India Administrative assistant/receptionist Jobs – 142 Open Jobs Today

Assistant Facility Manager Soft Services
JLL —Noida, Uttar Pradesh
- Health insurance
1h
Receptionist
BLS & Associates —Noida, Uttar Pradesh
- ₹5,000 - ₹8,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administration Assistant
EMAYAM ENTERPRISES —Chennai, Tamil Nadu
- ₹8,000 - ₹10,000 a month
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
Receptionist
Aghanta Technologies Pvt. Ltd —Madanayakanahalli, Bengaluru, Karnataka
- ₹10,000 - ₹15,000 a month
- Full-time
- Customer service
- Administrative experience
- Typing
Quick apply
Office Admin
ppoils —Mulund West, Mumbai, Maharashtra
- ₹12,000 - ₹15,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick apply
Administration Assistant
V Connect Global Experts —Chennai, Tamil Nadu
- ₹8,000 - ₹12,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
Receptionist and Admin Assistant
TraviYo —Noida, Uttar Pradesh
- ₹10,000 - ₹12,000 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office assistant
Davidsons School —Chennai, Tamil Nadu
- ₹8,000 - ₹9,000 a month
- Full-time
- Bachelor's degree
- Computer skills
- In-person
- Health insurance
Quick apply
1d
Office peon
NAGPAL GROUP —Aurangabad, Maharashtra
- ₹8,000 - ₹12,000 a month
- Full-time
- Customer service
- Administrative experience
- 12th Pass
Quick apply
3d
Dental Receptionist
Apple Oral & Dental Pvt Ltd —Hyderabad, Telangana
- ₹8,000 - ₹18,000 a month
- Full-time
- Customer service
- Administrative experience
- Typing
Quick apply
Receptionist
ASPIRE TEXTILES LLP —Karumathampatti, Coimbatore, Tamil Nadu
- From ₹13,211.26 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Flexible schedule
Quick apply
Registered Nurse
The Medical Centre —Hyderabad, Telangana
- ₹18,000 - ₹22,000 a month
- Full-time
- Nursing
- Patient monitoring
- English
Quick apply
Front Office Receptionist
Sunshine Manpower Solution And Services —Ahmedabad, Gujarat
- ₹90,000 - ₹2,00,000 a year
- English
- Computer skills
- Diploma
Receptionist and Administration Assistant (On Third Party Payroll)
cargo-partner —Gurugram, Haryana
- Full-time
- Project management
- Office experience
Quick apply
Dental Assistant/Receptionist
Colloq Marketing Private Limited —Hyderabad, Telangana
- ₹12,000 - ₹13,000 a month
- English
- Microsoft Office
- Administrative experience
Quick apply
Office Boy/Girl
Concepts Architects & Interior Designers —Nagpur, Maharashtra
- Administrative experience
- 12th Pass
- Bachelor's degree
Facilities Coordinator
JLL —Hyderabad, Telangana
- Health insurance
1d
Assistant Facility Manager - Soft Services
JLL —Haryana
- Health insurance
1h
Assistant Facility Manager
JLL —Bengaluru, Karnataka
- Management
- Communication skills
- Health insurance
1h
Assistant Facility Manager
JLL —Mumbai, Maharashtra
- Management
- Communication skills
- Health insurance
1h

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Assistant Facility Manager Soft Services

JLL -
Noida, Uttar Pradesh

Apply Now

Job details

1 hour ago

Benefits

Health insurance

Qualifications

Spark
BMS

Full job description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

POSITION GOALS

To provide operational and administrative support to the Facility Management team assigned.
Use initiative and creativity in performance of IFM operations duties and assist the team in implementing more efficient work practise.
Administer Standard Operating Procedure for all Soft service areas working with the site Assistant Manager.
To provide timely reports to the Facility Management.

·
DUTIES & RESPONSIBILITIES

Provide support to the FM to ensure critical operational items are attended to within agreed time frames
To provide relief support to the F&A site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc.
To assist with the site audits & floor walks to be undertaken on entire Client site
Assisting in tabulating site defects leading from the audits & floor walks and assisting with the setting of deadlines for the defects to be rectified
Ensure timely training & reporting thereafter for Housekeeping, Dispatch, Pantry Boys, Cafeteria staff etc.
Full responsibility of the site during the entire shift
Filing of site related documents including but not limited to challans, GRN’s etc.
Ensure enough consumables stock is maintained on site & any shortfalls to be reported to the site lead
Ensure all processes are followed as per the Standard Operating Procedures of AON viz. Stationery, midnight snacks etc., material movement etc.
Timely submission of reports as requested by Asst Manager & Facility Manager
Ensure employee health & safety & related services
Ensure that appropriate vendor escalation process is followed
Ensure that all cleaning & maintenance schedules are adhered to
Ensure completing any specific responsibilities as specified by the managers
Tracking of Facility Operating Expenses
Processing of all invoices for payment – first take approval of Client / FM and then submit to MIS and billing department.
Liaison with the client Finance team
Client billing / invoicing and follow up payments by clients
Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering
Arrangement of all consumables and supplies for Client / VIP visits and arranging / blocking of Board rooms for meetings and Conferences and brief the Receptionist.
Taking regular Facility rounds of the property and co-ordinate with various teams like House Keeping, Security, Maintenance and Keep AFM / FM updated.
To prepare the snag list Soft copy date wise and coordinate with BMS and housekeeping to close the noticed points.
Proper check on vending machines and photocopier machine reading.
Checking H.K attendance on daily basis.
To check food quantity, and Food testing before lunch/Dinner starts
Coordinating for Medical Emergencies as and when required
Take regular briefings of Help Desk/ Mail room Executive.
Provide management advice to Helpdesk for escalated issues.
Insure immediate response to priority Calls.
Coordinate with facilities helpdesk regarding the arrangements of the day.
Oversee the Front office Function during the shift
Ensure Visitors are promptly attended by FOE
Ensure that FOE has placed news paper and magazine in the reception area.
Oversee the Mailroom process during the shift.
Provide management advice to Mailroom for escalated issues
Prepare weekly shift/duty rosters for Helpdesk, Front Desk, and Mailroom,
To check the attendance of our vendor's employee.
Managing monthly Cafeteria meeting and sending minutes of meeting to all Spocs and accordingly taking corrective action for cafeteria.
Manage the Inventory Control of all facility related items.
Maintain Proper Log Book and mention the follow up jobs if pending for the next shift.
Log book to be shown and signed by F.M every morning.

KEY PERFORMANCE
MEASURES

Reports on time
Zero stock out situations
Client Satisfaction
Front office and Helpdesk supervision

·

Reports

Daily F&S Report
Daily facility round snag list
Monthly MMR Data
Monthly Dash Board Data

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Apply Now

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