India Administrative assistant & field coordinator Jobs – 56 Open Jobs Today

Personal Assistant
Skinmatics LLP —Kalyananagar, Bengaluru, Karnataka
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
Executive Assistant
UGI - United Group Of Initiatives,Kadavanthra —Kadavanthara, Kochi, Kerala
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
Quick apply
Executive Assistant to CEO
JHS Associates LLP —Marol, Mumbai, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
HR Executive
SRI RANGA DEPARTMENT STORES —Dharmapuri, Tamil Nadu
- ₹10,000 - ₹14,000 a month
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
Quick apply
Assistant HR and Admin
Cheenta Academy Private Limited —Kolkata, West Bengal
- ₹24,000 - ₹28,000 a month
- Weekend availability
- English
- Bachelor's degree
- Human resources
- Health insurance
- Paid sick time
Quick apply
23h
Assistant Coordinator
Shaping Careers Education Society —Panchkula, Haryana
- ₹14,000 - ₹17,000 a month
- Email
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Preschool coordinator
IKidz Education —Baner, Pune, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Master's degree
- Administrative experience
- Bachelor's degree
Quick apply
4d
Personal Assistant to CEO
Shivansh Logistics Private Limited —Noida, Uttar Pradesh
- ₹12,152.77 - ₹45,089.61 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
4d
Personal Assistant to M.D
Ashly Furnishing Company Pvt. Ltd —Muvattupuzha, Kerala
- ₹10,291.75 - ₹43,716.57 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Project Specialist
Schlumberger —Gurugram, Haryana
- Finance
- Master's degree
- Bachelor's degree
Events Planning Manager
Hyatt Regency Kolkata —Kolkata, West Bengal
- Full-time
- Administrative experience
- Bachelor's degree
- Diploma
Administration Assistant (Interior Designing)
Lets Recruit India —Kolkata, West Bengal
- ₹10,000 - ₹20,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Paid time off
- Paid sick time
Quick apply
Laboratory Assistant & Admin (IGCSE/IB School)
Goldcrest International, Vashi —Vashi, Navi Mumbai, Maharashtra
- Full-time
- Inventory control
- Inventory management
- Laboratory experience
Quick apply
8d
School Counselor
Kodaikanal International School —Kodaikanal, Tamil Nadu
- Weekend availability
- Organisational skills
- Diploma
- Communication skills
Assistant Manager – Admin Operations
Medhavi —India
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
Quick apply

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Personal Assistant

Skinmatics LLP
Kalyananagar, Bengaluru, Karnataka

Quick apply

Job details

Full-time
₹25,000 - ₹30,000 a month
10 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Bachelor's degree
Business Administration
Communication skills
Personal assistant experience
Time management

Full job description

Job Summary

We are seeking a highly organized, proactive, and professional Personal Assistant to support the Founder & Chief Dermatologist of Skinmatics Clinics. The role requires managing the founder's daily schedule, coordinating clinical and administrative activities, accompanying the doctor to all four clinic branches across Bangalore, and ensuring seamless communication between the founder and the clinic teams.

The ideal candidate should possess excellent organizational, communication, and multitasking skills while maintaining the highest level of professionalism and confidentiality.

Key ResponsibilitiesExecutive & Calendar Management

Manage the founder's daily calendar, appointments, meetings, and travel schedule.
Coordinate consultations, procedures, surgeries, and follow-up appointments.
Prioritize appointments based on urgency and business requirements.
Schedule internal meetings with managers, doctors, and department heads.

Clinic Coordination

Accompany the founder during visits to all four Skinmatics Clinic branches in Bangalore.
Coordinate with branch managers to ensure the founder's schedule is well planned.
Ensure all required reports, patient files, and documents are available before each visit.
Follow up on action items discussed during branch visits.

Administrative Support

Prepare daily, weekly, and monthly reports.
Maintain records of meetings, MOMs (Minutes of Meeting), and follow-up tasks.
Handle confidential documents and correspondence.
Draft emails, presentations, letters, and official communications.

Operational Coordination

Coordinate between departments including HR, Operations, Marketing, Finance, and Clinical teams.
Track completion of assigned tasks and ensure timely follow-ups.
Monitor ongoing projects and escalate delays when necessary.
Support the founder in operational planning and execution.

Patient & Clinical Coordination

Assist in planning VIP patient appointments and procedures.
Coordinate procedure schedules with therapists and branch teams.
Ensure smooth patient flow during the founder's clinic visits.
Maintain confidentiality of patient information.

Vendor & External Coordination

Coordinate with pharmaceutical companies, medical representatives, vendors, and external consultants.
Schedule meetings with business associates and partners.
Assist in organizing events, workshops, and professional meetings.

Travel & Event Management

Plan the founder's travel itinerary within Bangalore for branch visits.
Coordinate logistics for conferences, CMEs, workshops, and business meetings.
Ensure all travel and event arrangements are organized in advance.

Documentation & Reporting

Maintain daily task trackers and pending work lists.
Prepare business performance summaries and operational reports.
Collect data from all branches and present concise reports to the founder.
Ensure documentation is updated and filed systematically.

Required Skills

Excellent communication and interpersonal skills.
Strong organizational and time management abilities.
Ability to multitask in a fast-paced environment.
High level of discretion and confidentiality.
Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
Strong follow-up and coordination skills.
Professional appearance and positive attitude.
Ability to travel frequently across Bangalore.

Qualifications

Bachelor's degree in Business Administration, Healthcare Management, Life Sciences, or a related field.
2–5 years of experience as a Personal Assistant, Executive Assistant, or Executive Coordinator, preferably in the healthcare or clinical sector.

Preferred Qualities

Proactive and solution-oriented mindset.
Ability to work independently with minimal supervision.
Strong decision-making and problem-solving skills.
Excellent attention to detail.
Ability to handle multiple priorities while maintaining accuracy.
Flexible to work beyond regular hours when required.

Key Performance Indicators (KPIs)

Effective management of the founder's schedule with minimal conflicts.
Timely completion of assigned follow-ups and action items.
Smooth coordination across all clinic branches.
Accuracy and timeliness of reports and documentation.
Efficient communication between the founder and all departments.
Successful planning and execution of branch visits, meetings, and events.
High level of professionalism, confidentiality, and organizational efficiency.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

administrative assistant & field coordinator jobs in india

Personal Assistant

Executive Assistant

Executive Assistant to CEO

HR Executive

Assistant HR and Admin

Assistant Coordinator

Preschool coordinator

Personal Assistant to CEO

Personal Assistant to M.D

Project Specialist

Events Planning Manager

Administration Assistant (Interior Designing)

Laboratory Assistant & Admin (IGCSE/IB School)

School Counselor

Assistant Manager – Admin Operations

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