Mumbai Maharashtra Senior secretary Jobs – 78 Open Jobs Today

Executive Secretary
Anglo-Eastern Ship Management —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Senior Manager/ AGM- Legal
Bridge Et Al. —Mumbai, Maharashtra
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant to Managing Director
Roswalt Buildcon Pvt Ltd —Oshiwara, Mumbai, Maharashtra
- ₹8,00,000 - ₹10,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Personal Assistant to Managing Director
Thema Corporate Services Llp —Kanjurmarg, Mumbai, Maharashtra
- ₹25,000 - ₹45,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Senior Associate, Specialist, Credit Documentation, Risk Management Group
DBS Bank —Mumbai, Maharashtra
- Full-time
- Finance
- Master's degree
- Bachelor's degree
Executive Secretary to CEO
Shree Pragati Foundations Hira Mongi Navneet Hospital —Mulund West, Mumbai, Maharashtra
- From ₹25,000 a month
- Full-time
- Medicine
- Administrative experience
- Organisational skills
Quick apply
Company Secretary
Employe Hub —Mumbai District, Maharashtra
- ₹4,00,000.96 - ₹9,00,000.23 a year
- Full-time
- English
- Microsoft Office
- Master's degree
Quick apply
12d
Associate Compliance
Artha Venture Fund —Lower Parel, Mumbai, Maharashtra
- ₹18,00,000 - ₹21,00,000 a year
- Communication skills
Senior Analyst | Cosec and Legal
Citco —Mumbai, Maharashtra
- Full-time
- English
- Communication skills
Sr. Counsel – Special Law
Siemens —Mumbai, Maharashtra
- Full-time
- Bachelor's degree
- AI
- Communication skills
Personal and Company Secretry
Lasa Consultants & Organisation —Mumbai, Maharashtra
- ₹50,000 - ₹2,00,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- English
- Health insurance
- Cell phone reimbursement
Quick apply
4d
Executive Assistant to CEO
PMAM IT Services —Marol Naka, Mumbai, Maharashtra
- ₹2,53,793.45 - ₹8,00,000.00 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
12d
Secretary to CEO & MD / Trustee Office
Shree Pragati Foundations Hira Mongi Navneet Hospital —Mulund West, Mumbai, Maharashtra
- From ₹25,000 a month
- Full-time
- Medicine
- Customer service
- Administrative experience
Quick apply
AM - Company Secretary
CleanMax —Churchgate, Mumbai, Maharashtra
- Full-time
- Microsoft Office
- Organisational skills
Executive Assistant to Director
Risen —Andheri, Mumbai, Maharashtra
- Up to ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
General Secretary
Crypto Mize —Dive, Maharashtra
- Full-time
- Microsoft Powerpoint
- System design
- Microsoft Office
3d
Senior Analyst | Legal and Compiance
Citco —Mumbai, Maharashtra
- Full-time
- English
- Communication skills
Assistant Professor - MPSTME ( MBA - Tech Finance )(Mumbai Campus)
Shri Vile Parle Kelavani Mandal —Mumbai, Maharashtra
- Full-time
- Doctoral degree
- Research
- Finance
Personal Assistant to CEO
Thema Corporate Services —Kanjurmarg, Mumbai, Maharashtra
- ₹30,000 - ₹45,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Semi Qualified Company Secretary
New Berry Capitals Private Limited —Mumbai District, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Office
- Master's degree
- Organisational skills
Quick apply

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Executive Secretary

Anglo-Eastern Ship Management -
Mumbai, Maharashtra

Quick apply

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Expense management
Microsoft Office
Project management
Records management
Bachelor's degree
Calendar management
Business Administration
Secretarial work
Communication skills
Personal assistant experience

Full job description

Calendar Management 10%

o Manage the MD's calendar end-to-end, including scheduling, prioritizing, and resolving conflicts across internal and external meetings.

o Anticipate scheduling needs and proactively flag clashes or preparation time required ahead of key meetings.

Travel and Logistics 10%

o Coordinate all domestic and international travel arrangements, including flights, visas, hotels, and ground transportation.

o Prepare detailed travel itineraries and ensure timely communication of logistics to the MD and relevant stakeholders.

o Submit and track travel and business expenses through Concur, ensuring accuracy and timely reimbursement.

Communication and Correspondence 10%

o Draft, proofread, and manage correspondence on behalf of the MD, including emails, letters, and internal communications.

o Screen and prioritize incoming communication, ensuring timely response or escalation as appropriate.

o Issue personal letters, memos, and formal authorization letters (LOI/LOA) on behalf of the MD's office, and maintain corresponding records in the system.

Project Management 5%

o Support the MD's office in tracking key organizational projects and initiatives, ensuring deadlines and deliverables are monitored.

o Coordinate with relevant stakeholders to gather updates and consolidate status reports for the MD.

Coordination for Events — Conferences and Seminars 5%

o Coordinate logistics for conferences, seminars, and other events involving the MD, including venue, scheduling, and stakeholder invites.

o Liaise with internal and external stakeholders to ensure smooth event execution.

Reports and MIS 8%

o Prepare and maintain periodic reports and MIS trackers for the MD's office as required.

o Consolidate data from various departments into structured summaries for the MD's review.

o Maintain incident and recognition records (Negative Incident Reports, positive remarks) in the system.

CBA Renewal Management, Vessel Data & Union Coordination 12%

o Support coordination and tracking of Collective Bargaining Agreement (CBA) renewal timelines and documentation on behalf of the MD's office.

o Maintain records of CBA-related correspondence and renewal status.

o Support maintenance of vessel and CBA data (Business Unit, Shipowner, Flag, complement, wages applicability) and coordinate with Unions on vessel-related matters, with training provided.

Crew & Vessel Operations Support 15%

o Support monitoring of Operations Pool load distribution and quality checks on seafarer terminations, under guidance, including review of associated monetary impact (G/H usage).

o Maintain periodic operational data (NRE status, NT, PR, early relief, policy violations, BMI exceptions) as trained.

Marketing and Advertising — Sponsorship Events Coordination 3%

o Coordinate logistical and administrative aspects of sponsorship events on behalf of the MD's office.

Long Term Service & Loyalty Recognition Awards Management 7%

o Coordinate administration of the Long Term Service Award program, including tracking eligibility, records, and event logistics.

o Maintain the loyalty awards listing and manage recognition items (watches, travel vouchers) within the approved value range of $300–$400 per award.

Files and Document Management — Online and Offline 5%

o Maintain organized, confidential filing systems for the MD's office, both physical and digital.

MOM and Meeting Coordination 5%

o Coordinate meeting logistics, prepare agendas, and document minutes of meetings (MOM) for key MD meetings; track follow-up actions.

Seafarer Welfare Coordination 5%

o Support coordination of Humanitarian Aid arrangements for seafarers on behalf of the MD's office, with guidance provided.

Requirements

KEY SKILLS AND CAPABILITIES

Technical skills

Advanced proficiency in MS Office (Outlook, Excel, Word, PowerPoint) and calendar management tools.
Working knowledge of expense management systems (e.g., Concur).
Strong document and records management skills, both digital and physical.
Ability to prepare structured reports and MIS trackers.

Professional skills

Excellent written and verbal communication skills.
High level of discretion, confidentiality, and professional judgment.
Strong stakeholder management and coordination skills across all levels of the organization.
Ability to multitask, prioritize, and manage competing deadlines independently.

PROFESSIONAL EXPERIENCE AND EDUCATION

Education

Bachelor's Degree in Business Administration, Management, or related discipline.

Experience

At least 8–10 years of experience as an Executive Assistant/Secretary, preferably supporting senior leadership.

Benefits

About Anglo-Eastern

Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500 additional ships under crew management, and has overseen more than 1,000 newbuildings and conversions through its newbuilding supervision and project management divisions.

Headquartered in Hong Kong, Anglo-Eastern operates through a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over 39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.

Why join Anglo-Eastern?

Join a globally respected company with a strong maritime heritage of over 50 years
Work in an environment anchored in integrity, trust, and long-term relationships
Access continuous learning and structured career development across a truly global network
Be part of a team committed to delivering excellence and shaping a better maritime future

Join us today!

Quick apply

Refine Your Search

senior secretary jobs in mumbai maharashtra

Executive Secretary

Senior Manager/ AGM- Legal

Executive Assistant to Managing Director

Personal Assistant to Managing Director

Senior Associate, Specialist, Credit Documentation, Risk Management Group

Executive Secretary to CEO

Company Secretary

Associate Compliance

Senior Analyst | Cosec and Legal

Sr. Counsel – Special Law

Personal and Company Secretry

Executive Assistant to CEO

Secretary to CEO & MD / Trustee Office

AM - Company Secretary

Executive Assistant to Director

General Secretary

Senior Analyst | Legal and Compiance

Assistant Professor - MPSTME ( MBA - Tech Finance )(Mumbai Campus)

Personal Assistant to CEO

Semi Qualified Company Secretary

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