Executive Administrative Assistant
Elite Butlers —Lower Parel, Mumbai, Maharashtra
- ₹15,00,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- AI
Quick apply
13d
Executive Assistant (EA) – Night Shift @ Lower Parel
Navkar Business Services —Lower Parel, Mumbai, Maharashtra
- Night shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Receptionist / Front Desk Executive
ValueQuest Investment Advisors Private Limited —Dadar, Mumbai, Maharashtra
- ₹5,00,000 - ₹8,00,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Life insurance
Quick apply
Office Assistant
Paradise Nutrition —Nariman Point, Mumbai, Maharashtra
- ₹18,000 - ₹24,000 a month
- Full-time
- Microsoft Excel
- 12th Pass
- Analysis skills
- Paid sick time
Quick apply
Executive Assistant to Director
UDS Architects LLP —Lower Parel, Mumbai, Maharashtra
- ₹28,000 - ₹45,000 a month
- Weekend availability
- Microsoft Word
- Google Suite
- Medicine
Quick apply
Personal Secretary and Typist
Judicare Law Associates —Fort, Mumbai, Maharashtra
- ₹30,000 - ₹35,000 a month
- Email
- Microsoft Word
- Microsoft Excel
- English
Quick apply
13d
Front Desk Receptionist
MY Pain Clinic Global —Bandra West, Mumbai, Maharashtra
- From ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Customer service
Quick apply
3d
Executive Assistant to CEO
workved —Lower Parel, Mumbai, Maharashtra
- ₹20,000 - ₹35,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
Quick apply
2d
Executive Assistant to Managing Director
CENTURY FABRICS PVT LTD —Prabhadevi, Mumbai, Maharashtra
- Up to ₹30,000 a month
- Full-time
- Up to 50% travel
- Administrative experience
- Bachelor's degree
- Paid time off
- Flexible schedule
Quick apply
Secretary
SERENE INTERNATIONAL —Lower Parel, Mumbai, Maharashtra
- ₹30,000 - ₹40,000 a month
- Email
- Administrative experience
- Project management
- In-person
Quick apply
1d
Office Administrator
Aniket and Associates —Lower Parel, Mumbai, Maharashtra
- ₹3,00,000 - ₹4,00,000 a year
- Full-time
- Microsoft Word
- Microsoft Office
- Administrative experience
- Cell phone reimbursement
- Flexible schedule
Quick apply
8d
Office Assistant
Western Chemical Industries Pvt Ltd —Grant Road, Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7h
Receptionist
Pravaayu Healthcare Pvt Ltd —Dadar, Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
8d
Executive Assistant to Director
Aakar HR Consultant Services —Lower Parel, Mumbai, Maharashtra
- ₹60,000 - ₹75,000 a month
- Full-time
- English
- Microsoft Office
- Administrative experience
Quick apply
2d
Admin Assistant
Silicon Interfaces —Mahalaxmi, Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Paid time off
Quick apply
Receptionist
3b financials —Vashi, Navi Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Customer service
- Administrative experience
- Organisational skills
- Flexible schedule
Quick apply
10d
Back Office Assistant
Ganpat Metals Pvt. Ltd —Grant Road, Mumbai, Maharashtra
- ₹15,000.00 - ₹28,128.90 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant (Logistics Industry)
CD Infotech Pvt.Ltd. —Wadala Truck Terminal, Mumbai, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Back Office Coordinator – Import Logistics & Sales
N G C NAFEES WALL PAPER CO LLP —Lower Parel, Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Excel
- English
- Bachelor's degree
- Cell phone reimbursement
Quick apply
Executive Assistant to CMD
Wodehouse Capital Advisors —Wadala, Mumbai, Maharashtra
- ₹12,00,000 - ₹16,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8d

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Executive Administrative Assistant

Elite Butlers
Lower Parel, Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹15,00,000 a year
13 days ago

Qualifications

Microsoft Office
Administrative experience
AI
Communication skills
Senior leadership
Office experience

Full job description

Executive Administrative Assistant

Location: Lower Parel, Mumbai | On-Site
Experience: 4–7 Years
Function: Executive Assistance | Administration | Workplace Operations

About the Role

We are looking for a highly organised, proactive, polished, and resourceful Executive Administrative Assistant to support senior leadership while ensuring the smooth and efficient functioning of day-to-day office operations.

The ideal candidate will be someone who understands the desired outcome, thinks ahead, connects the dots, and takes complete ownership rather than waiting for detailed instructions. The role requires strong organisational skills, professional communication, discretion, attention to detail, and the ability to manage multiple priorities with composure.

Candidates with experience in Executive Assistance, Personal Assistance, Corporate Administration, Workplace/Office Operations, Hospitality Operations, or Butler Services will be considered. Candidates from premium hospitality or Butler backgrounds with strong administrative and operational capabilities are particularly welcome.

Key Responsibilities

1. Executive Support

Manage calendars, meetings, appointments, priorities, and follow-ups.
Coordinate domestic and international travel, itineraries, bookings, and logistics.
Handle executive correspondence, presentations, reports, and documentation.
Coordinate with senior stakeholders, clients, partners, vendors, and internal teams.
Anticipate requirements and ensure timely follow-through on commitments and action items.
Maintain confidentiality and exercise sound judgement while handling sensitive information.

2. Office & Administrative Operations

Oversee smooth day-to-day office administration and workplace operations.
Coordinate with vendors, service providers, facility teams, and external partners.
Manage office supplies, maintenance, housekeeping, and other workplace requirements.
Maintain accurate records, trackers, schedules, and administrative documentation.
Support meetings, events, visitors, and other office-related requirements.
Identify gaps in existing processes and implement more efficient ways of working.

3. Workplace & Operations Coordination

Ensure the workplace remains organised, professional, well-maintained, and operationally efficient.
Coordinate multiple requirements simultaneously while maintaining a high level of attention to detail.
Proactively follow up with stakeholders to ensure timely completion of tasks.
Troubleshoot operational issues and identify practical solutions.
Build and maintain strong working relationships with internal teams and external service providers.

4. Technology & Process Improvement

Effectively use digital tools, productivity platforms, and modern workplace technologies.
Utilise AI tools to improve productivity, communication, documentation, research, and administrative efficiency.
Identify opportunities to automate repetitive tasks and simplify workflows.
Adapt quickly to new systems, technologies, and ways of working.

What We’re Looking For

Strong sense of ownership and accountability.
Proactive approach with the ability to anticipate requirements.
Excellent organisational and follow-through skills.
Strong attention to detail.
Ability to bring solutions rather than simply highlight problems.
Excellent verbal and written communication skills.
Professional, confident, and warm personality.
Ability to manage multiple priorities in a fast-paced environment.
Comfortable working closely with senior leadership and diverse stakeholders.
Strong interpersonal skills and professional presence.
Respectful and courteous approach towards people at all levels.
Adaptable, resourceful, and comfortable with changing priorities.
Willingness to learn and adopt new technologies and processes.

Preferred Background

4–7 years of relevant experience in Executive Assistance, Personal Assistance, Corporate Administration, Workplace Operations, Office Administration, or Hospitality Operations.
Candidates from premium hospitality, Butler, or high-touch service backgrounds are welcome.
Experience supporting senior leadership or handling high-profile stakeholders will be an advantage.
Strong proficiency in MS Office / Google Workspace.
Familiarity with modern productivity tools and AI platforms.
Strong administrative, coordination, and operational capabilities.

Ideal Candidate

The ideal candidate should demonstrate maturity, self-awareness, curiosity, professionalism, and a strong sense of responsibility.

You should be someone who can bring structure without being rigid, maintain high professional standards while remaining approachable, and take initiative to ensure things are completed efficiently.

Quick apply

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