Peenya Bengaluru Karnataka Office assistant Jobs – 410 Open Jobs Today

Executive Secretary to Managing Director
Milestone Aluminium Company Pvt Ltd —Peenya, Bengaluru, Karnataka
- ₹45,000 - ₹60,000 a month
- Full-time
- English
- Bachelor's degree
- Business Administration
Quick apply
12d
Executive Assistant to Director
SOUTHERN ELECTRONICS (BANGALORE) PVT LTD —Peenya, Bengaluru, Karnataka
- ₹25,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Administrative experience
- In-person
- Health insurance
- Life insurance
Quick apply
Company Secretary
TTP Technologies Pvt Ltd —Peenya, Bengaluru, Karnataka
- ₹20,00,000 - ₹25,00,000 a year
- Full-time
- Microsoft Office
- Finance
- Master's degree
- Flexible schedule
- Food provided
Quick apply
Office Admin
Protyze - A brand of Alphacentric Healthcare —Peenya, Bengaluru, Karnataka
- ₹25,000 - ₹50,000 a month
- Full-time
- Microsoft Excel
- Inventory management
- English
- Health insurance
- Paid time off
Quick apply
6d
Office Assistant
Sepcon systems pvt ltd —Peenya, Bengaluru, Karnataka
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
22h
Senior Executive Assistant - Bangalore
Boston Consulting Group —Bengaluru, Karnataka
- Full-time
Office Coordinator
Rareminds —Yeshwanthpur, Bengaluru, Karnataka
- ₹18,000 - ₹25,000 a month
- Full-time
- Microsoft Excel
- Sales
- ERP systems
Quick apply
Overnight Shift Hotel Receptionist
SEASONS SUITES —Koramangala, Bengaluru, Karnataka
- ₹15,000 - ₹22,000 a month
- Overnight shift
- Microsoft Word
- Hospitality
- Microsoft Excel
- Paid time off
- Paid sick time
Quick apply
Part time Hotel Receptionist
SEASONS SUITES —Bengaluru, Karnataka
- ₹8,000 - ₹11,000 a month
- Weekend availability
- Customer service
- English
- Microsoft Office
- Paid time off
Quick apply
Executive Assistant to CEO
GolfLinks Embassy Business Park Management Services LLP —Bengaluru, Karnataka
- ₹80,000 - ₹1,00,000 a month
- Customer service
- Administrative experience
- Typing
- Paid time off
Quick apply
Spa Receptionist
Thalassa spa —Bengaluru, Karnataka
- ₹18,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
Quick apply
Front Office Executive cum Admin
ABHEE VENTURES PVT LTD —HSR Layout, Bengaluru, Karnataka
- ₹3,00,000 - ₹5,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
- Health insurance
Quick apply
Office Administrator
Lobotus Technology Pvt Ltd —Bengaluru, Karnataka
- ₹20,000 - ₹30,000 a month
- Full-time
- Civil engineering
- Microsoft Office
- Electrical experience
Quick apply
Admin and Purchase Assistant
Ph4 Food & Beverages Private Limited —Nelamangala, Bengaluru, Karnataka
- ₹20,000 - ₹28,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Cell phone reimbursement
- Food provided
Quick apply
Personal Secretary to Managing Director
VAPS Technosoft Pvt Ltd —Basaveshwaranagar, Bengaluru, Karnataka
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Food provided
Quick apply
Receptionist
Dr Aravinds IVF Hospital —Dasarahalli, Bengaluru, Karnataka
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Cell phone reimbursement
Quick apply
10d
Accounts Executive/Accounts Assistant
Capro Labs Exports India —Peenya, Bengaluru, Karnataka
- Microsoft Word
- Microsoft Excel
- Bachelor's degree
1d
Front Desk Receptionist
Dr. Alka's Skincare and Healthcare —Vijayanagar, Bengaluru, Karnataka
- ₹15,000 - ₹18,000 a month
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
1h
Administrative Executive / Office Admin
Vertex Techno Solutions (B) Pvt. Ltd —Bengaluru, Karnataka
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Cell phone reimbursement
Quick apply
2d
Front Office cum Admin Executive
Manasum Senior Living —Jayanagar, Bengaluru, Karnataka
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply

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Executive Secretary to Managing Director

Milestone Aluminium Company Pvt Ltd -
Peenya, Bengaluru, Karnataka

Quick apply

Job details

Full-time
₹45,000 - ₹60,000 a month
12 days ago

Benefits

Provident Fund

Qualifications

English
Bachelor's degree
Business Administration
Construction
Secretarial work
Manufacturing
Personal assistant experience
Senior leadership

Full job description

JOB DESCRIPTION :

Position Title: Executive Secretary to Managing Director

Department: Managing Director's Office

Reporting To: Managing Director (MD)

Position Summary:

The Executive Secretary to the Managing Director is responsible for providing high-level executive, administrative, and secretarial support to the Managing Director. The role serves as the primary point of coordination between the MD and internal as well as external stakeholders, ensuring effective communication, efficient schedule management, timely follow-up of business priorities, and maintenance of confidential records.

The position requires exceptional organizational skills, professionalism, discretion, business communication capabilities, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Office Management

Manage and maintain the Managing Director's calendar, appointments, meetings, and business schedules.
Coordinate daily activities, priorities, and commitments of the Managing Director.
Screen and prioritize incoming emails, correspondence, and visitors.
Ensure effective time management and scheduling of executive meetings.
Organize and maintain the MD's office records, files, and confidential documents.

Meeting Management

Schedule internal and external meetings on behalf of the Managing Director.
Prepare meeting agendas, supporting documents, presentations, and briefing materials.
Attend meetings as required and prepare Minutes of Meeting (MOM).
Track action items and follow up with department heads on completion status.
Maintain records of management decisions and follow-up actions.

Communication & Coordination

Act as a liaison between the Managing Director and department heads
Coordinate communication with clients, consultants, suppliers, and business associates.
Draft professional correspondence, letters, emails, notices, and reports on behalf of the Managing Director.
Ensure timely dissemination of management instructions and communications.

Follow-up & Business Coordination

Follow up with department heads on projects, reports, deadlines, and management directives.
Track progress of strategic initiatives and provide status updates to the Managing Director.
Coordinate collection of departmental reports and management information.
Escalate delays, risks, or pending issues requiring management attention.

Travel & Event Coordination

Arrange domestic and international travel for the Managing Director, including flights, accommodation, visas, transportation, and itineraries.
Coordinate business meetings, client visits, leadership reviews, and corporate events.
Ensure all travel and meeting arrangements are completed efficiently.

Documentation & Reporting

Maintain confidential records, contracts, agreements, presentations, and business documents.
Prepare weekly, monthly, and quarterly executive reports.
Develop and maintain trackers for action items, strategic projects, and management reviews.
Support preparation of Board Meeting presentations and business review reports.

Confidentiality & Compliance

Maintain strict confidentiality regarding company information, business strategies, financial data, and management discussions.
Ensure secure handling and storage of sensitive documents and communications.
Exercise discretion and professionalism in all interactions.

Educational Qualification

Bachelor's Degree in Business Administration, Commerce, Management, English, or related discipline.
Secretarial Practice, Executive Assistant, or Office Management certification will be an added advantage.

Experience

5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior executives.
Experience supporting Managing Directors, CEOs, Chairpersons, or senior leadership teams preferred.
Experience in manufacturing, engineering, construction, infrastructure, or project-based organizations is desirable.

Pay: ₹45,000.00 - ₹60,000.00 per month

Benefits:

Provident Fund

Work Location: In person

Quick apply

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