hbr layout bengaluru karnataka executive assistant Jobs – 118 Open Jobs Today

Senior Executive or Assistant Manager – FAR
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Personal Assistant to CEO
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Senior Executive or Assistant Manager – FAR

BHIVE Workspace -
Bengaluru, Karnataka

Apply Now

Job details

Qualifications

Hospitality
Microsoft Excel
ERP systems
B.Com
Finance
Master's degree
M.Com
Bachelor's degree
Accounting
Business Administration
Manufacturing
Indian Accounting Standard
MBA

Full job description

BHIVE Workspace

Bangalore

Referral Category: Category 4

4 - 8 Years

B.Com / M.Com / MBA (Finance) / CA / CA Inter / CMA with strong fixed asset accounting experience

Job Details

Job Summary: The Senior Executive / Assistant Manager – Fixed Assets will own FAR and fixed asset accounting across multiple locations/entities, including capex-to-FAR handover, CWIP ageing and capitalisation, depreciation, tagging/verification, FAR-GL reconciliation, and audit schedules – especially for fit-outs/leasehold improvements and project-heavy rollouts.

Key Responsibilities:

Fixed Asset Accounting & FAR Maintenance

Own and maintain the complete Fixed Asset Register (FAR) for all locations and entities
Multi-location rollouts, project-to-FAR handover and capex governance
Ensure accurate capitalisation of assets in line with accounting standards (Ind AS / AS)
Classify assets correctly (Leasehold Improvements, M&E, IT Assets, Furniture & Fixtures, etc.)
Calculate and post depreciation accurately as per Companies Act and internal policies
Manage insurance coverage for all fixed assets, ensuring timely renewal, accurate asset declaration, and alignment with organisational risk policies.
Coordinate with insurers, finance, and operations teams to handle claims, maintain documentation, and ensure end‑to‑end compliance for asset insurance processes

Capitalisation, CWIP & Asset Lifecycle Management

Track Capital Work-in-Progress (CWIP) and ensure timely capitalisation upon asset readiness
Coordinate with Projects and Operations teams to obtain completion certificates and asset handover documents
Monitor asset additions, disposals, transfers, impairments, and write-offs
Ensure proper approvals and documentation for asset movement and disposal
Prepare and maintain inventory register and ensure timely transfer and capitalisation

Physical Verification & Asset Tagging

Plan and conduct periodic physical verification of fixed assets across locations
Reconcile physical verification results with FAR and investigate variances
Ensure asset tagging and asset location mapping is maintained accurately
Prepare variance reports and support closure of discrepancies

Reconciliation & Controls

Monthly: FAR–GL reconciliation, depreciation run, CWIP ageing report
Quarterly: physical verification plan + variance closure
Ensure strong controls around asset capitalisation, depreciation, and disposals
Identify gaps in asset accounting processes and recommend process improvements
Support implementation of system-based asset controls within ERP

Audit & Compliance

Year-end: fixed asset audit schedules, CARO/Companies Act reporting support, impairment review support
Support statutory, internal, tax, and special audits related to fixed assets
Provide audit schedules, FAR extracts, depreciation workings, and supporting documents
Ensure compliance with Companies Act, accounting standards, and internal control requirements
Support management reporting related to assets and capex

ERP & Systems

Maintain asset master data in ERP systems (Zoho preferred)
Support automation and system enhancements related to FAR and asset tracking
Ensure data accuracy and integrity within ERP

Stakeholder Coordination

Work closely with FP&A, Projects, Procurement, and Operations teams
Coordinate with external auditors and consultants for asset-related matters
Provide timely reports and insights to finance leadership
Qualifications and Skills:
Education: B.Com / M.Com / MBA (Finance) / CA / CA Inter / CMA with strong fixed asset accounting experience
Experience: 4–8 years of hands-on experience in Fixed Asset Accounting and FAR management. Experience with leasehold improvements / fit-outs / MEP capitalisation and componentisation.
Industry Preference: Asset-heavy industries such as Real Estate (Commercial preferred), Infrastructure, Manufacturing, Hospitality, or Warehousing
Technical Skills:
Strong understanding of:
- Fixed Asset Accounting and FAR maintenance
- Depreciation as per Companies Act and accounting standards

CWIP tracking and capitalisation
Asset verification and reconciliation

Hands-on experience with ERP systems (Zoho preferred)
Strong MS Excel skills
Key Competencies:
High attention to detail and accuracy
Strong ownership and control mindset
Ability to manage large volumes of assets across multiple locations
Strong coordination and follow-up skills
Audit-oriented and compliance-driven approach
Collaboration and communication:
Proactive collaboration with Finance, Projects, Procurement, and Operations teams
Clear communication with auditors and internal stakeholders to ensure accurate asset reporting and compliance
How the role Interact with other teams or Individuals:
The role will work closely with:
Finance teams
Projects & Engineering teams
Procurement & Operations teams
Internal and external auditors to ensure robust asset governance, accurate financial reporting, and audit readiness.

Organizational Overview

About BHIVE Group

The BHIVE Group stands at the forefront of revolutionizing managed offices & enterprise coworking spaces, while democratizing investments in Bengaluru.

BHIVE’s Mission: The BHIVE Group’s mission is to be amongst the most loved and admired real estate companies of India by 2033

BHIVE’s Vision: BHIVE Group envisions helping people live a better quality of life. Anything that we do will have people and quality of life in mind.

We Care For You

Benefits: At BHIVE, we are committed to providing more than just a paycheck—we strive to create a supportive and rewarding work environment where employees feel valued, empowered, and motivated to excel. Our comprehensive benefits package includes

We’re a passionate, youthful, and vibrant team, located in the heart of the city’s bustling Central Business District Equal Opportunity

Employer: BHIVE proudly stands as an Equal Opportunity Employer – By Choice. We firmly believe that we are most effective in helping our associates, customers, and the communities we serve, lead better lives when we genuinely understand them. This involves recognizing, respecting, and valuing diversity in terms of unique styles, experiences, identities, ideas, and opinions while fostering inclusivity for all individuals.

Impactful Work: Joining BHIVE means contributing to a real impact on the startup ecosystem in India.

Employee Referral Policy

If you refer a candidate, you stand to win exciting prizes.

Category: Referral Category 4

Department

Finance and Accounts

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