Mumbai Maharashtra Administrative specialist Jobs – 54 Open Jobs Today

Marken - Operations Specialist
UPS —Mumbai, Maharashtra
- Full-time
- Inventory management
- Analysis skills
- Bachelor's degree
AR Collections Specialist (US process only)
DISA Global Solutions —Thane, Maharashtra
- ₹6,00,000 - ₹7,00,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Paid time off
Quick apply
GAIN - Central Operation - HubSpot Systems Support Specialist
This is Gain Ltd —Mumbai, Maharashtra
- Full-time
- Hybrid work
- Microsoft Excel
- Communication skills
Quick apply
Data Entry Specialist
Saffronart Management Corporation —Mumbai, Maharashtra
- Part-time
- Word processing
- Computer literacy
- English
Commercial Process Specialist
Svitzer —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
- Work from home
1d
Senior Sales Support Banking Specialist
Diebold Nixdorf —Mumbai, Maharashtra
- Full-time
- Sales
- English
- Administrative experience
Senior Specialist - Operations & Strategy
StayVista —Mumbai, Maharashtra
- Microsoft Excel
Quick apply
Looking For Clinical Application Specialist [cas]
Sunshine Manpower Solution And Services —Mumbai, Maharashtra
- ₹3,75,000 - ₹4,50,000 a year
- B.Sc
- Bachelor's degree
- Communication skills
PPSM Specialist
Accenture —Mumbai, Maharashtra
- Full-time
- Microsoft Outlook
- English
- Microsoft Office
1d
Orthopaedic Registrar
S.L.Raheja Hospital (A Fortis Associate) —Mumbai, Maharashtra
- Full-time
- Medicine
- Patient monitoring
- ACLS Certification
Quick apply
National Sales Manager
Abbott Laboratories —Mumbai, Maharashtra
- Full-time
Sr.Sales Manager /Sales Manager – Wedding Specialist
Marriott International, Inc —Mumbai, Maharashtra
- Full-time
- Sales
- No experience needed
- 12th Pass
10d
Qualitative Sales Specialist
NielsenIQ —Mumbai, Maharashtra
- Full-time
- Marketing
- Research
- Master's degree
Quick apply
Senior Sales Manager
Grand Hyatt Mumbai —Mumbai, Maharashtra
- Full-time
- Sales
- Administrative experience
- Diploma
Assistant Chief Manager / Manager -Structural Engineer
John Cockerill —Mumbai, Maharashtra
- Microsoft Word
- AutoCAD
- Civil engineering
Appointment Booking Specialist
Geecon Systems —Mira Road, Mumbai, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Senior Sales Manager - Cluster Sales
Grand Hyatt Mumbai —Mumbai, Maharashtra
- Full-time
- Remote
- Sales
- Administrative experience
- Diploma
- Work from home
Tele Caller Executive
Nirmaan Organization —Mumbai, Maharashtra
- ₹17,000 a month
- Full-time
- Microsoft Excel
- Bachelor's degree
- In-person
- Commuter assistance
- Paid time off
Quick apply
Senior Urban Designer
AtkinsRéalis —Mumbai, Maharashtra
- Full-time
- Remote
- AutoCAD
- Microsoft Excel
- English
- Health insurance
Sales Manager
Grand Hyatt Mumbai —Mumbai, Maharashtra
- Full-time
- Hospitality
- Sales
- Administrative experience

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Marken - Operations Specialist

UPS -
Mumbai, Maharashtra

Apply Now

Job details

Permanent | Full-time

Qualifications

Inventory management
Procurement
Supply chain
Analysis skills
Bachelor's degree
Continuous improvement
Logistics
Supply Chain Management
Negotiation
Office experience

Full job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Position Overview

We are looking for a highly organized, proactive, and process-driven Operation Specialist to lead procurement, inventory control, warehouse coordination, vendor management, compliance, and operational support functions across the organization.

This role is critical in ensuring uninterrupted supply and availability of packaging materials, operational inventory, calibrated equipment, warehouse consumables, and facility-related services while maintaining compliance with quality standards, audit requirements, and operational timelines.

The candidate will manage end-to-end procurement and inventory lifecycle activities including vendor qualification, inventory planning, warehouse coordination, calibration management, import/export coordination, CAPA handling, lease coordination, office administration, and audit support.

The role will directly supervise 6 Warehouse Coordinators and act as a key interface between Operations, Quality, Finance, Clients, Vendors, Service Providers, and Management.

Key Responsibilities

Lead procurement activities for packaging materials, warehouse consumables, office equipment, operational inventory, and facility-related requirements.
Coordinate with Operations and Planning teams to forecast packaging and inventory demand.
Manage vendor sourcing, commercial negotiations, vendor onboarding, and vendor qualification activities.
Manage Annual Maintenance Contracts (AMC) for office equipment, warehouse systems, cold room equipment, and infrastructure.
Oversee inventory planning, receiving, storage, reconciliation and stock movement.
Ensure inventory accuracy and maintain optimal stock levels to avoid operational disruptions.
Supervise and guide 6 Warehouse Coordinators for daily warehouse operations.
Monitor inventory discarding, disposal, recalibration, and replacement activities as per company procedures.
Coordinate calibration activities for warehouse equipment, monitoring devices, and cold room systems.
Manage shipment of inventory/equipment outside India for calibration and coordinate re-import activities.
Maintain calibration schedules, records, certificates, and compliance documentation.
Support Internal Audits, Client Audits, Vendor Audits, and Quality inspections.
Handle audit observations and coordinate CAPA closure activities within timelines.
Manage CAPA related to packaging, inventory discrepancies, calibration deviations, and operational issues.
Coordinate import/export documentation and logistics with freight forwarders and customs agents.
Manage warehouse maintenance activities and infrastructure-related coordination.
Coordinate office and warehouse lease agreements, renewals, and landlord communications.
Oversee day-to-day office administration and facility management activities.
Coordinate office infrastructure requirements including furniture, office equipment, pantry supplies, utilities, and workspace arrangements.
Manage housekeeping, pest control, security, repairs, and administrative vendor coordination.
Drive cost-saving initiatives across procurement, warehouse operations, inventory management, calibration activities, and office administration.
Identify opportunities for process optimization, vendor consolidation, and operational efficiency improvements.
Negotiate competitive pricing and service agreements while maintaining quality and compliance standards.
Monitor inventory utilization trends and implement measures to minimize wastage and excess stock.
Develop reports and tracking mechanisms for procurement savings and operational improvements.
Monitor inventory stored at external warehouse locations and ensure proper traceability, documentation, and stock accountability.
Conduct periodic reviews and audits of external warehouse operations to ensure adherence to company procedures and client requirements.

Required Qualifications

Bachelor’s degree in supply chain management, Logistics, Procurement, Operations, Business Administration, or related field.
5–10 years of relevant experience in procurement, warehouse operations, inventory management, or supply chain functions.
Experience in regulated environments such as healthcare, pharmaceutical, life sciences, cold chain logistics, or compliance-driven operations preferred.
Strong understanding of inventory control systems, vendor management, audit handling, and compliance processes.
Experience handling CAPA, calibration coordination, and import/export activities preferred.
Strong leadership, negotiation, coordination, and analytical skills.

Reporting Structure

Direct Reports: 6 Warehouse Coordinators

Preferred Candidate Profile

Strong ownership mindset with ability to manage multiple operational priorities.
Detail-oriented with excellent documentation and compliance management skills.
Ability to work in fast-paced operational and client-driven environments.
Strong vendor management and stakeholder coordination capabilities.
Hands-on experience in warehouse and inventory operations with continuous improvement orientation.

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Apply Now

Refine Your Search

administrative specialist jobs in mumbai maharashtra

Marken - Operations Specialist

AR Collections Specialist (US process only)

GAIN - Central Operation - HubSpot Systems Support Specialist

Data Entry Specialist

Commercial Process Specialist

Senior Sales Support Banking Specialist

Senior Specialist - Operations & Strategy

Looking For Clinical Application Specialist [cas]

PPSM Specialist

Orthopaedic Registrar

National Sales Manager

Sr.Sales Manager /Sales Manager – Wedding Specialist

Qualitative Sales Specialist

Senior Sales Manager

Assistant Chief Manager / Manager -Structural Engineer

Appointment Booking Specialist

Senior Sales Manager - Cluster Sales

Tele Caller Executive

Senior Urban Designer

Sales Manager

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