Thiruvananthapuram Kerala Executive assistant to ceo Jobs – 4 Open Jobs Today

Executive Assistant to CEO
Elixr Labs —Technopark, Thiruvananthapuram, Kerala
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7h
Personal Assistant
Eyeguard Constructions and Interiors —Pappanamcode, Thiruvananthapuram, Kerala
- ₹30,000 - ₹52,060 a month
- Part-time
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Health insurance
- Flexible schedule
Quick apply
8d
Executive Assistant to CEO
Kran Consulting —Thiruvananthapuram, Kerala
- Full-time
- English
- Communication skills
- Time management
Administrative Officer (Trainee)
Fist Innovations Private Limited —Pattom, Thiruvananthapuram, Kerala
- ₹5,000 - ₹12,000 a month
- Full-time
- Master's degree
- In-person
- MBA
- Paid sick time
Quick apply

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Office Administrator
Credence Educational Service LLP —Thiruvananthapuram, Kerala
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13d

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Executive Assistant to CEO

Elixr Labs
Technopark, Thiruvananthapuram, Kerala

Apply Now

Job details

Full-time
7 hours ago

Qualifications

Jira
Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Malayalam
English
Microsoft Office
Master's degree
Project management
Bachelor's degree
Calendar management
Business Administration
Microsoft Project
AI
MBA
Communication skills
Personal assistant experience
Travel planning

Full job description

Job Information

Industry

IT Services

Date Opened

07/20/2026

Job Type

Full time

City

Trivandrum

State/Province

Kerala

Country

India

Zip/Postal Code

695581

About Us

Elixr Labs is where technology meets healthcare. We thrive by creating solutions to improve the efficiency of health care professionals primarily and installations. Our mobility solutions give a blanket coverage over all functions in the health care vertical from research to surgery. Our team consists of engineers who are experienced in this niche vertical that requires unique set of skills that cater to creating solutions for the health care vertical.

Job Description

Executive Assistant to the CEO

Location - Thiruvanathapuram

Experience – 5 to 10 yrs

Employment Type- Full time

About the Role

We are seeking a highly organized, proactive, and execution-focused Executive Assistant to the CEO to provide strategic and operational support to the Chief Executive Officer. This role is critical in maximizing the CEO's effectiveness by managing executive priorities, streamlining operations, coordinating strategic initiatives, and ensuring flawless execution of schedules, meetings, travel, and follow-ups.

The ideal candidate is an experienced executive support professional who demonstrates exceptional planning, business communication, stakeholder management, and the ability to anticipate executive needs in a fast-paced, high-growth environment.

Key Responsibilities

Executive Calendar & Time Management

Own and manage the CEO's calendar, appointments, and scheduling.
Prioritize meetings based on business impact and strategic importance.
Ensure all meetings have clear agendas, objectives, and required documentation.
Protect the CEO's time by minimizing scheduling conflicts and unnecessary interruptions.
Maintain adequate preparation and travel buffers between engagements.

Executive Travel Management

Plan and coordinate domestic and international business travel.
Manage flight bookings, accommodation, visas, local transportation, and meeting logistics.
Prepare comprehensive travel itineraries with contingency plans.
Ensure seamless travel execution with zero planning-related disruptions.

Meeting Management & Action Tracking

Prepare executive briefing notes before meetings.
Attend key meetings as required and document discussions.
Capture action items, assign ownership, and track progress until completion.
Proactively follow up with stakeholders and escalate delays when necessary.

CEO Productivity & Executive Support

Manage executive correspondence, emails, calls, and meeting requests.
Coordinate approvals, documentation, and business communications.
Organize information to support quick and informed decision-making.
Identify opportunities to improve executive efficiency and save at least 15 hours of CEO time per week.

Strategic Coordination

Coordinate and support cross-functional initiatives related to:

Sales and strategic customer engagements
Business partnerships and government initiatives
Product launches and executive reviews
Leadership meetings and quarterly business reviews
Investor, board, and executive presentations

Executive Communication

Draft professional emails, presentations, reports, and executive communications.
Coordinate timely responses to customers, partners, and key stakeholders.
Maintain strict confidentiality while handling sensitive business information.

Operational Excellence

Monitor organization-wide executive priorities and deadlines.
Ensure CEO commitments are delivered on time.
Resolve coordination issues proactively before they impact business operations.
Maintain executive dashboards, priority trackers, and pending decision reports.

Key Performance Indicators (KPIs)

Zero scheduling conflicts
99% on-time executive meetings
Zero travel disruptions due to planning failures
100% tracking and follow-up of CEO action items
95% completion of executive tasks before deadlines
Save a minimum of 15 hours of CEO time per week
Daily executive briefing delivered before the start of the workday
Weekly executive dashboard covering priorities, risks, pending decisions, and follow-ups

Required Qualifications

Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
MBA or Executive Assistant certification is an added advantage.
5–10 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff (Junior), or in a similar executive support role.
Minimum 3 years of experience supporting C-level executives such as CEO, Founder, COO, or Managing Director.
Proven experience managing complex executive calendars, business travel, and high-priority meetings.
Experience working in technology, healthcare, startups, consulting, or corporate environments is preferred.

Required Skills & Competencies

Exceptional planning and organizational skills
Strong written and verbal communication skills in English
Malayalam language proficiency is preferred
Excellent stakeholder management and interpersonal skills
Strong attention to detail and execution capability
High level of professionalism, integrity, and confidentiality
Ability to multitask and perform under pressure
Strong problem-solving and decision-making skills
Proactive, ownership-driven mindset with the ability to anticipate executive needs

Technical Skills

Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
Google Workspace
Microsoft Teams and Zoom
Project management tools such as ClickUp, Asana, Monday.com, or Jira
AI productivity tools including ChatGPT, Microsoft Copilot, Gemini, or Notion AI

Preferred Experience

Candidates with experience supporting founders or CXOs in high-growth startups, healthcare, technology, SaaS, consulting, or innovation-driven organizations will be preferred.

Apply Now

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