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Admin Officer

Alkegen -
Pune, Maharashtra

Apply Now

Job details

2 days ago

Qualifications

Facilities management
Microsoft Office
Administrative experience
Human resources
Communication skills
Office experience

Full job description

Job Requirements

Why work for us?

Alkegen brings together two of the world’s leading specialty materials companies to create one new, innovation-driven leader focused on battery technologies, filtration media, and specialty insulation and sealing materials. Through global reach and breakthrough inventions, we’re delivering products that enable the world to breathe easier, live greener, and go further than ever before.

With over 60 manufacturing facilities with a global workforce of over 9,000 of the industry’s most experienced talent, including insulation and filtration experts, Alkegen is uniquely positioned to help customers impact the environment in meaningful ways.

Alkegen offers a range of dynamic career opportunities with globe-spanning reach. From production operators to engineers, technicians to specialists, sales to leadership, we’re always looking for top talent ready to bring their best. Come grow with us!

Key Responsibilities

1. Plant Administration & Facility Management (Primary Responsibility)

Manage and oversee canteen operations, employee transportation, security services, housekeeping, gardening, and other facility management activities.
Ensure smooth functioning of office administration activities including stationery, courier, telephone, AMC coordination, office supplies, and vendor management.
Coordinate facility maintenance activities and ensure timely resolution of infrastructure and workplace-related issues.
Process and monitor vendor invoices, service contracts, and related payments.
Manage visitor management systems, gate control processes, and administrative records.
Coordinate annual health check-ups, employee mediclaim activities, and other welfare-related services.
Ensure availability, upkeep, and efficient utilization of plant facilities to maintain a safe and productive work environment.

2. Safety, Health & Compliance

Support implementation of EHS guidelines and ensure adherence to safety, security, housekeeping, and environmental standards.
Promote safe working practices and support initiatives aimed at achieving zero accidents.
Coordinate safety-related administrative requirements and support internal and external compliance audits.
Maintain records and documentation related to administration, contractor compliance, and statutory requirements.

3. Contract Labour & Apprentice Management

Coordinate deployment of contract labour based on operational requirements.
Monitor contractor attendance, compliance documentation, manpower records, and billing processes.
Ensure adherence to contractor compliance requirements and support contractor audits.
Coordinate induction training and maintain records for contract labour, apprentices, and NAPS trainees.
Monitor attendance and documentation of apprentices and other temporary manpower.

4. Employee Welfare & Engagement

Coordinate employee welfare initiatives, engagement activities, and workplace well-being programs.
Support organization of health camps, awareness sessions, and employee engagement initiatives.
Manage employee identity card issuance and related administrative support.
Maintain records related to long service awards, employee recognition programs, and welfare activities.

5. Administrative Documentation & Reporting

Maintain administrative records, registers, contracts, and documentation.
Prepare periodic administration MIS and reports for management review.
Maintain training records and other administration-related databases.
Support audits by ensuring availability and accuracy of required documentation and records.

6. HR & Industrial Relations Support (Secondary Responsibility)

Support attendance administration and employee data updates in HR systems.
Assist in onboarding, separation documentation, and issuance of employee-related letters.
Provide administrative support for payroll inputs and employee record maintenance.
Coordinate routine employee queries and support implementation of HR policies and procedures.
Support Plant HR Head in employee welfare initiatives, contractor management, statutory compliance, and basic Industrial Relations activities.
Maintain confidentiality and accuracy of employee records and documentation.

Knowledge & Skills Required

Strong administration and facility management experience.
Basic knowledge of HR operations, labour laws, statutory compliance, and Industrial Relations practices.
Understanding of contract labour management and contractor compliance requirements.
Familiarity with plant safety, security, and workplace administration processes.
Strong vendor management, coordination, and stakeholder management skills.
Good communication, problem-solving, and organizational abilities.
Proficiency in MS Office and administrative reporting systems.

If you are interested in being part of a world class Talent function here at Alkegen then we would love to hear from you.

At Alkegen, we strive every day to help people – ALL PEOPLE – breathe easier, live greener and go further than ever before. We believe that diversity and inclusion is central to this mission and to our impact. Our diverse and inclusive culture drives our growth & innovation and we nurture it by actively embracing our differences and using our varied perspectives to solve the complex challenges facing our changing and diverse world.

Employment selection and related decisions are made without regard to sex, race, ethnicity, nation of origin, religion, color, gender identity and expression, age, disability, education, opinions, culture, languages spoken, veteran’s status, or any other protected class.

Apply Now

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Job Requirements

Key Responsibilities

1. Plant Administration & Facility Management (Primary Responsibility)

2. Safety, Health & Compliance

3. Contract Labour & Apprentice Management

4. Employee Welfare & Engagement

5. Administrative Documentation & Reporting

6. HR & Industrial Relations Support (Secondary Responsibility)

Knowledge & Skills Required

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