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HR Payroll and Benefits specialist (US)

Atlas engineering and inspection services pvt ltd
Remote

Quick apply

Job details

Full-time
₹12,00,000 - ₹15,00,000 a year
4 days ago

Benefits

Health insurance
Paid time off
Life insurance

Qualifications

Benefits administration
Microsoft Excel
ADP
Project management
Quality assurance
Bachelor's degree
Payroll
HRIS
Human Resources
Accounting

Full job description

ABOUT THE ORGANIZATION

About ATLAS ENGINEERING & INSPECTION SERVICES, PVT. LTD.

Atlas Engineering & Inspection Services Pvt Ltd is a premier provider of global administrative and management support services tailored for the construction industry. Our expertise spans project management, quality assurance, regulatory compliance, and engineering support, ensuring that construction projects are executed efficiently and meet the highest standards. With a commitment to excellence and innovation, Atlas Engineering & Inspection Services Pvt Ltd partners with clients worldwide to streamline operations, enhance project delivery and mitigate risks. Our experienced professionals bring a wealth of knowledge and industry insight, making us a trusted ally in the successful completion of complex construction projects. We are dedicated to delivering solutions that drive growth, sustainability, and long-term value in the ever-evolving construction landscape.

AEIS LLC is our premier client based in the NY Metropolitan Area.

About AEIS LLC

AEIS is a leader in testing, inspection, and certification of infrastructure projects in the NY metropolitan area. Our mission, "To Help Build a Safer Infrastructure," drives every initiative and inspires our dedicated team. We are committed to fostering a diverse and inclusive workplace, believing firmly that our employees are our most valuable asset. We invite you to explore a career with AEIS and join our community of talented professionals. Discover more about who we are at www.aeis.com.

PURPOSE OF THE POSITION

The HR Payroll & Benefits Specialist (US) is a hands-on, execution-focused role responsible for accurate and timely processing of U.S. payroll, payroll-linked reporting, and day-to-day benefits administration.

This role is designed for a highly detail-oriented professional who excels at process execution, data accuracy, and follow-through, with the opportunity to grow into broader ownership over time based on performance.

ROLE SCOPE & EXPECTATION

This is an execution-heavy individual contributor role
Success is measured by accuracy, timeliness, and compliance
Strategic design and independent decision-making will evolve gradually with experience
Work is performed under defined policies, SOPs, and supervisory oversight

KEY RESPONSIBILITIES1. U.S. Payroll Execution & Validation

Support and execute bi-weekly U.S. payroll processing in coordination with Finance and the payroll provider.
Review and validate, on a weekly and bi-weekly basis:
Employee timesheets
Attendance / sign-in records
Expense submissions linked to payroll
Identify discrepancies and coordinate corrections with supervisors and project teams before payroll cut-off.
Ensure payroll data accuracy related to:
Hours worked
Overtime
PTO, holidays, and approved leave
Maintain payroll checklists and documentation for audit readiness.

2. Payroll-Linked Reporting (Projects & Clients)

Prepare monthly project-specific payroll reports using predefined templates.
Accurately allocate labor costs by:
Project
Cost center
Client (where applicable)
Share finalized reports with:
Internal Accounts / Finance teams
Client representatives, as instructed
Support reconciliations and follow-ups related to labor cost reporting.

3. Benefits Administration (US)

Administer day-to-day U.S. employee benefits, including:
Medical, dental, vision
Life and disability insurance
Retirement / 401(k), where applicable
Process:
New hire enrollments
Terminations
Qualifying life event changes
Ensure timely and accurate communication of enrollment changes to third-party benefit providers.
Respond to employee queries related to benefits enrollment, deductions, and coverage.

4. HRIS & Payroll System Updates

Maintain accurate employee data in the HRIS / payroll system, including:
Personal details
Job and compensation changes
Project and cost center mappings
Ensure payroll-related system entries align with approved documentation.
Escalate system issues or data inconsistencies to HR / Finance leadership.

5. Compliance Support & Documentation

Support compliance with U.S. labor and benefits regulations, including:
FLSA
ACA
ERISA
COBRA
HIPAA
Assist with audits, filings, and data requests (e.g., payroll audits, benefits audits).
Maintain organized records to support internal and external reviews.

6. Coordination & Communication

Work closely with:
Finance & Accounting
HR leadership
Project teams
Payroll and benefits vendors
Escalate risks, errors, or delays promptly.
Maintain confidentiality and discretion in handling sensitive employee data.

KEY ACCOUNTABILITIES

Accurate and on-time payroll execution
Clean, auditable payroll and benefits records
Timely payroll and project reporting
Compliance with defined policies and regulations
Responsive employee support for payroll and benefits matters

MAJOR ROUTINE TASKS (TOP 7)

Review timesheets, attendance, and expenses
Prepare payroll inputs and validation reports
Process benefits enrollments and changes
Update HRIS and payroll systems
Generate monthly project payroll reports
Respond to employee payroll and benefits queries
Maintain compliance documentation and checklists

QUALIFICATIONS & EXPERIENCE

Bachelor’s degree in Human Resources, Accounting, Finance, or Business Administration
3–6 years of hands-on experience in U.S. payroll and/or benefits administration
Working knowledge of U.S. payroll and labor regulations
Must have hands on experience using payroll / HRIS platforms ADP, and Paychex.
Strong proficiency in Excel / Google Sheets

Demonstrated attention to detail and data accuracy

Pay: ₹1,200,000.00 - ₹1,500,000.00 per year

Work Location: Remote

Quick apply

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