West Bengal Senior administrative Jobs – 77 Open Jobs Today

Junior Executive - CEO's Office
SAC Consultants —Kolkata, West Bengal
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Medicine
- Microsoft Excel
Quick apply
Executive Assistant
Capgemini Sogeti —Kolkata, West Bengal
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
21h
Executive Assistant- A4
Capgemini Sogeti —Kolkata, West Bengal
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
21h
SAP E2E Solution Architect
Capgemini Sogeti —Kolkata, West Bengal
- Computer Science
- Research
- Master's degree
4h
Office peon
CCS Spacemaker SI Pvt Ltd —Park Street, Kolkata, West Bengal
- ₹10,000 - ₹12,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
Quick apply
Sr. Steward
SENSETIVE COMMERCIAL PVT LTD —Kolkata, West Bengal
- ₹10,000 - ₹12,000 a month
- Full-time
- Serving
- Hospitality
- 12th Pass
- Paid time off
- Food provided
Quick apply
Office peon
CCS GROUP —Kolkata, West Bengal
- ₹10,000 - ₹13,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
- Health insurance
Quick apply
Field service Engineer Mizoram
Fresenius Medical Care —Kolkata, West Bengal
- Full-time
- Data entry
- Leadership
3d
Field Service Engineer-Vijayawada
Fresenius Medical Care —Kolkata, West Bengal
- Full-time
- Data entry
- Leadership
3d
Assistant HR and Admin
Cheenta Academy Private Limited —Kolkata, West Bengal
- ₹24,000 - ₹28,000 a month
- Weekend availability
- English
- Bachelor's degree
- Human resources
- Health insurance
- Paid sick time
Quick apply
20h
Senior End User Computing (EUC) Engineer - W365, Citrix
UST —Kolkata, West Bengal
- Azure
- Software troubleshooting
- Windows
Quick apply
11h

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Executive Assistant to Director
DTC Projects (P) Ltd. —Kolkata, West Bengal
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₹35,000 - ₹60,000 a month
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₹25,000 - ₹50,000 a month
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13d

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Junior Executive - CEO's Office

SAC Consultants
Kolkata, West Bengal

Quick apply

Job details

Full-time
₹15,000 - ₹20,000 a month

Qualifications

Microsoft Powerpoint
Medicine
Microsoft Excel
Microsoft Outlook
Bengali
English
Microsoft Office
Master's degree
Bachelor's degree
Calendar management
Business Administration
Office management
Hindi
AI
MBA

Full job description

Job Title: Junior Executive - CEO's Office
Job Type: Full-Time | On-site | 1 Vacancy | Urgent Joiners Preferred Salary: ₹15,000 – ₹20,000/month (basis relevant experience)

Apply: [email protected]

About The Company: SVS Hospital (Est. 1919) is one of Kolkata's most trusted charitable healthcare institutions. We are seeking a smart, organised, and dependable Junior Executive to support the CEO's Office - managing day-to-day coordination, communications, scheduling, and documentation to ensure the smooth functioning of the executive office.

Qualification: Graduate in any discipline (MBA / PG Diploma in Management / Secretarial Practice or Office Management is an advantage)

Experience Minimum 3 - 5 years exclusively in a Hospital environment

Key Responsibilities

Calendar & Schedule Management

Proactively manage the CEO's daily calendar - schedule, prioritise, and protect time blocks based on business priorities
Arrange appointments, meetings, and conferences with internal HODs, trustees, doctors, vendors, and external stakeholders
Send timely reminders and ensure the CEO is briefed and prepared for every engagement
Handle rescheduling and last-minute changes with minimal disruption

Meeting Coordination & Minutes of Meeting

Coordinate all CEO-level meetings - internal reviews, department meetings, trustee meetings, and external visits
Prepare meeting agendas and circulate background materials and briefing notes in advance
Attend meetings, accurately record proceedings, and capture key decisions, action points, and deadlines
Prepare and circulate Minutes of Meeting (MOMs) promptly to all relevant stakeholders
Track and follow up on all action items and pending deliverables with department heads until closure

Inter-Department Follow-Up & Task Tracking

Track tasks, deadlines, and deliverables assigned by the CEO across all departments
Proactively follow up with HODs for the timely completion of pending items
Maintain a centralised action tracker and update the CEO regularly on status
Escalate delays and non-compliance on action items to the CEO promptly

Presentations & Documentation

Prepare review presentations and management decks for the CEO using Microsoft PowerPoint
Compile departmental data and present in clear, structured formats for trustee meetings, board reviews, and management presentations
Assist in the preparation of monthly and quarterly performance review presentations
Format and edit reports, letters, memos, and documents to a professional standard

Data Coordination & MIS

Collect and collate data from all departments for CEO review - operational, clinical, financial, and HR
Maintain basic trackers and MIS sheets using Microsoft Excel
Prepare weekly and monthly data summaries highlighting key metrics, targets vs. achievements, and exceptions
Follow up with department heads for timely submission of reports and data to the CEO

Communication & Correspondence

Manage all incoming and outgoing correspondence - emails, letters, circulars, and internal memos on behalf of the CEO
Screen and prioritise calls, emails, and visitors - handle routine queries independently and escalate critical matters promptly
Draft professional correspondence, official letters, and communications on the CEO's behalf
Liaise with HODs, trustees, vendors, government offices, and external partners as directed

Confidentiality & Sensitive Information Handling

Maintain absolute confidentiality on all matters from the CEO's office - trustee decisions, financial data, HR matters, legal correspondence, and strategic discussions
Handle sensitive information with the highest level of discretion and professionalism at all times
Ensure no unauthorised sharing or disclosure of CEO-level information internally or externally

Document & File Management

Maintain a systematic and up-to-date filing system - both physical and digital - for all CEO-level documents, contracts, approvals, and records
Support administrative audits and assist in policy documentation and hospital regulatory paperwork as required
Track pending files, approvals, and sign-offs and ensure timely follow-up and closure

Travel & Logistics Coordination

Arrange travel, accommodation, and itineraries for the CEO for outstation visits, conferences, and external meetings
Coordinate logistics for CEO-hosted events, hospital visits, and external engagements
Ensure all travel documentation, tickets, and bookings are in order well in advance

General Coordination & Support

Assist with ad-hoc tasks, research assignments, and cross-department coordination as directed by the CEO
Support coordination of hospital-wide events and special projects from the CEO's office
Ensure smooth day-to-day functioning of the CEO's office at all times & maintain utmost confidentiality

Skills Required Proficient in English - written and verbal (mandatory) | Working knowledge of Bengali & Hindi | MS Office - PowerPoint (Review & Trustee Presentations) | Excel (MIS & Data Tracking) | Word (Correspondence, Reports & Documentation) | Outlook / Gmail (Calendar & Email Management) | Strong drafting skills - MOMs, emails, letters, presentations | Sharp organisational and multitasking abilities | Strong inter-department coordination and follow-up skills | High confidentiality, discretion, and professionalism | Ability to work under pressure and manage multiple priorities simultaneously. Knowledge & Execution of AI use will be an added advantage.

Preferred Candidate Profile

3 - 5 years of experience exclusively in a Hospital environment
Confident in preparing PowerPoint presentations and Excel MIS trackers
Excellent command of written English for professional correspondence and MOMs
Previous Experience supporting senior management - CEO, MD, or CMD level preferred
Calm, proactive, reliable, discreet, and highly organised
Immediate or early joiner preferred

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

senior administrative jobs in west bengal

Junior Executive - CEO's Office

Executive Assistant

Executive Assistant- A4

SAP E2E Solution Architect

Office peon

Sr. Steward

Office peon

Field service Engineer Mizoram

Field Service Engineer-Vijayawada

Assistant HR and Admin

Senior End User Computing (EUC) Engineer - W365, Citrix

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