Kolkata West Bengal Facility management Jobs – 170 Open Jobs Today

Assistant Manager - Administration
Medhavi Skills University —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
1d
Assistant Manager
Mahindra & Mahindra Ltd —Kolkata, West Bengal
- Bachelor's degree
- Diploma
2h
Manager - HR & Admin
Mrig Fashion —Kolkata, West Bengal
- ₹35,000 - ₹45,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- Master's degree
Quick apply
5d
Zonal Sales Manager ILCV & Bus
Mahindra & Mahindra Ltd —Kolkata, West Bengal
- Inventory management
- System design
- Master's degree
20h
Guest Relations Manager
AccorHotel —Kolkata, West Bengal
- Full-time
- Management
- Leadership
- Restaurant
Quick apply
Executive Assistant - EWPL
Equirus —Kolkata, West Bengal
- Full-time
- Bachelor's degree
- Communication skills
- Time management
Senior Bidder - online
Techno Exponent —Salt Lake City, West Bengal
- ₹40,000 - ₹50,000 a month
- Full-time
- Sales
- Business development
- Project management
- Commuter assistance
- Cell phone reimbursement
Quick apply
Senior HR Executive and Admin
The Pephouse —Bidhannagar, Kolkata, West Bengal
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
11d
IT Project Manager
Visteon Corporation —Kolkata, West Bengal
- Full-time
- Computer Science
- PMP
- Project management
Web Consultant
Shyam Steel —Kolkata, West Bengal
- Full-time
- English
- Communication skills
Quick apply
Engineering Associate
Marriott International, Inc —Kolkata, West Bengal
- Full-time
- Carpentry
- Hospitality
- 12th Pass
6d
Senior Academic Counselor
The George Telegraph Training Institute —Sonarpur, West Bengal
- ₹12,412.58 - ₹18,535.06 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- Team management
- Cell phone reimbursement
- Paid sick time
Quick apply
4d
Civil Engineer (Plant Infrastructure & Industrial Projects)
Royal Balaji Engineering Pvt Ltd —Howrah, West Bengal
- ₹20,000 - ₹35,000 a month
- Full-time
- AutoCAD
- Civil engineering
- Project management
- Commuter assistance
- Food provided
Quick apply
7h
Admission Counselor
Motion Howrah —Howrah, West Bengal
- ₹20,000 - ₹25,000 a month
- Full-time
- ERP systems
- English
- Microsoft Office
Quick apply
Admin Executive
PREMIER CARWORLD PVT.LTD. —Dhulagari, West Bengal
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
6d
Admin & MIS Specialist
VIACON MARKETING AND TECHNOLOGIES PRIVATE LIMITED —Kolkata, West Bengal
- Up to ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Paid time off
Quick apply
Team Leader- Operations|International|30082025
TGBPL TP India - IBU —Kolkata, West Bengal
- Full-time
- Remote
- Work from home
Associate Professor of Finance: Management
Brainware University —Kolkata, West Bengal
- Email
- Doctoral degree
- Research
- Finance
Front Office
Barsana Club —Kolkata, West Bengal
- Administrative experience
- Bachelor's degree
- Hotel experience
Agency Manager
finance and sale —Kolkata, West Bengal
- From ₹4,00,000 a year
- Full-time
- Management
- Sales
- Customer service
Quick apply
12d

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Assistant Manager - Administration

Medhavi Skills University
Kolkata, West Bengal

Quick apply

Job details

Full-time
₹30,000 - ₹40,000 a month
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Vendor management
Procurement
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Office management
MBA
Communication skills
Negotiation
Office experience

Full job description

We are looking for an organized, proactive, and detail-oriented Assistant Manager – Administration to manage day-to-day administrative and facility operations. The role will be responsible for ensuring smooth office functioning, coordinating with vendors and service providers, managing facilities, and supporting employees and management with administrative requirements.

Key Responsibilities

1. Office & Facility Management

Manage day-to-day office administration and ensure smooth functioning of the workplace.
Monitor housekeeping, security, pantry, maintenance, and other facility services.
Ensure proper upkeep, cleanliness, safety, and hygiene of office premises.
Coordinate office seating, workstations, meeting rooms, and other facilities.
Handle office repairs, maintenance, and service requirements.

2. Vendor Management

Coordinate with vendors and service providers for office-related requirements.
Obtain quotations, negotiate rates, and support vendor selection.
Monitor vendor performance and ensure timely delivery of services.
Maintain vendor records, contracts, and service agreements.
Verify vendor invoices and coordinate for timely processing of payments.

3. Procurement & Inventory

Manage procurement of office stationery, pantry supplies, housekeeping materials, and other administrative items.
Maintain inventory and stock records.
Monitor consumption and ensure timely replenishment.
Coordinate with vendors for purchase orders and deliveries.
Maintain proper documentation for purchases and assets.

4. Employee Support

Handle employee administrative queries and provide timely support.
Coordinate employee onboarding requirements such as seating, access cards, stationery, and other facilities.
Support employee engagement activities and internal events.
Coordinate travel, accommodation, transportation, and other administrative arrangements when required.

5. Documentation & Compliance

Maintain administrative records, contracts, licenses, bills, and other documentation.
Ensure compliance with company policies and applicable statutory requirements related to administration and facilities.
Maintain records for security, fire safety, AMC, insurance, and other facility-related requirements.
Prepare regular administrative reports and MIS.

6. Travel & Event Coordination

Coordinate domestic and international travel arrangements for employees and management, when required.
Arrange transportation, accommodation, meetings, conferences, and corporate events.
Support management meetings, town halls, employee events, and other company activities.

7. Budget & Cost Control

Assist in preparing and monitoring the administration budget.
Track administrative expenses and identify opportunities for cost optimization.
Ensure expenses are within approved budgets and company policies.

8. Team Coordination

Supervise and coordinate with housekeeping, security, office support staff, and other administrative personnel.
Allocate responsibilities and monitor service quality.
Address operational issues and ensure timely resolution.

Required Skills

Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Good vendor negotiation and coordination skills.
Strong problem-solving and decision-making abilities.
Good knowledge of MS Office, especially Excel, Word, and PowerPoint.
Ability to manage multiple priorities and work under deadlines.
Strong attention to detail and documentation skills.
Professional attitude and ability to interact confidently with employees, vendors, and senior management.

Qualification

Graduate degree in any discipline.
MBA/PG Diploma in HR, Administration, Facilities Management, or a related field will be an advantage.

Experience

4–7 years of experience in administration, facilities, office management, or a related function.
Experience in vendor management, procurement, facility operations, and employee support preferred.

Key Competencies

Administration & Facility Management
Vendor Management
Procurement & Inventory Management
Budget Management
Event & Travel Coordination
Team Management
Communication & Stakeholder Management
Problem Solving
Planning & Organization

Key Performance Indicators (KPIs)

Smooth and uninterrupted office operations.
Vendor performance and service quality.
Timely procurement and invoice processing.
Inventory accuracy and cost control.
Employee satisfaction with administrative services.
Compliance with safety and administrative policies.
Effective management of administrative budgets and expenses.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

facility management jobs in kolkata west bengal

Assistant Manager - Administration

Assistant Manager

Manager - HR & Admin

Zonal Sales Manager ILCV & Bus

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Executive Assistant - EWPL

Senior Bidder - online

Senior HR Executive and Admin

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Engineering Associate

Senior Academic Counselor

Civil Engineer (Plant Infrastructure & Industrial Projects)

Admission Counselor

Admin Executive

Admin & MIS Specialist

Team Leader- Operations|International|30082025

Associate Professor of Finance: Management

Front Office

Agency Manager

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