Pimpri Pune Maharashtra Senior talent acquisition specialist Jobs – 13 Open Jobs Today

Senior Admin Specialist - Pune
Keywords Studios —Pune, Maharashtra
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
Senior Payroll Specialist
Assent —Pune, Maharashtra
- Full-time
- Hybrid work
- Microsoft Office
- Master's degree
- Human resources
- Paid time off
Senior Manager Strategic Forecasting
MSD —Pune, Maharashtra
- Full-time
- Analysis skills
- Driving
- Travel
Specialist - Corporate Services
Apex Group —Baner, Pune, Maharashtra
- Weekend availability
- Microsoft Excel
- Microsoft Office
- Finance
Principal Sourcing Specialist (Client: Biopharmaceutical| Pune & Hyderabad, Hybrid)
Alexander Mann Solutions —Pune, Maharashtra
- Mentoring
2d
Recruiter
Teamified —Pune, Maharashtra
- Full-time
- Hybrid work
- Bachelor's degree
- Recruiting
- Communication skills
Quick apply
HR Recruiter / Talent Acquisition Specialist
White Stone Global LLP —Camp, Pune, Maharashtra
- ₹25,000 - ₹1,50,000 a month
- Full-time
- Customer service
- English
- Master's degree
- Cell phone reimbursement
Quick apply
Sr. Specialist, Trade Enablement
Apex Group —Baner, Pune, Maharashtra
- Full-time
- Microsoft Excel
- Microsoft Access
- SQL
Content Specialist, Marketing
Assent —Pune, Maharashtra
- Full-time
- Hybrid work
- Writing skills
- English
- Project management
- Paid time off
Senior Accountant- P2P (CMA)
SKF Vertevo —Pune, Maharashtra
- English
- Microsoft Office
- Finance
2d
Manager Emulation
TGW Group —Pune, Maharashtra
- Full-time
- Azure
- Computer Science
- DevOps
Senior Mainframe Systems Programmer – Automation
Ensono —Pune, Maharashtra
- Azure
- English
- Microsoft Office
Senior Accountant- R2R (CMA)
SKF Vertevo —Pune, Maharashtra
- English
- Master's degree
- Business Administration
2d

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Senior Admin Specialist - Pune

Keywords Studios -
Pune, Maharashtra

Quick apply

Job details

Full-time

Qualifications

Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Document management systems
MBA
Communication skills

Full job description

About the Role

We are looking for a seasoned Admin Specialist to anchor our operations in Pune. With a decade of experience, you will be the backbone of our office — ensuring smooth day-to-day administration, supporting leadership, and driving operational efficiency across the organization. The candidate shall be handling the front desk / reception of Helpshift Office, Pune.

Critical Functions

1. Office & Facility Management

Oversee end-to-end office operations including vendor coordination, AMC contracts, housekeeping, and security
Manage facility upkeep, space planning, and infrastructure maintenance across Pune premises
Ensure a safe, functional, and productive work environment at all times
Assist in planning and executing fire drills, emergency evacuation procedures, and crisis response protocols to ensure employee safety and regulatory compliance

2. Executive & Leadership Support

Manage senior leadership calendars, travel itineraries, and board meeting logistics
Handle confidential correspondence and documentation with the highest level of discretion
Coordinate executive visits, client meetings, and offsites end-to-end

3. Procurement & Vendor Management

Source, evaluate, negotiate, and manage vendor relationships for office supplies, travel, events, and IT peripherals
Track budgets, process purchase orders, and ensure timely payments and renewals
Maintain a preferred vendor list and conduct periodic performance reviews

4. Employee Experience & Onboarding Support

Coordinate new hire setup — ID cards, seating, assets, system access, and admin onboarding checklists
Support employee engagement activities, town halls, and internal events
Act as the first point of contact for employee admin queries and facility requests

5. Travel & Accommodation Coordination

Plan and book domestic and international travel — flights, hotels, visa processing, and local transport
Ensure policy compliance and cost optimization across all travel bookings
Maintain travel records and assist employees with reimbursement documentation

6. Compliance & Records Management

Maintain statutory registrations, company licenses, and all official documentation
Ensure timely renewals and liaise with legal, finance, and government bodies as needed
Implement document management systems and maintain audit-ready records

7. Admin Budgeting & Cost Control

Prepare and track the annual admin budget across facilities, travel, and procurement
Analyse spend patterns, identify cost-saving opportunities, and report monthly to the operations head
Benchmark admin costs against industry standards and drive continuous improvement

Requirements

What We're Looking For

5 to 7 years in administration, preferably in an IT product or tech services company
Strong command over vendor negotiations, facility management, and procurement processes
Proficient in MS Office (mandatory) , Google Workspace (preferable)
Excellent communication, stakeholder management, and problem-solving skills
Graduate in any discipline; MBA or PG Diploma in Management preferred
Ability to multitask, prioritize independently, and operate with minimal supervision
High attention to detail and a proactive, ownership-driven mindset

Benefits

Daily Free Meals - onsite

Worker's insurance
Paid Time Offs
Other employee benefits to be discussed by our Talent Acquisition team in India.

Helpshift embraces diversity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, religion, national origin, citizenship, marital status, veteran status, or disability status.

Privacy Notice

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice.

Role Information: EN

Studio: Helpshift

Location: Asia Pacific, India, Pune

Area of Work: Player Engagement

Service: Engage

Employment Type: Full Time, Permanent

Working Pattern: In Office

Quick apply

Refine Your Search

senior talent acquisition specialist jobs in pimpri pune maharashtra

Senior Admin Specialist - Pune

Senior Payroll Specialist

Senior Manager Strategic Forecasting

Specialist - Corporate Services

Principal Sourcing Specialist (Client: Biopharmaceutical| Pune & Hyderabad, Hybrid)

Recruiter

HR Recruiter / Talent Acquisition Specialist

Sr. Specialist, Trade Enablement

Content Specialist, Marketing

Senior Accountant- P2P (CMA)

Manager Emulation

Senior Mainframe Systems Programmer – Automation

Senior Accountant- R2R (CMA)

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