Lab admin Jobs

Admin Manager
Origin —Bengaluru, Karnataka
- Full-time
- Microsoft Excel
- Administrative experience
- Bachelor's degree
Quick apply
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Admin Manager

Origin -
Bengaluru, Karnataka

Quick apply

Job details

Full-time

Qualifications

Microsoft Excel
Procurement
Administrative experience
Bachelor's degree
Business Administration
Manufacturing
Desktop administration
Diploma
Research & development
Negotiation
Office experience

Full job description

About Origin

Origin (previously 10xConstruction) is building general-purpose autonomous robots for US construction — tackling rising costs, safety risks, and labour shortages. Our modular, multi-trade platform combines purpose-built hardware with real-time site intelligence. Our Bengaluru R&D lab is a fast-paced environment where operational rigour directly impacts the speed of innovation.

About the Role

The Admin Manager will be the operational backbone of Origin’s R&D lab. You will own four critical functions: R&D lab store and inventory management, procurement of components and consumables, the employee travel desk, and IT desk management. This is a hands-on individual contributor role requiring someone who has performed these responsibilities directly — not managed teams that did — for a sustained period of 6 to 8 years. We have had a previous hire in this role who lacked the depth of experience required. We are specifically looking for someone who can demonstrate tangible, first-hand ownership of each of the four functions below.

Key Responsibilities

1. Store & Inventory Management — R&D Lab

Maintain real-time inventory of all electronic components, PCBs, mechanical parts, tools, and lab consumables used in R&D.
Implement and manage a proper store system — inward/outward registers, stock reconciliation, minimum reorder levels, and bin management.
Conduct periodic audits and physical stock counts; identify and report discrepancies promptly.
Ensure proper labelling, storage, and traceability of components to prevent loss, damage, or obsolescence.
Coordinate with engineers and project leads to forecast demand and maintain adequate stock without over-ordering.

2. Procurement — Consumables & Admin Items

Raise and process purchase orders (POs) for lab consumables, components, stationery, pantry supplies, and office admin items.
Source vendors, obtain quotations, negotiate pricing, and manage vendor relationships for repeat and one-off purchases.
Track order status from placement through delivery; follow up with suppliers to ensure timely fulfilment.
Maintain purchase records, invoices, and delivery challans; coordinate with accounts for timely payment and reconciliation.
Identify cost-saving opportunities without compromising quality or delivery timelines.

3. Travel Desk Management

Handle end-to-end travel logistics for employees — flight, train, and bus bookings, hotel accommodation, and local transport.
Manage travel requests, approvals, and advance payments in accordance with company travel policy.
Liaise with travel vendors and booking platforms to secure best-available rates.
Maintain travel records, expense claims, and reimbursements; coordinate with HR/Finance for settlement.
Assist with visa applications and related documentation for international travel as required.

4. IT Desk Management

Serve as the first point of contact for IT-related requests — laptop setup, accessories, peripherals, and basic troubleshooting.
Maintain an asset register of all IT equipment (laptops, monitors, keyboards, dongles, SIM cards, etc.) and track allocation, returns, and condition.
Coordinate with vendors and service partners for hardware procurement, repair, and AMC renewals.
Manage onboarding and offboarding IT logistics — device issuance, account setup coordination, and equipment retrieval.
Liaise with external IT support or service vendors for issues beyond first-level resolution; track tickets to closure.

Required Experience & Qualifications

6–8 years of direct, hands-on experience in office administration or R&D/lab operations — with personal ownership of store management, procurement, travel desk, and IT desk (not just team oversight).
Demonstrable experience managing physical inventory: stock registers, inward/outward tracking, bin systems, and periodic audits.
Proven procurement experience: raising POs, vendor sourcing and negotiation, invoice and challan tracking.
Hands-on experience running a travel desk: booking tools, policy compliance, and expense processing.
Proficient in MS Excel or Google Sheets for maintaining inventory logs, purchase trackers, and travel MIS.
Graduate in any discipline; a degree or diploma in Business Administration or Operations is an advantage.
Prior experience in a technology, manufacturing, or R&D organisation is strongly preferred.

What We Are Looking For

A self-starter who takes ownership — notices a gap in the store or a pending PO and closes it without being prompted.
Meticulous and process-driven: sets up systems that keep running reliably, not just reacts to problems.
Strong follow-through: bookings confirmed, orders tracked, invoices reconciled — nothing falls through the cracks.
Good communicator who can coordinate with engineers, finance, and vendors without friction.
Comfortable with a 6-day on-site work week in a startup R&D environment where pace and flexibility matter.

What We Offer

A pivotal role where your work directly enables R&D throughput and team productivity.

Quick apply

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