Gj Executive assistant/pa Jobs – 8 Open Jobs Today

Executive Assistant
KP Groups —Surat, Gujarat
- ₹5,00,000 - ₹6,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant/PA
MIFM operations PVT LTD —Ellisbridge, Ahmedabad, Gujarat
- ₹25,000 - ₹30,000 a month
- Full-time
- In-person
- Communication skills
- Time management
Quick apply
PA to Director
Mcway management ltd —Gandhinagar, Gujarat
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14d
Personal Assistant to Managing Director
SPARK INFRAMARK PVT.LTD —Vadodara, Gujarat
- ₹25,000 - ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Civil engineering
- Cell phone reimbursement
- Paid sick time
Quick apply
Personal Assistant to Principal
Shreyas Foundation —Ahmedabad, Gujarat
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Personal Assistant
Tech EHS Solution —Surat, Gujarat
- Up to ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant
Globe Ecologistics Ltd —Thaltej, Ahmedabad, Gujarat
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant
Kunvarji Finstock Pvt. Ltd —Makarba, Ahmedabad, Gujarat
- Full-time
- Microsoft Office
- Bachelor's degree
- Organisational skills
Quick apply

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Executive Assistant

KP Groups -
Surat, Gujarat

Quick apply

Job details

Full-time
₹5,00,000 - ₹6,00,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Facilities management
Microsoft Office
Bachelor's degree
Communication skills
Personal assistant experience

Full job description

Job Description: Personal Assistant for Director

Position Summary:

The Personal Assistant (PA) for the CFO provides comprehensive administrative support and assistance to ensure the efficient operation of the CFO's office. The PA plays a crucial role in managing the CFO's schedule, coordinating meetings, handling correspondence, and maintaining effective communication with internal and external stakeholders.

Responsibilities:

1. Calendar Management: Efficiently manage the director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and prioritization of tasks.

2. Travel Arrangements: Make travel arrangements, including flight bookings, hotel accommodations, and ground transportation, considering the director's preferences and company policies.

3. Communication Management: Handle incoming calls, emails, and correspondence on behalf of the director, prioritize and respond to inquiries promptly, and maintain confidentiality of sensitive information.

4. Meeting Support: Prepare meeting agendas, take minutes, and assist in the preparation of presentations, reports, and other documents required for meetings.

5. Document Management: Organize and maintain electronic and hardcopy files, including reports, presentations, and confidential documents, ensuring they are easily accessible and properly archived.

6. Correspondence and Documentation: Draft, proofread, and edit correspondence, reports, and other documents, ensuring accuracy, clarity, and adherence to company guidelines.

7. Liaison: Act as a liaison between the director and other executives, departments, and external parties, facilitating effective communication and collaboration.

8. Event Planning: Assist in planning and coordinating company events, conferences, and meetings, including logistics, venue arrangements, and catering services.

9. Research and Analysis: Conduct research, gather data, and provide summaries and briefings on various topics as requested by the director, supporting informed decision-making.

10. Expense Management: Track and reconcile expenses, process invoices, and ensure timely submission of expense reports and reimbursement requests.

11. Time Management Support: Help the director manage their time effectively by proactively identifying priorities, following up on action items, and ensuring deadlines are met.

12. Office Management: Oversee administrative tasks, such as office supplies procurement, equipment maintenance, and coordination of facilities management services.

Qualifications:

1. Experience: Technical / Engineering field graduate . Prior experience as a personal assistant or executive assistant, preferably supporting a director or senior executive, is highly desirable.

2. Organizational Skills: Excellent organizational and multitasking abilities to manage competing priorities, meet deadlines, and maintain attention to detail.

3. Communication Skills: Strong written and verbal communication skills to effectively interact with individuals at all levels, both internally and externally.

4. Discretion and Confidentiality: Ability to handle confidential and sensitive information with utmost discretion and maintain a high level of professionalism.

5. Technology Proficiency: Proficient in using office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software or systems.

6. Adaptability: Flexibility to work in a dynamic and fast-paced environment, readily adapting to changing priorities and demands.

7. Professionalism: Strong work ethic, integrity, and commitment to maintaining high standards of professionalism and confidentiality.

Quick apply

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