Mumbai Maharashtra Administrative coordinator Jobs – 125 Open Jobs Today

Marken - Operations Specialist
UPS —Mumbai, Maharashtra
- Full-time
- Inventory management
- Analysis skills
- Bachelor's degree
Support Execution (MD- CEO)
Medisage E-Learning Pvt. Ltd. —Mumbai, Maharashtra
- ₹20,000 - ₹50,000 a month
- Full-time
- Medicine
- Research
- Administrative experience
- Health insurance
- Cell phone reimbursement
Quick apply
2d
Hiring For HR Coordinator
Sunshine Manpower Solution And Services —Mumbai, Maharashtra
- ₹3,50,000 - ₹4,00,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Executive Assistant to CEO
Transparent Capital —Marol, Mumbai, Maharashtra
- ₹25,000 - ₹50,000 a month
- Full-time
- Microsoft Office
- Master's degree
- Project management
Quick apply
Executive Assistant to CEO
JHS Associates LLP —Marol, Mumbai, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Franchise Coordinator
99 Pancakes —Mumbai, Maharashtra
- ₹25,000 a month
- Call employer
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Sales Coordinator
MAS INDUSTRIES PVT. LTD. —Turbhe, Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Sales
- Customer service
- Bachelor's degree
Quick apply
IT Resource Coordinator
Universal Education —Chembur, Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Computer Science
- Microsoft Office
- Bachelor's degree
Quick apply
Executive Assistant - Travel and Tour Coordinator
FashionTV India —Santacruz West, Mumbai, Maharashtra
- Full-time
- Master's degree
- Bachelor's degree
- Communication skills
Sales Coordinator
GDS Media —Andheri, Mumbai, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Sales
- Customer service
- Bachelor's degree
Quick apply
Executive Assistant (EA) cum Sales Coordinator
R R GROUP —Mumbai, Maharashtra
- ₹30,000 - ₹35,000 a month
- Email
- In-person
Quick apply
Admin Executive/ Sales Coordinator
Industrial Valves —Malad, Mumbai, Maharashtra
- ₹20,000 - ₹22,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Paid time off
Quick apply
Office Coordinator
Modern Homeopathy Pvt. Ltd —Thane, Maharashtra
- ₹12,000 - ₹14,000 a month
- Full-time
- Data entry
- Front desk
- In-person
- Cell phone reimbursement
Quick apply
Assistant Registrar (Academic Administration)
Narsee Monjee Institute of Management Studies (NMIMS) —Mumbai, Maharashtra
- Microsoft Excel
- Master's degree
- Administrative experience
Sales Coordinator
Wysetek —Mumbai, Maharashtra
- Full-time
- Sales
- Microsoft Office
- Bachelor's degree
Project Co-ordinator & QA
Arham Labs —Mumbai, Maharashtra
- Full-time
- Presentation skills
- Bachelor's degree
- Agile
Office Coordinator
Proficient Peoplecraft Pvt Ltd —Prabhadevi, Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
Assistant Registrar (Academic Administration)
Shri Vile Parle Kelavani Mandal —Mumbai, Maharashtra
- Microsoft Excel
- Master's degree
- Administrative experience
Executive Assistant to CEO
Health And Beyond Foods Pvt Ltd. —Lower Parel, Mumbai, Maharashtra
- ₹25,000 - ₹35,000 a month
- Full-time
- Microsoft Excel
- Customer service
- English
- Health insurance
- Paid time off
Quick apply
21h
General Manager
Geecon Systems —Mira Road, Mumbai, Maharashtra
- ₹25,000 - ₹30,000 a month
- Human resources
- Communication skills

I want to receive the latest job alerts for administrative coordinator in mumbai maharashtra

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near mumbai maharashtra

Human Resources Coordinator jobs in Mumbai, Maharashtra

General Manager jobs in Mira Road, Mumbai, Maharashtra

Franchise Manager jobs in Mumbai, Maharashtra

Assistant Registrar jobs in Mumbai, Maharashtra

Sales Coordinator jobs in Mumbai, Maharashtra

Sales Coordinator jobs in Andheri, Mumbai, Maharashtra

Executive Coordinator jobs in Mumbai, Maharashtra

Operations Associate jobs in Mumbai, Maharashtra

Human Resources jobs in Jaipur, Rajasthan

Human Resources Coordinator jobs in Gurgaon, Haryana

Human Resource Hotel jobs in Mumbai, Maharashtra

Human Resources Coordinator jobs in Khurda, Orissa

Human Resources Manager jobs in Bengaluru, Karnataka

Human Resources Coordinator jobs in Bengaluru, Karnataka

Human Resources Coordinator jobs in Hyderabad, Telangana

Seo Executive jobs in Kolkata, West Bengal

Academic Coordinator, Teacher jobs in Thiruvananthapuram, Kerala

Principal, Director, Academic Coordinator jobs in Coimbatore, Tamil Nadu

Office Coordinator jobs in Bengaluru, Karnataka

Executive Coordinator jobs in Kolkata, West Bengal

Marken - Operations Specialist

UPS -
Mumbai, Maharashtra

Apply Now

Job details

Permanent | Full-time

Qualifications

Inventory management
Procurement
Supply chain
Analysis skills
Bachelor's degree
Continuous improvement
Logistics
Supply Chain Management
Negotiation
Office experience

Full job description

Before you apply to a job, select your language preference from the options available at the top right of this page.

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Position Overview

We are looking for a highly organized, proactive, and process-driven Operation Specialist to lead procurement, inventory control, warehouse coordination, vendor management, compliance, and operational support functions across the organization.

This role is critical in ensuring uninterrupted supply and availability of packaging materials, operational inventory, calibrated equipment, warehouse consumables, and facility-related services while maintaining compliance with quality standards, audit requirements, and operational timelines.

The candidate will manage end-to-end procurement and inventory lifecycle activities including vendor qualification, inventory planning, warehouse coordination, calibration management, import/export coordination, CAPA handling, lease coordination, office administration, and audit support.

The role will directly supervise 6 Warehouse Coordinators and act as a key interface between Operations, Quality, Finance, Clients, Vendors, Service Providers, and Management.

Key Responsibilities

Lead procurement activities for packaging materials, warehouse consumables, office equipment, operational inventory, and facility-related requirements.
Coordinate with Operations and Planning teams to forecast packaging and inventory demand.
Manage vendor sourcing, commercial negotiations, vendor onboarding, and vendor qualification activities.
Manage Annual Maintenance Contracts (AMC) for office equipment, warehouse systems, cold room equipment, and infrastructure.
Oversee inventory planning, receiving, storage, reconciliation and stock movement.
Ensure inventory accuracy and maintain optimal stock levels to avoid operational disruptions.
Supervise and guide 6 Warehouse Coordinators for daily warehouse operations.
Monitor inventory discarding, disposal, recalibration, and replacement activities as per company procedures.
Coordinate calibration activities for warehouse equipment, monitoring devices, and cold room systems.
Manage shipment of inventory/equipment outside India for calibration and coordinate re-import activities.
Maintain calibration schedules, records, certificates, and compliance documentation.
Support Internal Audits, Client Audits, Vendor Audits, and Quality inspections.
Handle audit observations and coordinate CAPA closure activities within timelines.
Manage CAPA related to packaging, inventory discrepancies, calibration deviations, and operational issues.
Coordinate import/export documentation and logistics with freight forwarders and customs agents.
Manage warehouse maintenance activities and infrastructure-related coordination.
Coordinate office and warehouse lease agreements, renewals, and landlord communications.
Oversee day-to-day office administration and facility management activities.
Coordinate office infrastructure requirements including furniture, office equipment, pantry supplies, utilities, and workspace arrangements.
Manage housekeeping, pest control, security, repairs, and administrative vendor coordination.
Drive cost-saving initiatives across procurement, warehouse operations, inventory management, calibration activities, and office administration.
Identify opportunities for process optimization, vendor consolidation, and operational efficiency improvements.
Negotiate competitive pricing and service agreements while maintaining quality and compliance standards.
Monitor inventory utilization trends and implement measures to minimize wastage and excess stock.
Develop reports and tracking mechanisms for procurement savings and operational improvements.
Monitor inventory stored at external warehouse locations and ensure proper traceability, documentation, and stock accountability.
Conduct periodic reviews and audits of external warehouse operations to ensure adherence to company procedures and client requirements.

Required Qualifications

Bachelor’s degree in supply chain management, Logistics, Procurement, Operations, Business Administration, or related field.
5–10 years of relevant experience in procurement, warehouse operations, inventory management, or supply chain functions.
Experience in regulated environments such as healthcare, pharmaceutical, life sciences, cold chain logistics, or compliance-driven operations preferred.
Strong understanding of inventory control systems, vendor management, audit handling, and compliance processes.
Experience handling CAPA, calibration coordination, and import/export activities preferred.
Strong leadership, negotiation, coordination, and analytical skills.

Reporting Structure

Direct Reports: 6 Warehouse Coordinators

Preferred Candidate Profile

Strong ownership mindset with ability to manage multiple operational priorities.
Detail-oriented with excellent documentation and compliance management skills.
Ability to work in fast-paced operational and client-driven environments.
Strong vendor management and stakeholder coordination capabilities.
Hands-on experience in warehouse and inventory operations with continuous improvement orientation.

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Apply Now

Refine Your Search

administrative coordinator jobs in mumbai maharashtra

Marken - Operations Specialist

Support Execution (MD- CEO)

Hiring For HR Coordinator

Executive Assistant to CEO

Executive Assistant to CEO

Franchise Coordinator

Sales Coordinator

IT Resource Coordinator

Executive Assistant - Travel and Tour Coordinator

Sales Coordinator

Executive Assistant (EA) cum Sales Coordinator

Admin Executive/ Sales Coordinator

Office Coordinator

Assistant Registrar (Academic Administration)

Sales Coordinator

Project Co-ordinator & QA

Office Coordinator

Assistant Registrar (Academic Administration)

Executive Assistant to CEO

General Manager

I want to receive the latest job alerts for administrative coordinator in mumbai maharashtra

Explore jobs in more locations

Position Overview

Key Responsibilities

Required Qualifications

Reporting Structure

Preferred Candidate Profile

Jobseeker tools

Employer Tools

Browse

Stay Connected