Pimple Nilakh Pune Maharashtra Receptionist Jobs – 147 Open Jobs Today

Senior Admin Specialist - Pune
Keywords Studios —Pune, Maharashtra
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
Reception & Administration Executive
Classic Citi Investments Pvt. Ltd. —Kalyani Nagar, Pune, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Quick apply
F&A Senior Admin Assistant
UPS —Pune, Maharashtra
- Full-time
- Word processing
- Microsoft Office
- Data entry
Customer Service Officer
Mahindra Sahyadri Motors Pvt. Ltd (Swargate) —Swargate, Pune, Maharashtra
- From ₹4,00,000 a year
- Full-time
- Bachelor's degree
- In-person
- Health insurance
- Cell phone reimbursement
Quick apply
Front Desk Executive
Mittal Group —Pune, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
Intern Front desk executive and Admininstration
Bizsolindia Services Private Limited —Baner, Pune, Maharashtra
- ₹9,000 - ₹10,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Flexible schedule
Quick apply
RECEPTIONIST
NJ India Invest —Pune, Maharashtra
- Bachelor's degree
- Business
Admin Executive
Kefaru Technologies Pvt. Ltd —Pune, Maharashtra
- ₹10,078.67 - ₹12,524.53 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Front Office Executive
Alfa Façade Systems Pvt. Ltd. —Pune, Maharashtra
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid sick time
Quick apply
Front Desk Coordinator
Acmephysiotherapy —Pimple, Pune, Maharashtra
- ₹10,000 - ₹15,000 a month
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
Front Desk Assistant
PrimaVerse IDC —Pune, Maharashtra
- From ₹15,000 a month
- Full-time
- English
- Microsoft Office
- Bachelor's degree
Quick apply
Front Desk Receptionist
INFINITY SWITCH TECHNOLOGIES PVT. LTD. —Pune, Maharashtra
- ₹20,000 - ₹25,000 a month
- Email
- Customer service
- English
- Bachelor's degree
Quick apply
Receptionist/Administrator
Sahyadri Motors Pvt. Ltd (Swargate) —Pune, Maharashtra
- ₹15,000 - ₹22,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
Front Desk Receptionist
SACHI MY HOME DEVELOPERS LLP —Kothrud, Pune, Maharashtra
- ₹9,847.72 - ₹15,000.00 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
Quick apply
Front Desk Receptionist
POONA RENT A CAB INDIA PVT LTD —Viman Nagar, Pune, Maharashtra
- ₹15,000 - ₹18,000 a month
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Front Office Agent
Marriott International, Inc —Pune, Maharashtra
- Full-time
- 12th Pass
- Supervising experience
3d
Receptionist
Definite Managements India Private Limited —Chinchwadgaon, Pune, Maharashtra
- ₹10,000 - ₹15,000 a month
- Full-time
- Microsoft Office
- In-person
- Communication skills
Quick apply
4d
Dental Assistant/Receptionist
The White Curve Dental Clinic —Hinjewadi, Pune, Maharashtra
- ₹8,000 - ₹12,000 a month
- Full-time
- Walk-in
- English
- Computer skills
- In-person
Quick apply
Front Desk Executive
DeccaLeap Technologies —Pune, Maharashtra
- ₹9,819.05 - ₹27,611.84 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Receptionist
Poona Travels —Pune, Maharashtra
- ₹12,000 - ₹20,000 a month
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply

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Senior Admin Specialist - Pune

Keywords Studios -
Pune, Maharashtra

Quick apply

Job details

Full-time

Qualifications

Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Document management systems
MBA
Communication skills

Full job description

About the Role

We are looking for a seasoned Admin Specialist to anchor our operations in Pune. With a decade of experience, you will be the backbone of our office — ensuring smooth day-to-day administration, supporting leadership, and driving operational efficiency across the organization. The candidate shall be handling the front desk / reception of Helpshift Office, Pune.

Critical Functions

1. Office & Facility Management

Oversee end-to-end office operations including vendor coordination, AMC contracts, housekeeping, and security
Manage facility upkeep, space planning, and infrastructure maintenance across Pune premises
Ensure a safe, functional, and productive work environment at all times
Assist in planning and executing fire drills, emergency evacuation procedures, and crisis response protocols to ensure employee safety and regulatory compliance

2. Executive & Leadership Support

Manage senior leadership calendars, travel itineraries, and board meeting logistics
Handle confidential correspondence and documentation with the highest level of discretion
Coordinate executive visits, client meetings, and offsites end-to-end

3. Procurement & Vendor Management

Source, evaluate, negotiate, and manage vendor relationships for office supplies, travel, events, and IT peripherals
Track budgets, process purchase orders, and ensure timely payments and renewals
Maintain a preferred vendor list and conduct periodic performance reviews

4. Employee Experience & Onboarding Support

Coordinate new hire setup — ID cards, seating, assets, system access, and admin onboarding checklists
Support employee engagement activities, town halls, and internal events
Act as the first point of contact for employee admin queries and facility requests

5. Travel & Accommodation Coordination

Plan and book domestic and international travel — flights, hotels, visa processing, and local transport
Ensure policy compliance and cost optimization across all travel bookings
Maintain travel records and assist employees with reimbursement documentation

6. Compliance & Records Management

Maintain statutory registrations, company licenses, and all official documentation
Ensure timely renewals and liaise with legal, finance, and government bodies as needed
Implement document management systems and maintain audit-ready records

7. Admin Budgeting & Cost Control

Prepare and track the annual admin budget across facilities, travel, and procurement
Analyse spend patterns, identify cost-saving opportunities, and report monthly to the operations head
Benchmark admin costs against industry standards and drive continuous improvement

Requirements

What We're Looking For

5 to 7 years in administration, preferably in an IT product or tech services company
Strong command over vendor negotiations, facility management, and procurement processes
Proficient in MS Office (mandatory) , Google Workspace (preferable)
Excellent communication, stakeholder management, and problem-solving skills
Graduate in any discipline; MBA or PG Diploma in Management preferred
Ability to multitask, prioritize independently, and operate with minimal supervision
High attention to detail and a proactive, ownership-driven mindset

Benefits

Daily Free Meals - onsite

Worker's insurance
Paid Time Offs
Other employee benefits to be discussed by our Talent Acquisition team in India.

Helpshift embraces diversity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, religion, national origin, citizenship, marital status, veteran status, or disability status.

Privacy Notice

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice.

Role Information: EN

Studio: Helpshift

Location: Asia Pacific, India, Pune

Area of Work: Player Engagement

Service: Engage

Employment Type: Full Time, Permanent

Working Pattern: In Office

Quick apply

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