Assistant manager administration/ sr executive administration Jobs

Executive Assistant
LUXASIA —Unknown, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
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Quick apply
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Val-Ed Initiatives —Malleswaram, Bengaluru, Karnataka
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Quick apply
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Easy rich india marketing pvt ltd —Haridwar, Uttarakhand
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Senior Business Development Executive
Phoenix Business Advisory —Ahmedabad, Gujarat
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Branch Support - Aluva
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Branch Support Executive - Tirupati
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Senior Executive Procurement
JLL —Bengaluru, Karnataka
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2h

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Executive Assistant

LUXASIA -
Unknown, Maharashtra

Quick apply

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Bachelor's degree
Supply chain analytics
Communication skills
Personal assistant experience
Senior leadership
Time management
Office experience

Full job description

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier). The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets.

Key Responsibilities

Executive Support

Provide comprehensive administrative support to the Country Manager, including calendar management, meeting coordination, and travel arrangements
Act as a primary point of contact between the Country Manager and internal/external stakeholders
Prepare, review, and manage correspondence, reports, presentations, and briefing documents
Coordinate and follow up on action items, deadlines, and strategic initiatives
Handle confidential and sensitive information with professionalism and discretion

Office Administration

Manage day-to-day office operations to ensure a smooth and efficient workplace
Oversee office supplies, equipment, and vendor relationships; manage procurement and inventory
Coordinate office facilities, maintenance, and service providers
Support onboarding and offboarding processes, including workspace setup and access coordination
Maintain office policies, procedures, and administrative records

Communication & Coordination

Organize and support meetings, events, and workshops (agendas, minutes, logistics)
Liaise with regional and global teams, ensuring effective communication and coordination
Support internal communications and assist with company-wide announcements when required

Financial & Administrative Support

Assist with expense tracking, invoice processing, and budget monitoring for office-related costs
Support basic HR and finance administration in coordination with relevant departments

Maintain accurate records, files, and documentation (both physical and digital)

Requirements

Qualifications & Experience

Bachelor’s degree or equivalent professional experience
Minimum 4-5 years of experience as an Executive Assistant, Personal Assistant, and Office Administrator
Experience supporting senior leadership, preferably in a multinational or corporate environment

Skills & Competencies

Strong organizational and time-management skills with attention to detail
Excellent written and verbal communication skills
High level of discretion, integrity, and professionalism
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office tools
Ability to multitask, prioritize, and work independently
Strong interpersonal skills and a proactive, solution-oriented mindset

Benefits

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Quick apply

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