's degree in any relevant discipline.
Candidates with additional qualifications in Business Administration, Management, Commerce, or related fields will be preferred.

Experience

2–5 years of experience as a Personal Secretary, Executive Assistant, Management Assistant, or similar role preferred.
Previous experience working directly with a Managing Director, CEO, Founder, or Business Owner will be an added advantage.
Experience in a branding, advertising, media, marketing, hospitality, or service-based company will be preferred.

Language Requirements

English: Excellent written and verbal communication required.
Malayalam: Excellent communication skills required.
Hindi: Excellent written and verbal communication preferred.
Tamil: Knowledge will be an added advantage.

Required Skills

Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Excellent coordination and follow-up skills.
Strong attention to detail.
Ability to multitask and manage multiple priorities.
Strong problem-solving and decision-making abilities.
Professional email drafting and documentation skills.
Good knowledge of MS Office, Microsoft Word, Excel, PowerPoint, Google Workspace, and email platforms.
Ability to prepare reports, presentations, schedules, and meeting documents.
Ability to work independently with minimal supervision.
Strong interpersonal and relationship-management skills.
Ability to communicate confidently with senior management and external stakeholders.

Personal Qualities

The ideal candidate should be:

Trustworthy and highly responsible
Proactive and self-motivated
Confident and professional
Well-organized and disciplined
Punctual and time-conscious
Good at multitasking
Quick to understand instructions
Strong in follow-up and execution
Calm and composed under pressure
Flexible and adaptable
Professional in appearance and behaviour
Able to maintain strict confidentiality
Positive and solution-oriented
Able to take ownership of responsibilities

The candidate should be able to anticipate the MD's requirements, identify pending matters, and take necessary action without always waiting for instructions.

Preferred Qualities

Experience working with a Founder, MD, CEO, or senior executive.
Experience in a branding and advertising company or other creative/service-based business.
Good understanding of business communication and corporate etiquette.
Strong networking and interpersonal skills.
Ability to coordinate with multiple teams and departments.
Ability to handle urgent and time-sensitive requirements.
Willingness to work flexible hours when required based on the MD's schedule.
Willingness to travel occasionally for business requirements.
Strong sense of ownership and accountability.

Key Performance Indicators (KPIs)

Effective management of the MD's daily schedule and appointments.
Timely completion and follow-up of assigned tasks.
Smooth coordination between the MD and different departments.
Timely preparation of reports, documents, and presentations.
Professional handling of calls, emails, meetings, and correspondence.
Effective monitoring of pending tasks and deadlines.
Maintaining complete confidentiality and trust.
Efficient coordination of business travel and meetings.
Proactive support to the MD in day-to-day business activities.

Working Style

This role requires a person who can work closely with the Managing Director and senior management and handle multiple responsibilities simultaneously.

The candidate should be comfortable in a fast-paced, dynamic business environment and should have the ability to prioritize urgent matters while maintaining accuracy and professionalism.

Why Join Us?

Opportunity to work closely with the Managing Director and senior management.
Exposure to business operations and management decision-making.
Opportunity to develop strong executive-management and corporate communication skills.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

Quick apply

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