Assistant manager administration/ sr executive administration Jobs

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Apco Hyundai —Calicut, Kerala
- ₹20,000 - ₹25,000 a month
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- Microsoft Powerpoint
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Office Secretary

Apco Hyundai -
Calicut, Kerala

Quick apply

Job details

Permanent | Full-time
₹20,000 - ₹25,000 a month
1 hour ago

Benefits

Provident Fund

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Bachelor's degree
Business Administration
Secretarial work
Communication skills
Personal assistant experience
Time management

Full job description

Job Purpose

To provide comprehensive administrative, secretarial, and coordination support to the Managing Director, ensuring efficient management of schedules, communications, meetings, and confidential matters.

Key Responsibilities

Manage and maintain the MD's calendar, appointments, meetings, and travel schedules.
Screen, prioritize, and manage incoming calls, emails, and correspondence on behalf of the MD.
Prepare, draft, and review letters, reports, presentations, meeting agendas, and other business documents.
Coordinate internal and external meetings, including scheduling, venue arrangements, and follow-up actions.
Record meeting minutes and track the implementation of action points.
Handle confidential documents and sensitive information with the highest level of discretion.
Coordinate with department heads and branch managers to gather reports and business updates required by the MD.
Monitor and follow up on tasks, projects, and commitments assigned by the MD.
Organize business travel arrangements, accommodation, itineraries, and expense records.
Maintain proper filing systems for physical and electronic documents.
Assist in preparing management reports, MIS reports, and presentations for review meetings.
Act as a communication link between the MD and internal/external stakeholders.
Ensure timely circulation of management directives and follow-up on compliance.
Support the MD in organizing corporate events, meetings, and business visits.
Perform any other administrative or coordination duties assigned by the MD.

Qualification

Bachelor's Degree in Business Administration, Commerce, Management, or related field.
Additional certification in Secretarial Practice or Administration is preferred.

Experience

3–8 years of experience as Office Secretary, Executive Secretary, Personal Assistant, or similar role.
Experience supporting senior management/executives is preferred.

Required Skills

Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
Ability to maintain confidentiality and professionalism.
Strong follow-up and coordination skills.
Ability to multitask and work under pressure.
Good interpersonal and stakeholder management skills.
Attention to detail and accuracy.

Key Competencies

Confidentiality & Integrity
Professionalism
Planning & Organizing
Communication Skills
Decision Support
Relationship Management
Problem Solving
Time Management

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Provident Fund

Work Location: In person

Quick apply

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