Karnataka Executive assistant Jobs – 126 Open Jobs Today

Ea to Provost
Education Center Of Australia —Whitefield, Bengaluru, Karnataka
- ₹50,000 - ₹70,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
13d
Executive Assistant
Bodycraft Salon, Skin and Cosmetology Pvt Ltd —Bengaluru, Karnataka
- ₹35,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Flexible schedule
Quick apply
EA, Admin and Operations
Finiteloop —Bengaluru, Karnataka
- From ₹3,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Payroll Assistant and ETDS returns filings executive
C K PARTHA SARATHY & CO —Mallathahalli, Bengaluru, Karnataka
- ₹10,549.60 - ₹42,058.94 a month
- Full-time
- Master's degree
- Bachelor's degree
- Business Administration
Quick apply
Executive Assistant to CTO
OpenFX —Bengaluru, Karnataka
- English
- Travel
- Recruiting
Quick apply
Executive Assistant to Managing Director
LIMITLESS —Bengaluru, Karnataka
- ₹25,000 - ₹35,000 a month
- Full-time
- Administrative experience
- In-person
- Phone etiquette
Quick apply
HR Executive & Admin
Apeiron Global Pvt. Ltd —Hubli, Karnataka
- Master's degree
- Bachelor's degree
- Human resources
Executive Coordinator
Ghost Research Solutions —Bengaluru, Karnataka
- ₹50,000 - ₹60,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick apply
6d
Executive Assistant/Office Manager
N. Chandrashekar & Sons —Bengaluru, Karnataka
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- English
- Microsoft Office
Quick apply
14d
Executive Assistant to the Founder
Zolve —Bengaluru, Karnataka
- Full-time
- Master's degree
- Bachelor's degree
- Business Administration
Warehouse Executive, Warehouse Assistant, Inventory Executive
Babbler Marketing Pvt Ltd —Vasanth Nagar, Bengaluru, Karnataka
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Excel
- Inventory control
- Inventory management
- Cell phone reimbursement
- Paid sick time
Quick apply
Executive Assistant to CEO
Sama.AI —Bengaluru, Karnataka
- ₹14,477.70 - ₹45,837.87 a month
- Full-time
- Customer service
- English
- Administrative experience
Quick apply
Executive Assistant – Assistant Registrar’s Office
Vidyashilp University —Bengaluru, Karnataka
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Ohmyweb —Bangalore City, Bengaluru, Karnataka
- ₹25,000 - ₹30,000 a month
- Full-time
- English
- Microsoft Office
- Bachelor's degree
- Commuter assistance
- Paid time off
Quick apply
5d
Executive Assistant
Fin Bulls —Bengaluru, Karnataka
- ₹46,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
3d
Executive Assistant
Ashoka Trust for Research in Ecology and the Environment —Bengaluru, Karnataka
- Email
- Google Suite
- Research
- Microsoft Office
7h
Executive Assistant to CEO
OpenFX —Bengaluru, Karnataka
- English
- Financial services
- Communication skills
Quick apply
Executive Assistant
Emmes Group —Bengaluru, Karnataka
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive/ Assistant Manager –Payable
india1ATM —Bengaluru, Karnataka
- Microsoft Office
- Finance
- Master's degree
Personal Secretary to CEO
Evolve Digital —Bangalore G.P.O., Bengaluru, Karnataka
- ₹18,000 - ₹22,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Paid sick time
Quick apply

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Ea to Provost

Education Center Of Australia
Whitefield, Bengaluru, Karnataka

Quick apply

Job details

Full-time
₹50,000 - ₹70,000 a month
13 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP systems
Event planning
Microsoft Office
Administrative experience
Bachelor's degree
Continuous improvement
Calendar management
Human resources
Recruiting
Payroll
Business Administration
Document management
Document management systems
Communication skills
Information management
Personal assistant experience
Office experience

Full job description

The Officer – Office of the Provost provides comprehensive executive, administrative, governance, and human resource support to the Provost, ensuring the effective operation of the Provost's Office. The role serves as a key coordination point for executive scheduling, governance activities, committee administration, stakeholder engagement, recruitment support, and office management.

The Officer works closely with senior academic leaders, professional services teams, and external stakeholders while maintaining the highest standards of professionalism, confidentiality, and organisational effectiveness. The position requires excellent judgement, strong communication skills, attention to detail, and the ability to manage multiple priorities within a dynamic higher education environment.

Key Responsibilities:

1. Executive Support

Provide high-level executive support to the Provost.
Manage the Provost's complex diary, appointments, meetings, and scheduling priorities.
Receive, review, and coordinate responses to invitations and meeting requests.
Arrange and coordinate meetings, including invitations, logistics, and scheduling advice.
Prepare briefing papers, presentations, speaking notes, and meeting documentation.
Coordinate domestic and international travel, accommodation, and itineraries.
Manage confidential correspondence and sensitive information with absolute discretion.
Prepare reports, presentations, letters, and official documentation within tight deadlines.
Manage incoming emails, calls, correspondence, and enquiries, determining priorities and ensuring timely action.
Organise events, workshops, and official functions on behalf of the Provost.
Monitor emerging issues and proactively bring urgent matters to the Provost's attention.

2. Governance and Committee Administration

Coordinate meetings of the Provost, Academic Board, Executive Committees, and campus governance committees.
Prepare, quality assure, and distribute agendas, committee papers, reports, and briefing materials in accordance with governance timelines.
Attend governance and academic meetings and prepare accurate, timely, and comprehensive minutes.
Maintain action registers, monitor progress, follow up outstanding actions, and escalate overdue matters where required.
Support compliance with institutional governance requirements, academic regulations, UK awarding body expectations, and relevant Indian regulatory frameworks.
Prepare induction materials for committee members and senior academic appointments.
Support the development, review, and maintenance of governance policies, procedures, committee Terms of Reference, and operational documentation.
Maintain current versions of governance documents including statutes, regulations, academic policies, strategic plans, and committee documentation.

3. Human Resources Administration

Coordinate recruitment activities including advertising, interview scheduling, candidate communication, documentation, and selection logistics.
Support onboarding and induction activities for newly appointed staff.
Maintain accurate employee records and HR documentation in compliance with institutional policies and regulatory requirements.
Coordinate mandatory induction and compliance training for new employees.
Support payroll administration by liaising with Human Resources and Finance teams.
Serve as the first point of contact for routine HR enquiries within the Provost's Office and escalate matters where appropriate.

4. Office Administration

Manage daily administrative operations of the Provost's Office.
Maintain correspondence, filing systems, document control, and records management.
Coordinate procurement requests and monitor office supplies.
Arrange office facilities, workspace allocation, IT access, and equipment for staff.
Support staff engagement initiatives and professional development activities.
Contribute to continuous improvement of office systems and administrative processes.
Undertake additional duties consistent with the level and purpose of the position.

Person Specification Knowledge

Knowledge of executive support and senior office administration.
Understanding of diary management, executive correspondence, and stakeholder coordination.
Knowledge of academic governance structures and committee administration.
Understanding of HR administrative processes including recruitment, onboarding, and records management.
Knowledge of confidentiality, data protection, and information management principles.
Understanding of UK Higher Education governance frameworks.
Knowledge of Indian higher education regulatory requirements.

Technical Skills

Advanced diary and calendar management.
Excellent meeting coordination and event planning skills.
Ability to prepare high-quality reports, presentations, and briefing papers.
Strong minute-taking and action-tracking skills.
Excellent document management and record-keeping capability.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ability to manage multiple priorities and meet competing deadlines.
Experience using HR, ERP, student information, or document management systems.

General Competencies

Excellent organisational and planning skills.
Exceptional written and verbal communication.
High level of professionalism and discretion.
Strong interpersonal and stakeholder management skills.
Excellent attention to detail and accuracy.
Ability to work independently and proactively.
Sound judgement and problem-solving ability.
Ability to maintain confidentiality while handling sensitive information.
Adaptability and resilience in a fast-paced academic environment.
Continuous improvement mindset.

Experience

Experience providing executive or senior administrative support.
Experience supporting committees, governance meetings, agenda preparation, minute taking, and action tracking.
Experience managing office administration and executive correspondence.
Experience supporting HR functions including recruitment, onboarding, or payroll administration.
Experience working within higher education or another highly regulated environment.

Qualifications

Bachelor's degree or equivalent professional experience in Business Administration, Office Administration, Management, or a related discipline.
Qualification in Human Resources, Business Administration, Governance, or a related field.
Professional certification in Executive Administration or Office Management.

Key Relationships

Provost
Academic Board
Executive Leadership Team
Faculty and Academic Staff
Human Resources
Finance
Information Technology
Professional Services Teams
UK Awarding Body Representatives
Regulatory Authorities
Vendors and Service Providers
External Academic Partners
Visitors and Stakeholders

Pay: ₹50,000.00 - ₹70,000.00 per month

Application Question(s):

Mentioned your current ctc.

Experience:

Executive Assistant: 4 years (Preferred)

Work Location: In person

Quick apply

Refine Your Search

executive assistant jobs in karnataka

Ea to Provost

Executive Assistant

EA, Admin and Operations

Payroll Assistant and ETDS returns filings executive

Executive Assistant to CTO

Executive Assistant to Managing Director

HR Executive & Admin

Executive Coordinator

Executive Assistant/Office Manager

Executive Assistant to the Founder

Warehouse Executive, Warehouse Assistant, Inventory Executive

Executive Assistant to CEO

Executive Assistant – Assistant Registrar’s Office

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to CEO

Executive Assistant

Executive/ Assistant Manager –Payable

Personal Secretary to CEO

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