Executive Administrative Assistant
Elite Butlers —Lower Parel, Mumbai, Maharashtra
- ₹15,00,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- AI
Quick apply
Back Office Assistant
Ganpat Metals Pvt. Ltd —Grant Road, Mumbai, Maharashtra
- ₹15,000.00 - ₹28,128.90 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
HOT VACANCY - Administration Assistant ( 4-6yrs)
PG PATKI ARCHITECTS —Fort, Mumbai, Maharashtra
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Assistant Manager - HR & Administration
BudgetCFS Terminals Pvt. Ltd. —Uran, Navi Mumbai, Maharashtra
- ₹50,000 - ₹55,000 a month
- Full-time
- Human resources
- Recruiting
- In-person
Quick apply
4d
Assistant Manager - Administration
Cushman & Wakefield —Mumbai District, Maharashtra
- Full-time
- Microsoft Word
- Microsoft Excel
- Communication skills
Quick apply
1d
Office Admin/Admin Executive- ANDHERI W
Onycon Infrastructure —Andheri West, Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Microsoft Excel
- Computer literacy
- Microsoft Office
Quick apply
Office/Accounts Assistant
UNISOURCE CHEMICALS PVT LTD —Lower Parel, Mumbai, Maharashtra
- ₹16,000.00 - ₹29,549.56 a month
- Full-time
- English
- Bachelor's degree
- In-person
- Food provided
Quick apply
4d
Office Administrator
Aniket and Associates —Lower Parel, Mumbai, Maharashtra
- ₹3,00,000 - ₹4,00,000 a year
- Full-time
- Microsoft Word
- Microsoft Office
- Administrative experience
- Cell phone reimbursement
- Flexible schedule
Quick apply
10d
Admin And Front Office Executive
Dudhwala Group —Mumbai Central H.O, Mumbai, Maharashtra
- ₹30,000 - ₹45,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Food provided
Quick apply
EA to Director/ Admin Assistant
RISE IT DIGITAL LLP —Mumbai District, Maharashtra
- ₹15,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5d
Front Desk Executive and Administrator
lizetta —Mumbai, Maharashtra
- ₹4,20,000 - ₹5,40,000 a year
- Full-time
- Microsoft Word
- 12th Pass
- Bachelor's degree
Quick apply
1d
Account and Admin Officer
SSterling Workforce Enterprises Private Limited —Bandra, Mumbai, Maharashtra
- ₹6,00,000 - ₹8,50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14d
Computer Operator cum Office Assistant
FCG POWER INDUSTRIES PVT LTD —Lower Parel, Mumbai, Maharashtra
- From ₹15,000 a month
- Full-time
- Microsoft Word
- English
- Bachelor's degree
Quick apply
Office Administrator
Chocolove —Mahim, Mumbai, Maharashtra
- ₹25,000 - ₹35,000 a month
- Full-time
- Microsoft Excel
- Sales
- Supervising experience
Quick apply
10d
Office Administrator - Law Firm
Brainwonders —Mumbai, Maharashtra
- ₹35,000 - ₹50,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick apply
Office Assistant/Administrator
VIPRA CLOSURES PVT LTD —Andheri East, Mumbai, Maharashtra
- ₹18,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Commuter assistance
- Health insurance
Quick apply
Computer Operator cum Office Assistant
HR Security India Pvt Ltd —Khar, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Paid time off
Quick apply
4d
Back office Operations Assistant
PackReach —Mumbai District, Maharashtra
- Up to ₹30,000 a month
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
9d
Office Assistant
Arya Gold —Mumbai District, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Sales
- Customer service
- Bachelor's degree
Quick apply
Admin Assistant
Silicon Interfaces —Mahalaxmi, Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Paid time off
Quick apply

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Executive Administrative Assistant

Elite Butlers
Lower Parel, Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹15,00,000 a year

Qualifications

Microsoft Office
Administrative experience
AI
Communication skills
Senior leadership
Office experience

Full job description

Executive Administrative Assistant

Location: Lower Parel, Mumbai | On-Site
Experience: 4–7 Years
Function: Executive Assistance | Administration | Workplace Operations

About the Role

We are looking for a highly organised, proactive, polished, and resourceful Executive Administrative Assistant to support senior leadership while ensuring the smooth and efficient functioning of day-to-day office operations.

The ideal candidate will be someone who understands the desired outcome, thinks ahead, connects the dots, and takes complete ownership rather than waiting for detailed instructions. The role requires strong organisational skills, professional communication, discretion, attention to detail, and the ability to manage multiple priorities with composure.

Candidates with experience in Executive Assistance, Personal Assistance, Corporate Administration, Workplace/Office Operations, Hospitality Operations, or Butler Services will be considered. Candidates from premium hospitality or Butler backgrounds with strong administrative and operational capabilities are particularly welcome.

Key Responsibilities

1. Executive Support

Manage calendars, meetings, appointments, priorities, and follow-ups.
Coordinate domestic and international travel, itineraries, bookings, and logistics.
Handle executive correspondence, presentations, reports, and documentation.
Coordinate with senior stakeholders, clients, partners, vendors, and internal teams.
Anticipate requirements and ensure timely follow-through on commitments and action items.
Maintain confidentiality and exercise sound judgement while handling sensitive information.

2. Office & Administrative Operations

Oversee smooth day-to-day office administration and workplace operations.
Coordinate with vendors, service providers, facility teams, and external partners.
Manage office supplies, maintenance, housekeeping, and other workplace requirements.
Maintain accurate records, trackers, schedules, and administrative documentation.
Support meetings, events, visitors, and other office-related requirements.
Identify gaps in existing processes and implement more efficient ways of working.

3. Workplace & Operations Coordination

Ensure the workplace remains organised, professional, well-maintained, and operationally efficient.
Coordinate multiple requirements simultaneously while maintaining a high level of attention to detail.
Proactively follow up with stakeholders to ensure timely completion of tasks.
Troubleshoot operational issues and identify practical solutions.
Build and maintain strong working relationships with internal teams and external service providers.

4. Technology & Process Improvement

Effectively use digital tools, productivity platforms, and modern workplace technologies.
Utilise AI tools to improve productivity, communication, documentation, research, and administrative efficiency.
Identify opportunities to automate repetitive tasks and simplify workflows.
Adapt quickly to new systems, technologies, and ways of working.

What We’re Looking For

Strong sense of ownership and accountability.
Proactive approach with the ability to anticipate requirements.
Excellent organisational and follow-through skills.
Strong attention to detail.
Ability to bring solutions rather than simply highlight problems.
Excellent verbal and written communication skills.
Professional, confident, and warm personality.
Ability to manage multiple priorities in a fast-paced environment.
Comfortable working closely with senior leadership and diverse stakeholders.
Strong interpersonal skills and professional presence.
Respectful and courteous approach towards people at all levels.
Adaptable, resourceful, and comfortable with changing priorities.
Willingness to learn and adopt new technologies and processes.

Preferred Background

4–7 years of relevant experience in Executive Assistance, Personal Assistance, Corporate Administration, Workplace Operations, Office Administration, or Hospitality Operations.
Candidates from premium hospitality, Butler, or high-touch service backgrounds are welcome.
Experience supporting senior leadership or handling high-profile stakeholders will be an advantage.
Strong proficiency in MS Office / Google Workspace.
Familiarity with modern productivity tools and AI platforms.
Strong administrative, coordination, and operational capabilities.

Ideal Candidate

The ideal candidate should demonstrate maturity, self-awareness, curiosity, professionalism, and a strong sense of responsibility.

You should be someone who can bring structure without being rigid, maintain high professional standards while remaining approachable, and take initiative to ensure things are completed efficiently.

Quick apply

Refine Your Search

office administrator jobs in mumbai district maharashtra

Executive Administrative Assistant

Back Office Assistant

HOT VACANCY - Administration Assistant ( 4-6yrs)

Assistant Manager - HR & Administration

Assistant Manager - Administration

Office Admin/Admin Executive- ANDHERI W

Office/Accounts Assistant

Office Administrator

Admin And Front Office Executive

EA to Director/ Admin Assistant

Front Desk Executive and Administrator

Account and Admin Officer

Computer Operator cum Office Assistant

Office Administrator

Office Administrator - Law Firm

Office Assistant/Administrator

Computer Operator cum Office Assistant

Back office Operations Assistant

Office Assistant

Admin Assistant

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