JOB DESCRIPTION – Internal and External Immigration Officer
Key Performance Areas
HR Compliance:
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Adhere to and maintain HR processes and procedures
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Recruitment Selection and Onboarding
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Provide the end-to-end recruitment process, including opening and maintenance of staff files
Labour relations:
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Provide consistent and accurate support to HR Dept
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Maintain staff and organizational data accurate and “cleaned” where required
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Attend to all General HR Administration
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Support HR Projects administration
Tasks/Activities:
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Adhere to and maintain HR processes and procedures
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Check that staff movements are captured correctly and in line with the approved organogram
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Provide employees with relevant and valid job descriptions
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Create, implement, and maintain confidential, accurate and updated record keeping and document control of employee information in alignment with legislation (e.g POPIA etc)
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Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
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Provide accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; BBBEE; LRA and BCEA)
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Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation
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Recruitment Selection and Onboarding Provide the end-to-end recruitment process, including opening and maintenance of staff files
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Adhere to the policies and operating procedures for transfers, referrals, and internal/external hiring among others
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Advertise, source, conduct screening of suitably competent candidates including vetting them
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Administer and facilitate the effective completion of relevant paperwork in alignment to recruitment processes/procedures
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Draft Employment offer letters and Contract of employment for staff
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Coordinate a smooth onboarding process for employees
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Facilitate all disciplinary processes as well prepare the portfolio of evidence
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Sit in as HR Representative during formal labour procedures
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Daily consulting
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Provide necessary data required for external and internal reporting.
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Keep track of leave data and compliance and report any anomaly
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Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g recruitment; headcounts; terminations; loans; counselling; leave; overtime etc.)
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Administer regular clean ups on HR Systems to ensure data accuracy and relevance
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Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters
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Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding)
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Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues
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Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured
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Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation)
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Maintain accuracy and confidentiality regarding salaries and payments of staff
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Distribution of payslips and follow ups with payroll for those who have not received.
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Comply with applicable remuneration legislations required for deductions and overtime
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Coordinate compulsory medical insurance membership
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Update and Record employee information regarding staff beneficiary details
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Provide information; guidance and support to employees on the company benefit profile in support to the HRBP
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Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.
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Attend to all General HR Administration
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Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
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Perform regular HR checks to ensure no audit findings in HR administration.
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Assist HRBP with employee wellness initiatives
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Facilitate counselling and drug testing procedures
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Facilitate workshops and site visits with service providers for staff awareness and wellbeing
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Function as a point of contact to all internal walk ins and external stakeholders regarding HR related concerns, queries and processes
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Deliver optimal customer service to internal/external customers
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Provide HRBPs with necessary communication of employees, team leaders, supervisor and managers.
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Share stakeholders feedback with team members to ensure customer service is continuously improved.
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Support HR Projects administration
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Support the HRBP and senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination
Additional Job Requirements
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Accuracy and attention to detail
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Great sense of urgency
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Sufficiently skilled in reporting and use of Excel
Essential Qualifications
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Matric
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Relevant Qualification in Human Resources
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Essential Experience 2-3 Years experience in a Human Resources Environment
Attributes
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Approachable and hospitable
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Presentable at all times
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Excellent attention to detail
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Able to work independently
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Self-motivated
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Ability to work under pressure
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Team player
Email your CV to [email protected]
