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Accounts and Administration Officer

Neurons AI Pvt Ltd
Bengaluru, Karnataka

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Job details

Permanent | Full-time
₹22,000 - ₹25,000 a month
3 days ago

Qualifications

Microsoft Word
Microsoft Excel
Tally
B.Com
Filing
Accounting principles
Finance
Master's degree
M.Com
Bachelor's degree
Accounting
QuickBooks
Business Administration
Diploma
MBA
GST
Accounting
Communication skills
Tax experience
Office experience

Full job description

Job Description: Accounts & Admin Executive

Company: GeoExpOre Pvt. Ltd.
Location: Bengaluru / Project Office
Department: Finance & Administration
Position Type: Full-time
Reporting To: Management / Finance Head / Operations Head

Role Overview

GeoExpOre Pvt. Ltd. is looking for a responsible and detail-oriented Accounts & Admin Executive to manage day-to-day accounting, administrative coordination, documentation, vendor coordination, and office support activities.

The role requires a disciplined professional who can maintain accurate financial records, support statutory compliance, coordinate with project teams, and ensure smooth administrative operations for the company.

Key Responsibilities1. Accounts & Finance

Maintain day-to-day books of accounts.
Prepare and record purchase entries, sales entries, journal entries, payment entries, and receipt entries.
Handle petty cash management and maintain proper records.
Prepare invoices, quotations, payment requests, and basic financial statements.
Follow up on receivables and coordinate with clients for payments.
Coordinate with vendors for bills, payments, and reconciliations.
Maintain expense records for office and project-related activities.
Support bank reconciliation and ledger reconciliation.
Assist in GST, TDS, PF, ESI, Professional Tax, and other statutory compliance documentation.
Coordinate with the company’s CA / auditor for monthly, quarterly, and annual filings.
Maintain proper filing of invoices, vouchers, challans, purchase orders, work orders, and receipts.

2. Administration

Manage general office administration and day-to-day office operations.
Maintain office records, registers, agreements, licenses, and company documents.
Coordinate travel bookings, hotel arrangements, vehicle arrangements, and logistics for management and project teams.
Support procurement of office supplies, equipment, stationery, and project-related consumables.
Coordinate with vendors, service providers, consultants, and government departments where required.
Maintain attendance, leave records, and basic HR documentation.
Support onboarding documentation for new employees and consultants.
Ensure proper documentation of company assets, laptops, instruments, and field equipment.
Coordinate courier, dispatch, scanning, printing, and filing activities.

3. Project & Field Support

Coordinate with field teams for bills, travel claims, project expenses, and supporting documents.
Maintain project-wise expense records.
Support preparation and submission of project-related administrative documents.
Assist in documentation for government, mining, exploration, and consultancy projects.
Coordinate with project managers for work orders, purchase orders, invoices, and payment tracking.
Ensure timely collection and filing of supporting documents from field staff.

Required Skills

Good knowledge of accounting principles.
Working knowledge of Tally / Zoho Books / QuickBooks or similar accounting software.
Basic understanding of GST, TDS, invoicing, and statutory documentation.
Proficiency in MS Excel, Word, Google Sheets, and email communication.
Strong documentation and filing discipline.
Good communication and coordination skills.
Ability to follow up professionally with vendors, clients, and internal teams.
High level of integrity, confidentiality, and ownership.
Ability to work in a fast-paced project-based environment.

Qualification

B.Com / M.Com / MBA Finance / Diploma in Accounting or equivalent.
Additional certification in Tally, GST, or taxation will be preferred.

Experience

2 years of relevant experience in accounts and administration.
Experience in engineering, mining, exploration, consulting, infrastructure, or project-based companies will be an added advantage.

Preferred Candidate Profile

The ideal candidate should be:

Systematic and process-driven.
Strong in accounting entries and documentation.
Comfortable coordinating with field teams and management.
Able to handle multiple tasks without frequent supervision.
Honest, reliable, and disciplined in handling financial records.
Willing to support both accounts and administrative functions.

Pay: ₹22,000.00 - ₹25,000.00 per month

Education:

Bachelor's (Required)

Experience:

GST: 1 year (Required)

Work Location: In person

Quick apply

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