Kolkata West Bengal Facility management services Jobs – 97 Open Jobs Today

Assistant Manager - Administration
Medhavi Skills University —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
7h
Deputy Manager - Facility & Operations
PS Group —Dhapa, Kolkata, West Bengal
- ₹7,00,000 - ₹8,00,000 a year
- Full-time
- Management
- English
- Project management
- Health insurance
Quick apply
Facility Manager
Moople Institute of Animation & Design —Kolkata, West Bengal
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Shopping Centre Manager
Rdb —Kolkata, West Bengal
- ₹30,940.24 - ₹50,061.64 a month
- Full-time
- Schematics
- English
- Bachelor's degree
Quick apply
Senior Marketing / Business Development Manager
Baid Power Services —Kolkata, West Bengal
- Marketing
- Master's degree
- Business development
Supervisor for Residence
Rns Group —Kolkata, West Bengal
- ₹10,000 - ₹25,000 a month
- Weekend availability
- Microsoft Word
- Hospitality
- Management
Quick apply
Facility Manager
RISHI ECOVIEW —Kolkata, West Bengal
- From ₹30,000 a month
- Full-time
- Electrical experience
- Bachelor's degree
- Plumbing
Quick apply
Sr. Manager - SCM
Ashirvad Pipes Private Limited —Kolkata, West Bengal
- Full-time
Admin Lead
House of EdTech —Kolkata, West Bengal
- Up to ₹6,00,000 a year
- Plumbing
- Leadership
- Communication skills
Manager - HR & Admin
Mrig Fashion —Kolkata, West Bengal
- ₹35,000 - ₹45,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- Master's degree
Quick apply
4d
Facility Executive
SAR Apparels India Pvt. Ltd —Madhyamgram, Kolkata, West Bengal
- ₹15,000 - ₹25,000 a month
- Full-time
- Schematics
- English
- Electrical experience
- Paid sick time
Quick apply
4d
General Housekeeping cum Facility Management Trainer
REACHA —Kolkata, West Bengal
- ₹20,000 - ₹25,000 a month
- Full-time
- Customer service
- Bachelor's degree
- Computer skills
Quick apply
International Customer Service Executive (BPO-Voice Process)
Ancile Services Private Limited —Kolkata, West Bengal
- ₹25,000 - ₹30,000 a month
- Full-time
- Customer service
- English
- Microsoft Office
- Commuter assistance
- Health insurance
Quick apply
HR & Administration Manager – Startup
PURENET SEAFOODS PRIVATE LIMITED —Kolkata, West Bengal
- ₹20,000 - ₹28,000 a month
- Full-time
- Master's degree
- Databases
- Human resources
- Commuter assistance
- Health insurance
Quick apply
6d
Safety Officer
JB Group of Companies —Kolkata, West Bengal
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Manager - Operations
Cushman & Wakefield —Kolkata, West Bengal
- Full-time
- Leadership
- Communication skills
- Negotiation
Quick apply
13d
Assistant Manager - Projects & Engineering, Castrol
bp —Kolkata, West Bengal
- Full-time
- English
- Programmable logic controllers
- Project management
Guest Relation Executive
M/s Mahagun India Pvt. ltd —Kolkata, West Bengal
- ₹30,000 - ₹70,000 a month
- Full-time
- Hospitality
- Customer service
- Microsoft Office
- Cell phone reimbursement
Quick apply
6h
Administrative Manager
Brainware University —Kolkata, West Bengal
- Email
- Microsoft Powerpoint
- Microsoft Word
- English
Security Officer
Rdb —Kolkata, West Bengal
- ₹30,343.29 - ₹53,386.14 a month
- Full-time
- Bachelor's degree
- Conflict management
- In-person
Quick apply

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Assistant Manager - Administration

Medhavi Skills University
Kolkata, West Bengal

Quick apply

Job details

Full-time
₹30,000 - ₹40,000 a month
7 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Vendor management
Procurement
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Office management
MBA
Communication skills
Negotiation
Office experience

Full job description

We are looking for an organized, proactive, and detail-oriented Assistant Manager – Administration to manage day-to-day administrative and facility operations. The role will be responsible for ensuring smooth office functioning, coordinating with vendors and service providers, managing facilities, and supporting employees and management with administrative requirements.

Key Responsibilities

1. Office & Facility Management

Manage day-to-day office administration and ensure smooth functioning of the workplace.
Monitor housekeeping, security, pantry, maintenance, and other facility services.
Ensure proper upkeep, cleanliness, safety, and hygiene of office premises.
Coordinate office seating, workstations, meeting rooms, and other facilities.
Handle office repairs, maintenance, and service requirements.

2. Vendor Management

Coordinate with vendors and service providers for office-related requirements.
Obtain quotations, negotiate rates, and support vendor selection.
Monitor vendor performance and ensure timely delivery of services.
Maintain vendor records, contracts, and service agreements.
Verify vendor invoices and coordinate for timely processing of payments.

3. Procurement & Inventory

Manage procurement of office stationery, pantry supplies, housekeeping materials, and other administrative items.
Maintain inventory and stock records.
Monitor consumption and ensure timely replenishment.
Coordinate with vendors for purchase orders and deliveries.
Maintain proper documentation for purchases and assets.

4. Employee Support

Handle employee administrative queries and provide timely support.
Coordinate employee onboarding requirements such as seating, access cards, stationery, and other facilities.
Support employee engagement activities and internal events.
Coordinate travel, accommodation, transportation, and other administrative arrangements when required.

5. Documentation & Compliance

Maintain administrative records, contracts, licenses, bills, and other documentation.
Ensure compliance with company policies and applicable statutory requirements related to administration and facilities.
Maintain records for security, fire safety, AMC, insurance, and other facility-related requirements.
Prepare regular administrative reports and MIS.

6. Travel & Event Coordination

Coordinate domestic and international travel arrangements for employees and management, when required.
Arrange transportation, accommodation, meetings, conferences, and corporate events.
Support management meetings, town halls, employee events, and other company activities.

7. Budget & Cost Control

Assist in preparing and monitoring the administration budget.
Track administrative expenses and identify opportunities for cost optimization.
Ensure expenses are within approved budgets and company policies.

8. Team Coordination

Supervise and coordinate with housekeeping, security, office support staff, and other administrative personnel.
Allocate responsibilities and monitor service quality.
Address operational issues and ensure timely resolution.

Required Skills

Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Good vendor negotiation and coordination skills.
Strong problem-solving and decision-making abilities.
Good knowledge of MS Office, especially Excel, Word, and PowerPoint.
Ability to manage multiple priorities and work under deadlines.
Strong attention to detail and documentation skills.
Professional attitude and ability to interact confidently with employees, vendors, and senior management.

Qualification

Graduate degree in any discipline.
MBA/PG Diploma in HR, Administration, Facilities Management, or a related field will be an advantage.

Experience

4–7 years of experience in administration, facilities, office management, or a related function.
Experience in vendor management, procurement, facility operations, and employee support preferred.

Key Competencies

Administration & Facility Management
Vendor Management
Procurement & Inventory Management
Budget Management
Event & Travel Coordination
Team Management
Communication & Stakeholder Management
Problem Solving
Planning & Organization

Key Performance Indicators (KPIs)

Smooth and uninterrupted office operations.
Vendor performance and service quality.
Timely procurement and invoice processing.
Inventory accuracy and cost control.
Employee satisfaction with administrative services.
Compliance with safety and administrative policies.
Effective management of administrative budgets and expenses.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

facility management services jobs in kolkata west bengal

Assistant Manager - Administration

Deputy Manager - Facility & Operations

Facility Manager

Shopping Centre Manager

Senior Marketing / Business Development Manager

Supervisor for Residence

Facility Manager

Sr. Manager - SCM

Admin Lead

Manager - HR & Admin

Facility Executive

General Housekeeping cum Facility Management Trainer

International Customer Service Executive (BPO-Voice Process)

HR & Administration Manager – Startup

Safety Officer

Manager - Operations

Assistant Manager - Projects & Engineering, Castrol

Guest Relation Executive

Administrative Manager

Security Officer

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