Chennai Tamil Nadu Secretary personal assistant Jobs – 7 Open Jobs Today

Executive Secretary to MD
VGN Projects Estates Pvt Ltd —Chennai, Tamil Nadu
- ₹50,000 - ₹65,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
4d
Secretary
VR Food eneterprises llp —Chennai, Tamil Nadu
- ₹45,000 - ₹60,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Secretary to the Managing Director (MD)
Kumudam Publications Pvt Ltd —Chennai, Tamil Nadu
- ₹30,000 - ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Secretary to Managing Director
VR Food eneterprises llp —Chennai, Tamil Nadu
- ₹13,542.58 - ₹40,000.00 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director
RAWMEN INDIA PRIVATE LIMITED —Chennai, Tamil Nadu
- ₹28,000 - ₹40,000 a month
- Full-time
- Sales
- Social media management
- Customer service
Quick apply
Executive Assistant
Festivals From India —Chennai, Tamil Nadu
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director
Spica Modular Solutions Ltd —Chennai, Tamil Nadu
- ₹25,000 - ₹28,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Microsoft Office
Quick apply
11d

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Executive Secretary to MD
VGN Projects Estates Pvt Ltd —Chennai, Tamil Nadu
Handle highly confidential and sensitive business information with utmost discretion. Maintain an action tracker and follow up with Department Heads and…
₹50,000 - ₹65,000 a month
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Executive Secretary to MD

VGN Projects Estates Pvt Ltd -
Chennai, Tamil Nadu

Quick apply

Job details

Full-time
₹50,000 - ₹65,000 a month
4 days ago

Benefits

Provident Fund
Leave encashment
Health insurance
Cell phone reimbursement
Life insurance

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Project coordination
English
Microsoft Office
Master's degree
Administrative experience
Analysis skills
Project management
Bachelor's degree
Organisational skills
Typing
Construction experience
Clerical experience
Secretarial work
Proofreading
Phone etiquette
Bookkeeping
Communication skills
Personal assistant experience
Project scheduling
Construction estimating

Full job description

Job Description – Executive Secretary to Managing Director

Job Title: Executive Secretary to Managing Director
Department: Managing Director’s Office
Location: Chennai
Company: VGN Projects Estates Pvt. Ltd.
Industry: Residential Real Estate / Construction
Experience Required: 5–10 Years
Job Purpose

To provide high-level executive, administrative, and coordination support to the Managing Director, ensuring effective management of schedules, meetings, correspondence, follow-ups, confidential information, and coordination with internal and external stakeholders. The role requires exceptional organizational ability, discretion, communication skills, and strong follow-through on matters assigned by the Managing Director.

Key Responsibilities

1. Executive & Administrative Support

Provide comprehensive secretarial and administrative support to the Managing Director.
Manage the MD’s calendar, appointments, meetings, and daily schedules.
Prioritize and coordinate meetings based on urgency and business requirements.
Prepare meeting agendas, presentations, reports, correspondence, and other documents as required.

2. Meeting Coordination & Follow-Up

Schedule and coordinate Management, Project Review, Departmental, and external meetings.
Prepare Minutes of Meetings (MoM) and circulate action points to concerned stakeholders.
Maintain an action tracker and follow up with Department Heads and functional teams for timely closure.
Provide regular status updates to the MD on pending and completed action items.

3. Correspondence & Communication

Draft and review emails, letters, presentations, reports, and official communications on behalf of the MD.
Screen and prioritize incoming calls, emails, requests, and correspondence.
Coordinate with senior management, employees, consultants, vendors, customers, and external stakeholders.

4. MIS & Management Reporting

Collect periodic MIS reports and updates from various departments.
Consolidate information and prepare summaries, dashboards, and presentations for the MD’s review.
Track key business and project-related action points and ensure timely follow-up.

5. Travel & Logistics Coordination

Plan and coordinate domestic and international travel arrangements, including tickets, accommodation, local transportation, and itineraries.
Coordinate site visits, business meetings, conferences, and official engagements.

6. Confidentiality & Records Management

Handle highly confidential and sensitive business information with utmost discretion.
Maintain organized records of important documents, correspondence, meeting minutes, approvals, and reports.
Ensure secure and systematic filing of physical and digital records.

7. Internal & External Coordination

Act as a key coordination point between the Managing Director and Department Heads.
Follow up on decisions and instructions issued by the MD and ensure timely execution.
Coordinate with external consultants, business associates, government authorities, and other stakeholders as required.

8. Special Assignments

Support the MD in special projects, business initiatives, reviews, and strategic assignments.
Conduct basic research and compile information required for decision-making.
Undertake any other responsibilities assigned by the Managing Director.

Qualifications & Skills

Graduate / Postgraduate in Business Administration, Management, Commerce, or a relevant discipline.
5–10 years of experience as Executive Secretary, Executive Assistant, or Personal Assistant to MD / CEO / Chairman / Senior Management.
Excellent written and verbal communication skills in English.
Strong drafting, presentation, and documentation skills.
Advanced proficiency in MS Office, particularly Outlook, Excel, Word, and PowerPoint.
Excellent calendar management, coordination, and follow-up skills.
Ability to prepare Minutes of Meetings and monitor action points effectively.
High level of integrity, confidentiality, and professional maturity.
Strong analytical, organizational, and multitasking abilities.

Preferred Candidate Profile

Candidates with experience supporting an MD, CEO, Chairman, or Promoter will be preferred.
Experience in Real Estate, Construction, Infrastructure, or a corporate environment will be an added advantage.
Strong ability to coordinate with senior-level stakeholders and Department Heads.
Proactive, highly organized, detail-oriented, and result-focused.
Ability to work under pressure and handle multiple priorities.
Willingness to work beyond regular office hours and travel when business requirements demand.

Key Performance Indicators (KPIs)

Effective management of the MD’s calendar and priorities.
Timely preparation and circulation of Minutes of Meetings.
Closure of action points within agreed timelines.
Accuracy and quality of reports, presentations, and correspondence.
Effectiveness of coordination with internal and external stakeholders.
Maintenance of confidentiality and professional standards.

Pay: ₹50,000.00 - ₹65,000.00 per month

Benefits:

Cell phone reimbursement
Health insurance
Leave encashment
Life insurance
Provident Fund

Work Location: In person

Quick apply

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