Kolkata West Bengal Secretary Jobs – 44 Open Jobs Today

Executive Secretary to Managing Director
CL & Sons Pvt. Ltd. —Kolkata, West Bengal
- ₹50,000 - ₹1,00,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Office Administrator
pushpanjali medi india —Kolkata, West Bengal
- ₹18,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Customer service
- Microsoft Office
- Health insurance
- Cell phone reimbursement
Quick apply
Personal Assistant
Mahagun India —Kolkata, West Bengal
- ₹50,000 - ₹75,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Health insurance
Quick apply
14d
Front Office Executive cum Admin
CL & Sons Pvt. Ltd. —Kolkata, West Bengal
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Personal Assistant to Managing Director
Amar Tree Group —Kolkata, West Bengal
- Up to ₹35,000 a month
- Full-time
- English
- Administrative experience
- Bachelor's degree
- Paid sick time
Quick apply
Personal Assistant to Director
Alpinist Multitrade —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
- Flexible schedule
Quick apply
3d
Assistant HR and Admin
Cheenta Academy Private Limited —Kolkata, West Bengal
- ₹24,000 - ₹28,000 a month
- Weekend availability
- English
- Bachelor's degree
- Human resources
- Health insurance
- Paid sick time
Quick apply
11d
Company Secretary Trainee
widegraphix pvt ltd —Kolkata, West Bengal
- ₹35,000 - ₹40,000 a month
- Full-time
- English
- Microsoft Office
- In-person
- Health insurance
- Cell phone reimbursement
Quick apply
Urgent Opening For Assistant - Company Secretary in Kolkata
Purti Realty Pvt. Ltd —B B D Bagh, Kolkata, West Bengal
- ₹4,00,000 - ₹6,00,000 a year
- Full-time
- English
- Microsoft Office
- Accounting
- Cell phone reimbursement
Quick apply
FAMILY & HOUSEHOLD COORDINATOR / PERSONAL ASSISTANT
Stichwell Exports Pvt Ltd —Kolkata, West Bengal
- ₹20,000 - ₹30,000 a month
- Full-time
- English
- Administrative experience
- Bachelor's degree
Quick apply
Company Secretary
Rean WaterTech Private Limited —Kolkata, West Bengal
- From ₹50,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- Master's degree
- Commuter assistance
- Paid time off
Quick apply
Personal Assistant Cum Secretary to MD
Karnani FnB Specialities LLP —Kolkata, West Bengal
- ₹20,000 - ₹25,000 a month
- Full-time
- Bachelor's degree
- In-person
- Office experience
- Health insurance
Quick apply
5d
Office Secretary
International STEAM Research —Park Circus, Kolkata, West Bengal
- ₹18,000 - ₹22,000 a month
- Full-time
- Customer service
- English
- Organisational skills
Quick apply
Office Admin
Ambica Industries —Chittaranjan Avenue, Kolkata, West Bengal
- ₹18,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Secretary to Lady Director
Moople Institute of Animation & Design —Kolkata, West Bengal
- ₹12,591.82 - ₹20,000.00 a month
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
Personal Assistant cum Admin
Baid and Company —Ballygunge Circular Road, Kolkata, West Bengal
- ₹20,000 - ₹40,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- In-person
Quick apply
Company Secretary
Lakshmi Realty Projects Pvt. Ltd. —Salt Lake, Kolkata, West Bengal
- Up to ₹10,00,000 a year
- Full-time
- English
- Microsoft Office
- Master's degree
- Paid sick time
Quick apply
10d
Office Administrator / Administrative Assistant
Cheenta Academy Private Limited —Lake Market, Kolkata, West Bengal
- ₹18,000 - ₹23,000 a month
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Personal Assistant
Gurukul Capital Finance —Kestopur, Kolkata, West Bengal
- ₹10,283.27 - ₹20,764.87 a month
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
Semi Qualified Company Secretary
MK Patwari Services Pvt Ltd —Esplanade, Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- English
- Microsoft Office
- Master's degree
Quick apply

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Executive Secretary to Managing Director

CL & Sons Pvt. Ltd.
Kolkata, West Bengal

Quick apply

Job details

Permanent | Full-time
₹50,000 - ₹1,00,000 a month
1 day ago

Benefits

Provident Fund

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
English
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Secretarial work
Document management systems
MBA
Communication skills
Personal assistant experience
Time management

Full job description

Post: Executive Secretary to the Director

Job Summary:

The Executive Secretary to the Director will provide high-level administrative and secretarial support to the Director by managing schedules, coordinating meetings, handling confidential correspondence, organizing travel, maintaining records, and ensuring the smooth execution of day-to-day executive operations. The role requires exceptional organizational skills, discretion, professionalism, and the ability to work in a fast-paced environment.

Key ResponsibilitiesExecutive & Administrative Support

Manage the Director's calendar, appointments, meetings, and daily schedule.
Prioritize and coordinate meetings, ensuring efficient time management.
Screen and manage phone calls, emails, and other communications.
Draft, proofread, and prepare professional correspondence, reports, presentations, and meeting documents.
Maintain confidential files, records, and documentation with the highest level of discretion.
Organize and maintain both physical and digital filing systems.

Meeting Coordination

Schedule internal and external meetings.
Prepare meeting agendas, presentations, and supporting documents.
Record minutes of meetings (MOM) and circulate action points.
Track follow-up actions and ensure timely completion.

Travel & Logistics

Arrange domestic and international travel, including flights, hotel bookings, visas, transportation, and itineraries.
Prepare travel schedules and ensure all travel-related documentation is complete.

Communication & Coordination

Act as the primary point of contact between the Director and internal/external stakeholders.
Coordinate with departments to gather reports, updates, and required information.
Follow up on pending tasks assigned by the Director.
Maintain professional relationships with clients, vendors, consultants, and government officials.

Documentation & Reporting

Prepare reports, MIS, presentations, and business documents.
Assist in preparing Board Meeting documents, presentations, and management reports.
Maintain records of agreements, contracts, and important company documents.

Office Administration

Handle confidential information with integrity.
Assist in organizing company events, executive meetings, and conferences.
Monitor office supplies and executive office requirements.
Perform additional duties assigned by the Director.

Required Qualifications

Bachelor's Degree in Business Administration, Commerce, English, Management, or a related discipline.
MBA or Secretarial qualification will be an added advantage.

Experience

3 to 12 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior management or directors.

Required Skills

Excellent verbal and written communication skills in English.
Strong organizational and multitasking abilities.
Excellent time management and prioritization skills.
High level of confidentiality and professional ethics.
Strong interpersonal and coordination skills.
Ability to work under pressure and meet deadlines.
Excellent drafting and documentation skills.
Attention to detail and problem-solving ability.

Technical Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience with Google Workspace.
Knowledge of virtual meeting platforms (Microsoft Teams, Zoom, Google Meet).
Ability to prepare professional presentations and reports.
Familiarity with document management systems is preferred.

Key Competencies

Professionalism
Integrity & Confidentiality
Executive Presence
Planning & Organizing
Communication Skills
Decision Support
Initiative & Ownership
Adaptability
Attention to Detail
Relationship Management

Preferred Attributes

Pleasant personality with a professional appearance.
Strong follow-up and coordination skills.
Ability to anticipate the Director's requirements.
Flexible to work beyond regular office hours when required.
Willingness to travel occasionally, if required.

Working Relationships

Internal: Director, Department Heads, HR, Finance, Projects, Administration, Accounts, Business Development.

External: Clients, Government Officials, Consultants, Vendors, Auditors, Business Associates, and other stakeholders.

KPIs (Key Performance Indicators)

Effective management of the Director's calendar and appointments.
Timely completion of assigned follow-ups and action items.
Accuracy and quality of documentation and correspondence.
Timely coordination of meetings and travel arrangements.
Confidential handling of sensitive information.
Responsiveness to executive requests and stakeholder communications.

Pay: ₹50,000.00 - ₹100,000.00 per month

Benefits:

Provident Fund

Work Location: In person

Quick apply

Refine Your Search

secretary jobs in kolkata west bengal

Executive Secretary to Managing Director

Office Administrator

Personal Assistant

Front Office Executive cum Admin

Personal Assistant to Managing Director

Personal Assistant to Director

Assistant HR and Admin

Company Secretary Trainee

Urgent Opening For Assistant - Company Secretary in Kolkata

FAMILY & HOUSEHOLD COORDINATOR / PERSONAL ASSISTANT

Company Secretary

Personal Assistant Cum Secretary to MD

Office Secretary

Office Admin

Personal Secretary to Lady Director

Personal Assistant cum Admin

Company Secretary

Office Administrator / Administrative Assistant

Personal Assistant

Semi Qualified Company Secretary

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