Peenya Small Industries Bengaluru Karnataka Personal secretary Jobs – 17 Open Jobs Today

Executive Secretary to Managing Director
Milestone Aluminium Company Pvt Ltd —Peenya I Stage, Bengaluru, Karnataka
- Full-time
- English
- Administrative experience
- Bachelor's degree
Quick apply
Personal Secretary
United Precision Plastics —Bommanahalli, Bengaluru, Karnataka
- ₹22,000 - ₹35,000 a month
- Full-time
- In-person
- Flexible schedule
Quick apply
11d
Personal Secretary to Managing Director
saptagiri University —Bengaluru, Karnataka
- ₹18,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant/ Personal Assistant to Director
ONE SCHOOL OF BUSINESS —Nagawara, Karnataka
- ₹35,000.56 - ₹40,072.59 a month
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant
District 6 —Rajajinagar, Bengaluru, Karnataka
- From ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Food provided
Quick apply
Personal Secretary
Conscious Bharat Products Private Limited —JP NAGAR 2ND PHASE, Karnataka
- ₹25,000 - ₹28,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Cell phone reimbursement
Quick apply
9h
Secretary to Director
Newzen Green Energy India Pvt. Ltd. —Bengaluru, Karnataka
- Full-time
- English
- Bachelor's degree
- Business Administration
- Paid sick time
Quick apply
Personal Secretary
Organic santhe private limited —JP NAGAR 2ND PHASE, Karnataka
- ₹18,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
Executive Secretary to Managing Director
PMS Engineers —Bangalore City, Bengaluru, Karnataka
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
Executive Secretary
AccorHotel —Bengaluru, Karnataka
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Serving
Quick apply
8d
Executive Assistant to Managing Director (EA to MD)
ABHEE VENTURES PVT LTD —HSR Layout, Bengaluru, Karnataka
- ₹5,00,000 - ₹10,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Cell phone reimbursement
Quick apply
Executive Assistant / Coordinator
RTX Corporate —Bengaluru, Karnataka
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13d
Executive Assistant
Work Benches Technologies —Bengaluru, Karnataka
- ₹45,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
Executive Assistant/Personal Assistant
HKBK Group Of Institutions —Nagawara, Karnataka
- ₹11,092.47 - ₹30,000.00 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
Quick apply
Admin Executive
Hilton —Bengaluru, Karnataka
- Full-time
- Administrative experience
- Communication skills
- Time management
9d
Personal Assistant
Rubenius —Bengaluru, Karnataka
- Full-time
- Microsoft Office
- Bachelor's degree
- Business Administration

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Executive Secretary to Managing Director

Milestone Aluminium Company Pvt Ltd -
Peenya I Stage, Bengaluru, Karnataka

Quick apply

Job details

Permanent | Full-time

Qualifications

English
Administrative experience
Bachelor's degree
Organisational skills
Business Administration
Typing
Construction experience
Secretarial work
Manufacturing
Phone etiquette
Personal assistant experience
Senior leadership

Full job description

Position Summary

The Executive Secretary to the Managing Director is responsible for providing high-level executive, administrative, and secretarial support to the Managing Director. The role serves as the primary point of coordination between the MD and internal as well as external stakeholders, ensuring effective communication, efficient schedule management, timely follow-up of business priorities, and maintenance of confidential records.

The position requires exceptional organizational skills, professionalism, discretion, business communication capabilities, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Office Management

Manage and maintain the Managing Director's calendar, appointments, meetings, and business schedules.
Coordinate daily activities, priorities, and commitments of the Managing Director.
Screen and prioritize incoming emails, correspondence, and visitors.
Ensure effective time management and scheduling of executive meetings.
Organize and maintain the MD's office records, files, and confidential documents.

Meeting Management

Schedule internal and external meetings on behalf of the Managing Director.
Prepare meeting agendas, supporting documents, presentations, and briefing materials.
Attend meetings as required and prepare Minutes of Meeting (MOM).
Track action items and follow up with department heads on completion status.
Maintain records of management decisions and follow-up actions.

Communication & Coordination

Act as a liaison between the Managing Director and department heads
Coordinate communication with clients, consultants, suppliers, and business associates.
Draft professional correspondence, letters, emails, notices, and reports on behalf of the Managing Director.
Ensure timely dissemination of management instructions and communications.

Follow-up & Business Coordination

Follow up with department heads on projects, reports, deadlines, and management directives.
Track progress of strategic initiatives and provide status updates to the Managing Director.
Coordinate collection of departmental reports and management information.
Escalate delays, risks, or pending issues requiring management attention.

Travel & Event Coordination

Coordinate business meetings, client visits, leadership reviews, and corporate events.
Ensure all travel and meeting arrangements are completed efficiently.

Documentation & Reporting

Maintain confidential records, contracts, agreements, presentations, and business documents.
Prepare weekly, monthly, and quarterly executive reports.
Develop and maintain trackers for action items, strategic projects, and management reviews.
Support preparation of Board Meeting presentations and business review reports.

Confidentiality & Compliance

Maintain strict confidentiality regarding company information, business strategies, financial data, and management discussions.
Ensure secure handling and storage of sensitive documents and communications.
Exercise discretion and professionalism in all interactions.

Educational Qualification

Bachelor's Degree in Business Administration, Commerce, Management, English, or related discipline.
Secretarial Practice, Executive Assistant, or Office Management certification will be an added advantage.

Experience

5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior executives.
Experience supporting Managing Directors, CEOs, Chairpersons, or senior leadership teams preferred.
Experience in manufacturing, engineering, construction, infrastructure, or project-based organizations is desirable.

Work Location: In person

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