Esplanade Kolkata West Bengal Assistant/office manager Jobs – 74 Open Jobs Today

Assistant Manager - Administration
Medhavi Skills University —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
3d
Gym Instructor
Kolkata Ventures —Ballygunge Place, Kolkata, West Bengal
- ₹20,000 - ₹25,000 a month
- Full-time
- Medicine
- In-person
Quick apply
8d
Assistant Manager QA/QC
PS Group —Kolkata, West Bengal
- ₹45,000 - ₹60,000 a month
- Full-time
- Civil engineering
- Bachelor's degree
- Quality control
Quick apply
Assistant Manager Guest Relation - Event Operations
Hyatt Regency Kolkata —Kolkata, West Bengal
- Full-time
- Hospitality
- Guest services
- Communication skills
MANAGER
SPML Infra —Kolkata, West Bengal
- ₹10,00,000 - ₹16,00,000 a year
- Doctoral degree
- Computer Science
- Engineering
Assistant Manager Accounts
WEBSTEP Technologies —Unknown, West Bengal
- Email
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
Assistant Manager (Purchase)
Swach Environment —Salt Lake, Kolkata, West Bengal
- Full-time
- Master's degree
- Analysis skills
- Bachelor's degree
Assistant City Manager (Telesales)
Kolkata Ventures —Ballygunge Place, Kolkata, West Bengal
- ₹20,000 - ₹45,000 a month
- Full-time
- CRM software
- Microsoft Excel
- Sales
- Paid sick time
Quick apply
Assistant Manager – Business Support
CRY - Child Rights and You —Kolkata, West Bengal
- Microsoft Word
- Microsoft Excel
- English
Assistant Cost Manager
JLL —Kolkata, West Bengal
- Management
- English
- Research
- Health insurance
10d
Assistant Manager (Value Creation)
Grant Thornton INDUS —Kolkata, West Bengal
- Microsoft Powerpoint
- Microsoft Excel
- Research
Merchandiser- Tshirt
World Vision Vivaan Pvt Ltd —Kolkata, West Bengal
- ₹50,000 - ₹70,000 a month
- Full-time
- Microsoft Excel
- Merchandising
- Bachelor's degree
Quick apply
8d
AGM Corporate Projects
DS Group —Kolkata, West Bengal
- Full-time
- Management
- Microsoft Office
- Analysis skills
4d
Personal Assistant to Managing Director
GOURIKA INDIA LIMITED —Kolkata, West Bengal
- ₹15,000 - ₹20,000 a month
- Full-time
- English
- Microsoft Office
- Administrative experience
Quick apply
Executive Assistant/Office Manager
Novesta —Kolkata, West Bengal
- ₹8,000 - ₹12,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
Assistant Manager - Talent Acquisition
A One Advisory —Kolkata, West Bengal
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
Executive assistant
BONNTONN GOURMET GIFT STUDIO —Kolkata, West Bengal
- Up to ₹25,000 a month
- Full-time
- English
- Administrative experience
- In-person
- Cell phone reimbursement
Quick apply
Assistant Manager – Indirect Tax
l'Oréal —Kolkata, West Bengal
- Full-time
- Microsoft Office
- Master's degree
- Travel
Quick apply
Human Resources Assistant
Refer My College —Kolkata, West Bengal
- ₹10,000 - ₹20,000 a month
- Full-time
- Human resources
- In-person
- Time management
Quick apply
Assistant Sales Manager
Tea Triangle Private Limited —Kolkata, West Bengal
- ₹15,000 - ₹20,000 a month
- Full-time
- Sales
- Customer service
- Business development
Quick apply
10d

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Assistant Manager - Administration

Medhavi Skills University
Kolkata, West Bengal

Quick apply

Job details

Full-time
₹30,000 - ₹40,000 a month
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Vendor management
Procurement
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Office management
MBA
Communication skills
Negotiation
Office experience

Full job description

We are looking for an organized, proactive, and detail-oriented Assistant Manager – Administration to manage day-to-day administrative and facility operations. The role will be responsible for ensuring smooth office functioning, coordinating with vendors and service providers, managing facilities, and supporting employees and management with administrative requirements.

Key Responsibilities

1. Office & Facility Management

Manage day-to-day office administration and ensure smooth functioning of the workplace.
Monitor housekeeping, security, pantry, maintenance, and other facility services.
Ensure proper upkeep, cleanliness, safety, and hygiene of office premises.
Coordinate office seating, workstations, meeting rooms, and other facilities.
Handle office repairs, maintenance, and service requirements.

2. Vendor Management

Coordinate with vendors and service providers for office-related requirements.
Obtain quotations, negotiate rates, and support vendor selection.
Monitor vendor performance and ensure timely delivery of services.
Maintain vendor records, contracts, and service agreements.
Verify vendor invoices and coordinate for timely processing of payments.

3. Procurement & Inventory

Manage procurement of office stationery, pantry supplies, housekeeping materials, and other administrative items.
Maintain inventory and stock records.
Monitor consumption and ensure timely replenishment.
Coordinate with vendors for purchase orders and deliveries.
Maintain proper documentation for purchases and assets.

4. Employee Support

Handle employee administrative queries and provide timely support.
Coordinate employee onboarding requirements such as seating, access cards, stationery, and other facilities.
Support employee engagement activities and internal events.
Coordinate travel, accommodation, transportation, and other administrative arrangements when required.

5. Documentation & Compliance

Maintain administrative records, contracts, licenses, bills, and other documentation.
Ensure compliance with company policies and applicable statutory requirements related to administration and facilities.
Maintain records for security, fire safety, AMC, insurance, and other facility-related requirements.
Prepare regular administrative reports and MIS.

6. Travel & Event Coordination

Coordinate domestic and international travel arrangements for employees and management, when required.
Arrange transportation, accommodation, meetings, conferences, and corporate events.
Support management meetings, town halls, employee events, and other company activities.

7. Budget & Cost Control

Assist in preparing and monitoring the administration budget.
Track administrative expenses and identify opportunities for cost optimization.
Ensure expenses are within approved budgets and company policies.

8. Team Coordination

Supervise and coordinate with housekeeping, security, office support staff, and other administrative personnel.
Allocate responsibilities and monitor service quality.
Address operational issues and ensure timely resolution.

Required Skills

Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Good vendor negotiation and coordination skills.
Strong problem-solving and decision-making abilities.
Good knowledge of MS Office, especially Excel, Word, and PowerPoint.
Ability to manage multiple priorities and work under deadlines.
Strong attention to detail and documentation skills.
Professional attitude and ability to interact confidently with employees, vendors, and senior management.

Qualification

Graduate degree in any discipline.
MBA/PG Diploma in HR, Administration, Facilities Management, or a related field will be an advantage.

Experience

4–7 years of experience in administration, facilities, office management, or a related function.
Experience in vendor management, procurement, facility operations, and employee support preferred.

Key Competencies

Administration & Facility Management
Vendor Management
Procurement & Inventory Management
Budget Management
Event & Travel Coordination
Team Management
Communication & Stakeholder Management
Problem Solving
Planning & Organization

Key Performance Indicators (KPIs)

Smooth and uninterrupted office operations.
Vendor performance and service quality.
Timely procurement and invoice processing.
Inventory accuracy and cost control.
Employee satisfaction with administrative services.
Compliance with safety and administrative policies.
Effective management of administrative budgets and expenses.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

assistant/office manager jobs in esplanade kolkata west bengal

Assistant Manager - Administration

Gym Instructor

Assistant Manager QA/QC

Assistant Manager Guest Relation - Event Operations

MANAGER

Assistant Manager Accounts

Assistant Manager (Purchase)

Assistant City Manager (Telesales)

Assistant Manager – Business Support

Assistant Cost Manager

Assistant Manager (Value Creation)

Merchandiser- Tshirt

AGM Corporate Projects

Personal Assistant to Managing Director

Executive Assistant/Office Manager

Assistant Manager - Talent Acquisition

Executive assistant

Assistant Manager – Indirect Tax

Human Resources Assistant

Assistant Sales Manager

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