Malabar Hill Mumbai Maharashtra Executive assistant to ceo Jobs – 50 Open Jobs Today

Executive Assistant / Customer Relations / Office Manager
AP Designs —Mumbai, Maharashtra
- ₹12,000 - ₹25,000 a month
- Full-time
- Project management
- In-person
- Communication skills
Quick apply
Executive Assistant
InfoWryt Solutions LLP —Mumbai, Maharashtra
- ₹40,000 - ₹50,000 a month
- Full-time
- Administrative experience
- Bachelor's degree
- Organisational skills
Quick apply
11h
Executive Assistant
Aditi Tracking Support —Mumbai, Maharashtra
- Call employer
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Adya Services —Mumbai, Maharashtra
- ₹3,00,000 - ₹5,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
EA to Director
Humaniquee —Mumbai, Maharashtra
- ₹64,733.56 - ₹80,072.59 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Supply Chain Dy. Managers
Africure Pharmaceuticals —Mumbai, Maharashtra
- Master's degree
- Bachelor's degree
- MBA
Talent Acquisition & Executive Assistant
ANTON GLOBAL PHARMACEUTICALS PRIVATE LIMITED —Andheri, Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Medicine
- English
- Bachelor's degree
Quick apply
6d
Executive Assistant
BoxMySpace —Mumbai, Maharashtra
- Full-time
- Microsoft Word
- Microsoft Excel
- Accounting
Executive Assistant and Admin
Ivory Rose - Fine Jewellery —Andheri East, Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Paid sick time
Quick apply
Personal Assistant
Vedic Neutrino Supramacy —Mumbai, Maharashtra
- ₹20,000 - ₹50,000 a month
- Full-time
- Project management
- Bachelor's degree
- Organisational skills
- Cell phone reimbursement
- Food provided
Quick apply

Other jobs to consider

Find your next job by exploring related positions.

Executive Assistant
Vedanta Foundation —Fort, Mumbai, Maharashtra
Handle sensitive business and personal information. Manage office supplies or executive requirements. Act as liaison between executive and stakeholders.
₹25,000 - ₹30,000 a month
Quick apply
1d
Admin cum Personal Assistant to Directors
Estaa Gems Private Limited —Fort, Mumbai, Maharashtra
Previous experience as an executive assistant or similar role. Manage executives' calendars, scheduling meetings and appointments.
₹30,000 - ₹50,000 a month
Quick apply

I want to receive the latest job alerts for executive assistant to ceo in malabar hill mumbai maharashtra

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant to ceo jobs near malabar hill mumbai maharashtra

Executive Assistant jobs in Mumbai, Maharashtra

Executive Assistant Office Manager jobs in Mumbai, Maharashtra

Executive Director jobs in Mumbai, Maharashtra

Supply Chain Manager jobs in Mumbai, Maharashtra

Personal Assistant jobs in Mumbai, Maharashtra

Recruiter jobs in Andheri, Mumbai, Maharashtra

Executive Assistant jobs in Andheri East, Mumbai, Maharashtra

Assistant Professor, Life Sciences jobs in Delhi, Delhi

Collection Executive jobs in Kolkata, West Bengal

Executive Assistant jobs in Mulund, Mumbai, Maharashtra

Executive Assistant jobs in Bangalore City, Bengaluru, Karnataka

Executive, Accounts jobs in Asansol, West Bengal

Executive Assistant jobs in Palda, Indore, Madhya Pradesh

Executive Assistant jobs in Vikhroli, Mumbai, Maharashtra

Guest Faculty, Polytechnic, Assistant Professor jobs in Uttarakhand

Executive Assistant jobs in Gurugram, Haryana

Llm, Assistant Professor In Law jobs in West Bengal

Executive Assistant jobs in Tardeo, Mumbai, Maharashtra

Assistant, Nursing jobs in Hubli, Karnataka

Executive Assistant jobs in Delhi

Executive Assistant / Customer Relations / Office Manager

AP Designs -
Mumbai, Maharashtra

Quick apply

Job details

Permanent | Full-time
₹12,000 - ₹25,000 a month

Qualifications

Project management
Project management software
GST
Communication skills

Full job description

In an exhibition stall design company, an Executive Assistant (EA) is much more than someone who manages a calendar. They become the CEO's force multiplier, ensuring projects move faster, clients receive timely communication, and the founder spends time on growth rather than coordination.

For a company like AP Designs, where every project involves design, fabrication, logistics, client approvals, and deadlines, the EA acts as the central coordination point.

Primary Objective

Increase the founder's effectiveness by handling coordination, follow-ups, communication, and operations.

1. Executive SupportCalendar Management

Schedule client meetings
Coordinate design presentations
Block focus time
Plan travel for exhibitions
Schedule BNI meetings and networking events

Email Management

Prioritize important emails
Draft responses
Archive completed conversations
Follow up on unanswered emails

Daily Planning

Every morning prepare:

Today's meetings
Pending approvals
High-priority projects
Client follow-ups
Payments due
Team bottlenecks

2. Sales Coordination

Before the meeting:

Collect client requirements
Create client folder
Arrange previous references
Ensure presentation is ready
Send meeting reminders

After meeting:

Send MOM (Minutes of Meeting)
Assign action items
Follow up for drawings
Track quotation status
Track probability of closure

Maintain CRM containing:

Leads
Proposal value
Closing stage
Expected closure date
Follow-up schedule

3. Project Coordination

Once project is confirmed:

Maintain a checklist for every stall.

Example:

✔ Advance received

✔ Design brief complete

✔ Site dimensions received

✔ Design started

✔ Client approval

✔ Working drawings

✔ Production started

✔ Material procurement

✔ Printing

✔ Dispatch

✔ Installation

✔ Handover

✔ Photos received

The EA ensures nothing is forgotten.

4. Client Communication

The EA becomes the first point of contact.

Examples:

Confirm meetings
Send quotations
Collect approvals
Share invoices
Update project status
Collect feedback
Send thank-you messages

Clients should never wonder:

"What's happening with my project?"5. Vendor Coordination

Coordinate with:

Fabrication vendors
Printers
Electricians
Carpenters
AV suppliers
Freight companies
Exhibition organizers

Track:

Purchase Orders
Delivery dates
Material status
Vendor payments

6. Finance Coordination

Not accounting.

But coordinating.

Maintain:

Outstanding payments
Advance collection
Vendor payment schedule
GST invoice requests
Expense approvals

Send reminders to clients.

7. Exhibition Planning

For every exhibition:

Maintain

Venue

Hall

Stand Number

Move-in date

Build-up schedule

Power requirements

Internet

Organizer contacts

Transport

Hotel bookings

Labour schedule

Emergency contacts

Nothing should depend on memory.

8. Design Team Coordination

Track:

Design Started

First Draft

Client Review

Revision 1

Revision 2

Final Approval

Production Drawings

Rendering

Final Files

Ensure designers receive feedback promptly.

9. Production Follow-up

Daily updates from production:

Woodwork

Painting

Graphics

Electrical

Lighting

Furniture

Packing

Dispatch

Installation

10. Founder Productivity

Protect the founder's time.

Instead of:

"Sir, client is calling."

The EA says:

"Client wants approval on three items. I've summarized them here. You only need to decide A, B, and C."

11. Documentation

Maintain organized folders for:

Client contracts
Quotations
Designs
Working drawings
Invoices
Purchase orders
Site photos
Completion photos
Testimonials

Nothing should ever be "lost."

12. Marketing Support

Coordinate:

LinkedIn posts
Instagram content
Portfolio updates
Website projects
Client testimonials
Photography scheduling

13. BNI Support

Since networking is part of your business:

Weekly presentation reminders
Visitor invitations
Referral tracking
One-to-One scheduling
Feature presentation preparation
Thank-you messages
Follow-up with referrals

14. Personal Assistance

Only if required:

Travel bookings
Family calendar coordination
Bill reminders
Appointment scheduling
Gift ordering
Event planning

15. Reporting

At the end of every day:

Sales

New enquiries
Quotations sent
Follow-ups completed

Projects

Status of each stall
Delays
Risks

Finance

Collections
Outstanding payments

Tomorrow

Priority meetings
Decisions required
Critical deadlines

This should fit on a single page.

Key Performance Indicators (KPIs)AreaKPIClient communicationRespond within 2 hours during business hoursMeeting management100% meetings prepared with agenda and documentsFollow-upsNo missed follow-up commitmentsProject coordinationDaily status updates for all active projectsDocumentation100% of project files organized and currentFounder productivityAt least 60% of founder's time spent on sales, design strategy, and business growth rather than coordinationPayment trackingOutstanding invoices followed up within agreed timelinesWhat Makes an Excellent EA in an Exhibition Company?

They should be:

Exceptionally organized
Calm under deadline pressure
Strong written and verbal communicator
Confident in following up with clients and vendors
Proactive rather than reactive
Comfortable with tools like Google Workspace, Excel, WhatsApp Business, project management software, and CRM systems
Able to anticipate problems before they become urgent

A Practical Division of Work

A useful way to think about the role is:

Founder: Wins clients, develops relationships, sets strategy, reviews designs, makes key decisions.
Executive Assistant: Coordinates people, tracks deadlines, ensures decisions are implemented, and keeps information flowing.
Project Manager (if you have one): Owns project execution on the ground and resolves technical or site issues.
Design Team: Produces concepts, renders, and working drawings.
Production Team: Fabricates, prints, dispatches, and installs.

In a growing exhibition stall design company, a high-performing EA can often eliminate dozens of small interruptions each day, allowing the founder to focus on activities that directly generate revenue and strengthen client relationships.

Pay: ₹12,000.00 - ₹25,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

executive assistant to ceo jobs in malabar hill mumbai maharashtra

Executive Assistant / Customer Relations / Office Manager

Executive Assistant

Executive Assistant

Executive Assistant

EA to Director

Supply Chain Dy. Managers

Talent Acquisition & Executive Assistant

Executive Assistant

Executive Assistant and Admin

Personal Assistant

Other jobs to consider

I want to receive the latest job alerts for executive assistant to ceo in malabar hill mumbai maharashtra

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected