Bellandur Bengaluru Karnataka Administration manager Jobs – 886 Open Jobs Today

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Admin Manager

4TF Services Pvt. Ltd
HSR Layout, Bengaluru, Karnataka

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Job details

Permanent | Full-time
Up to ₹50,000 a month
8 days ago

Benefits

Health insurance
Cell phone reimbursement
Paid sick time

Qualifications

Microsoft Powerpoint
Microsoft Word
Asset management
Contract management
Microsoft Excel
Vendor management
Facilities management
Cost control
Microsoft Office
Administrative experience
Bachelor's degree
Plumbing
Budgeting
Communication skills
Office experience

Full job description

Job Description

Job Title

Manager - Office Administration & Facility Management

Reporting To

Head of Operations

Job Summary

The Office Administration & Facility Management Manager will be responsible for the smooth day-to-day functioning of the office by managing administrative operations, facilities, vendor relationships, office assets, and employee support services. The role ensures a safe, efficient, and well-maintained workplace while maintaining cost control and compliance with company policies and candidate should have basic IT knowledge.

Key Responsibilities

Administration

Oversee daily office administration and ensure smooth office operations.
Maintain office seating arrangements and workspace allocation.
Manage office supplies, stationery, pantry items, and housekeeping requirements.
Maintain office records, registers, and administrative documentation.
Coordinate courier, postal, and dispatch activities.
Organize internal meetings, events, and employee engagement activities.
Assist in travel bookings, accommodation, and logistics when required.

Facility Management

Ensure proper maintenance of office infrastructure and facilities.
Coordinate preventive and breakdown maintenance of electrical, plumbing, HVAC, fire safety systems, DG sets, UPS, elevators, and office equipment.
Supervise housekeeping, security, cafeteria, and maintenance staff.
Conduct periodic facility inspections to ensure cleanliness and safety.
Ensure uninterrupted availability of utilities such as electricity, water, internet, and telecom services.
Monitor office repairs, renovations, and fit-out activities.

Vendor Management

Identify, negotiate, and manage facility and administrative vendors.
Monitor vendor performance and ensure adherence to service level agreements (SLAs).
Verify vendor invoices and coordinate timely payments with the finance team.
Renew annual maintenance contracts (AMCs) and service agreements.

Asset Management

Maintain inventory of office furniture, equipment, laptops, access cards, keys, and other assets.
Track asset allocation, movement, maintenance, and disposal.
Conduct periodic physical verification of office assets.

Compliance & Safety

Ensure compliance with office safety standards and statutory requirements.
Maintain records related to facility compliance, insurance, and statutory certificates.
Ensure workplace health, hygiene, and security standards are maintained.

Budget & Cost Control

Prepare and monitor administration and facility budgets.
Track monthly operational expenses and identify cost-saving opportunities.
Maintain records of utility consumption and service costs.

Employee Support

Act as the primary point of contact for office administration and facility-related requests.
Resolve employee concerns related to office infrastructure and workplace services.
Support onboarding by arranging workstations, access cards, and office assets for new employees.

Qualifications

Bachelor's degree, Commerce, Management, or a related field.
Certification in Facility Management or Administration is an added advantage.

Experience

3–6 years of experience in office administration and facility management.
Experience in corporate office administration is preferred.

Required Skills

Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Vendor and contract management experience.
Budgeting and cost control knowledge.
Inventory and asset management.
Problem-solving and decision-making skills.
Good knowledge of MS Office (Excel, Word, PowerPoint).
Ability to work independently and manage multiple priorities.
Should have basic IT knowledge

Working Conditions

Full-time office-based role.
May require occasional travel to CEO home or vendor locations.
Availability beyond normal working hours during office relocations, audits, or emergency maintenance.

Pay: Up to ₹50,000.00 per month

Benefits:

Cell phone reimbursement
Health insurance
Paid sick time

Education:

Bachelor's (Required)

Experience:

Office Administration: 3 years (Required)
Facility Management: 3 years (Required)
Vendor management: 3 years (Required)

Location:

HSR Layout, Bengaluru, Karnataka (Preferred)

Willingness to travel:

25% (Required)

Work Location: In person

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