Dl Documentation executive Jobs – 1016 Open Jobs Today

Export Documentation & opeerations Executive (Rice Industry only)
Indiafeast Millers Private Limited —Delhi, Delhi
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1d
Export Documentation Executive
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7d
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Motor Insurance Advisor / Documentation Executive
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Accounts & Admin Executive
Advit Ventures Private Limited —Daryaganj, Delhi, Delhi
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netz infocom pvt.ltd —Delhi
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Warehouse Operation Executive
Flybunch Ventures Pvt Ltd —Delhi, Delhi
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Medical Billing Executive
Dr.Modi's Shining Smiles Dental Clinic —Delhi, Delhi
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IPD Billing Executive
Aastha Hospital —Delhi, Delhi
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BDE (Business Development Executive)
Neuralbits Technologies Pvt Ltd —Delhi, Delhi
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9d
Accounts & Compliance Executive
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4d
Export and Import Documentation Executive
FPS Global Group —Dwarka, Delhi, Delhi
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3d
Operation Executive
Leftword Books —Delhi, Delhi
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9d
Electrical Training & Documentation Executive
Amaryllis Appliances India Private Limited —Delhi
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Operation Executive - Logistics
Aone Outsourcing Solutions —Connaught Place, Delhi, Delhi
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8d

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Export Documentation & opeerations Executive (Rice Industry only)

Indiafeast Millers Private Limited
Delhi, Delhi

Quick apply

Job details

Full-time
₹25,000 - ₹50,000 a month
1 day ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Procurement
Supply chain
Microsoft Office
Bachelor's degree
Organisational skills

Full job description

Job Description (JD) Export Documentation & Operations Executive

Position: Export Documentation & Operations Executive
Department: Export Operations
Location: New Delhi
Experience: 3-6 Years (Experience in Rice/Agri Commodity Export Industry preferred)
Employment Type: Full-Time

About the Role

We are looking for a detail-oriented and responsible Export Documentation & Operations Executive to manage export documentation, shipment operations, packaging coordination, and end-to-end execution of export orders. The candidate will be responsible for ensuring timely order processing, accurate documentation, coordination with internal teams and external service providers, and smooth dispatch of export consignments.

Key ResponsibilitiesExport Documentation & Compliance

Prepare, verify, and maintain complete export documentation including:
Commercial Invoice
Packing List
Certificate of Origin
Phytosanitary Certificate
Fumigation Certificate
Health Certificate / EIC documents (where applicable)
Bill of Lading (Draft & Final)
Shipping Instructions
Insurance Documents
Inspection Certificates and buyer-specific documentation
Ensure all documents are prepared accurately as per buyer requirements and destination country regulations.
Coordinate with CHA, freight forwarders, shipping lines, banks, and government authorities for timely documentation.
Handle export documentation under various payment terms including Advance Payment, CAD, and Letter of Credit (LC).

Packaging Material Management & Coordination

Coordinate with the sales and production teams regarding packaging requirements for export orders.
Prepare packaging material requirements based on confirmed orders.
Follow up with vendors for timely supply of packaging materials including:
Printed bags
Non-woven bags
PP/BOPP bags
Jute bags
Cartons and other packing materials
Coordinate for packaging material quotations, order placement, production status, and delivery schedules.
Ensure availability of packaging materials before production and shipment deadlines.
Maintain records of packaging material inventory, consumption, and pending requirements.

Cargo Packing, Loading & Dispatch Coordination

Coordinate with packing teams for export cargo packing as per buyer specifications.
Ensure correct packing, labeling, marking, and palletization requirements are followed.
Coordinate container stuffing schedules with warehouse and logistics teams.
Supervise and monitor loading activities to ensure proper utilization of container space and safe cargo handling.
Verify loading details, container numbers, seal details, and dispatch documents.
Ensure timely dispatch of containers as per vessel schedules.

Export Operations & Shipment Coordination

Manage end-to-end export shipment operations from order confirmation to final dispatch.
Coordinate with production, warehouse, and quality teams for timely order readiness.
Arrange and monitor container bookings, vessel schedules, and shipment planning.
Coordinate with CHA and logistics partners for container placement, stuffing, loading, and dispatch.
Ensure smooth execution of cargo movement from factory/warehouse to port.
Track shipment status and provide timely updates to internal teams and buyers.
Maintain shipment records, export files, and operational MIS.

Regulatory & Export Compliance

Ensure compliance with DGFT, Customs, APEDA, EIC/EIA, and other export-related requirements.
Coordinate for export-related certificates and approvals wherever required.
Assist in export incentive documentation such as RoDTEP, eBRC, and other applicable benefits.
Coordinate with banks for export document submission and realization tracking.
Maintain proper records of export shipments and supporting documents.

Internal & External Coordination

Coordinate with international sales team for buyer requirements and shipment planning.
Communicate with overseas buyers, freight forwarders, CHA, suppliers, and service providers.
Resolve operational issues related to documentation, packaging, loading, and shipment execution.
Ensure timely communication and follow-up with all stakeholders.

Required Skills & Qualifications

Bachelor’s degree in Commerce, International Business, Supply Chain, or related field.
3–5 years of experience in export documentation and operations.
Experience in rice/agri commodity exports will be preferred.
Good knowledge of export procedures, shipping documents, and Incoterms.
Understanding of packaging procurement and export cargo handling.
Strong coordination, follow-up, and problem-solving skills.
Excellent attention to detail and documentation accuracy.
Proficiency in MS Office (Excel, Word, Outlook).

Preferred Candidate Profile

Experience handling international shipments to Africa, Europe, Middle East, or other global markets.
Ability to independently manage multiple export orders and shipments.
Strong organizational skills with the ability to work under deadlines.

Key Performance Indicators (KPIs)

Timely and error-free export documentation.
On-time availability of packaging materials.
Smooth packing, loading, and dispatch of export consignments.
Minimum shipment delays due to operational issues.
Proper maintenance of export records and MIS.
Effective coordination with all internal and external stakeholders.

ONLY APPLY IF YOUR FROM AGRI EXPORT BACKGROUND

Job Type: Full-time

Pay: ₹25,000.00 - ₹50,000.00 per month

Application Question(s):

What's your current salary?
What's your expected salary?
What's your notice period?

Education:

Bachelor's (Required)

Experience:

Rice Industry: 5 years (Required)
Export documentaion & operation: 5 years (Required)

Work Location: In person

Quick apply

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