Sharepoint admin Jobs

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MS Teams Systems Co-ordinator

Creencia Technologies Private Limited
Bengaluru, Karnataka

Quick apply

Job details

Contractual / Temporary | Freelance
From ₹80,000 a month

Qualifications

Interior design
Project management
Version control systems
SharePoint
Microsoft Project
Document management systems

Full job description

Role Summary

Structure, standardize, and operationalize Microsoft Teams as the primary collaboration and project coordination platform across the organization.

Design and implement a scalable Teams architecture including and not limited to project-wise team structures, channel hierarchies, task tracking systems, document management protocols, reporting formats, and communication governance aligned with interior fit-out workflows.

This is not an IT support role. This is a systems structuring and workflow alignment role.

Engagement Details

· Mode: Freelance / Consultant

· Duration : 3 Months

· Reporting To: Principal Partner

· Stakeholders: Design Director, Project Managers, Sr Project Leader, Admin/IT

Key Responsibilities

· Audit current Teams setup and identify structural gaps

· Create standardized Team and channel architecture

· Set up project-specific Teams aligned to execution workflows

· Implement task tracking using Planner / To-Do

· Establish document management and version control systems

· Create reporting formats and dashboards

· Define communication protocols and governance rules

· Align Teams with real project lifecycle stages

· Train teams and drive adoption

· Continuously optimize system based on usage

Required Skills & Competencies

· Advanced Microsoft Teams proficiency

· Strong workflow and systems design capability

· Experience with Planner, SharePoint, OneDrive integrations

· Strong documentation and SOP writing ability

· Ability to translate operational workflows into digital systems

· Stakeholder coordination and training capability

Mandatory Requirements

· Proven experience setting up or restructuring Microsoft Teams environments

· Experience working in multi-team / project-driven organizations

· Demonstrable system structuring capability (not just usage)

Nice to Have

· Experience in interior design / construction / design-build firms

· Exposure to project management tools (MS Project, Asana, etc.)

· Understanding of document control systems.

Contract Deliverables

The engagement will be evaluated against the following deliverables:

1. Teams Architecture Framework

· Standard naming conventions

· Team hierarchy structure (Project / Function-based)

· Channel classification system

· Scalable template for future projects

2. Project Team Setup (Active Projects)

· All active projects structured within Teams

· Channels mapped to:

o Design

o Execution

o Procurement

o Client Communication

· Uniform structure across projects

3. Task Management System

· Planner / task boards created for each project

· Tasks mapped to project milestones

· Ownership and deadlines defined

· Status tracking framework implemented

4. Document Management System

· Folder structure aligned to project lifecycle

· Naming conventions implemented

· Version control system defined

· Duplication reduced/eliminated

5. Reporting & Dashboard System

· Weekly progress reporting format

· Project-level dashboards

· Milestone tracking visibility

· Leadership-level summary view

6. Communication Governance SOP

· Channel vs chat usage guidelines

· Escalation pathways

· Meeting structure formats

· Communication discipline framework

7. Training & Adoption

· Training sessions conducted across teams

· User manuals / SOP documents created

· Adoption tracking across departments

8. Final Handover Documentation

· Complete Teams structure blueprint

· SOP documentation

· Templates for:

o Projects

o Tasks

o Reporting

· Transition guide for internal teams

FINAL NOTE – IMPORTANT

This role requires:

· Systems thinking, not just tool familiarity

· Workflow understanding, not just configuration

· Execution discipline, not theoretical knowledge

Candidates must demonstrate actual implementation experience, not just usage.

Pay: From ₹80,000.00 per month

Ability to commute/relocate:

Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Experience:

Microsoft Teams: 5 years (Required)
SOP Creation: 2 years (Required)

Location:

Bengaluru, Karnataka (Preferred)

Shift availability:

Day Shift (Required)

Work Location: In person

Quick apply

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