Uttarpara West Bengal Assistant/office manager Jobs – 75 Open Jobs Today

Assistant Manager - Administration
Medhavi Skills University —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
2d
Assistant Manager - CRM
MEDI ASSIST INSURANCE TPA PRIVATE LIMITED —Kolkata, West Bengal
- ₹4,00,000 - ₹6,00,000 a year
- Full-time
- Analysis skills
- Bachelor's degree
- Organisational skills
- Health insurance
Quick apply
8d
Asistant Manager
Boston Institute of Analytics —Kolkata, West Bengal
- ₹50,000 - ₹55,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Marketing
- Flexible schedule
Quick apply
Assistant Operations Manager
Kolkata Ventures —Ballygunge, Kolkata, West Bengal
- ₹35,000 - ₹45,000 a month
- Full-time
- Sales
- Customer service
- Project management
Quick apply
6d
ASSISTANT MANAGER
SPML Infra —Kolkata, West Bengal
- ₹8,00,000 - ₹10,00,000 a year
- Microsoft Excel
- Oracle
- ERP systems
Assistant Facility Manager - Soft Services
Cushman & Wakefield —Kolkata, West Bengal
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Customer service
Quick apply
8h
Assistant Manager
Nextstep Solutions —Kolkata, West Bengal
- ₹40,000 - ₹50,000 a month
- Full-time
- Customer service
- Microsoft Office
- Master's degree
- Paid time off
- Paid sick time
Quick apply
Assistant Manager
Nextstep Consultancy Services —Kolkata, West Bengal
- ₹40,000 - ₹50,000 a month
- Full-time
- Customer service
- Microsoft Office
- Master's degree
- Paid time off
- Paid sick time
Quick apply
Assistant Program Manager
Udayan Care —Kolkata, West Bengal
- ₹50,000 - ₹55,000 a month
- Email
- MSW
- Management
- English
Quick apply
Executive Operations (KSW)
DHL —Kolkata, West Bengal
- Email
- Management
- Microsoft Office
- Bachelor's degree
- Health insurance
- Paid time off
5h
AGM Corporate Projects
DS Group —Kolkata, West Bengal
- Full-time
- Management
- Microsoft Office
- Analysis skills
3d
Assistant HR Manager
Apna HR —Kolkata, West Bengal
- ₹30,000 - ₹35,000 a month
- Full-time
- Microsoft Excel
- English
- Human resources
Quick apply
Assistant Manager QA/QC
PS Group —Kolkata, West Bengal
- ₹45,000 - ₹60,000 a month
- Full-time
- Civil engineering
- Bachelor's degree
- Quality control
Quick apply
Assistant Human Resources Manager
IHCL —Kolkata, West Bengal
- English
- Master's degree
- Diploma
- Health insurance
9d
Executive Assistant/Office Manager
Sutraa Exhibitions LLP —Kolkata, West Bengal
- ₹12,000 - ₹20,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
Assistant Cost Manager
JLL —Kolkata, West Bengal
- Management
- English
- Research
- Health insurance
9d
Assistant Manager - Talent Acquisition
A One Advisory —Kolkata, West Bengal
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
Senior Executive/Assistant Manager – Documentation, Logistics
GAC —Kolkata, West Bengal
- Full-time
- English
- Bachelor's degree
- Business Administration
Quick apply
1d
Assistant Manager – Business Support
CRY - Child Rights and You —Kolkata, West Bengal
- Microsoft Word
- Microsoft Excel
- English
Assistant Manager Guest Relation
Hyatt Regency Kolkata —Kolkata, West Bengal
- Full-time
- Communication skills
- Hotel experience
2d

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Assistant Manager - Administration

Medhavi Skills University
Kolkata, West Bengal

Quick apply

Job details

Full-time
₹30,000 - ₹40,000 a month
2 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Vendor management
Procurement
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Office management
MBA
Communication skills
Negotiation
Office experience

Full job description

We are looking for an organized, proactive, and detail-oriented Assistant Manager – Administration to manage day-to-day administrative and facility operations. The role will be responsible for ensuring smooth office functioning, coordinating with vendors and service providers, managing facilities, and supporting employees and management with administrative requirements.

Key Responsibilities

1. Office & Facility Management

Manage day-to-day office administration and ensure smooth functioning of the workplace.
Monitor housekeeping, security, pantry, maintenance, and other facility services.
Ensure proper upkeep, cleanliness, safety, and hygiene of office premises.
Coordinate office seating, workstations, meeting rooms, and other facilities.
Handle office repairs, maintenance, and service requirements.

2. Vendor Management

Coordinate with vendors and service providers for office-related requirements.
Obtain quotations, negotiate rates, and support vendor selection.
Monitor vendor performance and ensure timely delivery of services.
Maintain vendor records, contracts, and service agreements.
Verify vendor invoices and coordinate for timely processing of payments.

3. Procurement & Inventory

Manage procurement of office stationery, pantry supplies, housekeeping materials, and other administrative items.
Maintain inventory and stock records.
Monitor consumption and ensure timely replenishment.
Coordinate with vendors for purchase orders and deliveries.
Maintain proper documentation for purchases and assets.

4. Employee Support

Handle employee administrative queries and provide timely support.
Coordinate employee onboarding requirements such as seating, access cards, stationery, and other facilities.
Support employee engagement activities and internal events.
Coordinate travel, accommodation, transportation, and other administrative arrangements when required.

5. Documentation & Compliance

Maintain administrative records, contracts, licenses, bills, and other documentation.
Ensure compliance with company policies and applicable statutory requirements related to administration and facilities.
Maintain records for security, fire safety, AMC, insurance, and other facility-related requirements.
Prepare regular administrative reports and MIS.

6. Travel & Event Coordination

Coordinate domestic and international travel arrangements for employees and management, when required.
Arrange transportation, accommodation, meetings, conferences, and corporate events.
Support management meetings, town halls, employee events, and other company activities.

7. Budget & Cost Control

Assist in preparing and monitoring the administration budget.
Track administrative expenses and identify opportunities for cost optimization.
Ensure expenses are within approved budgets and company policies.

8. Team Coordination

Supervise and coordinate with housekeeping, security, office support staff, and other administrative personnel.
Allocate responsibilities and monitor service quality.
Address operational issues and ensure timely resolution.

Required Skills

Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Good vendor negotiation and coordination skills.
Strong problem-solving and decision-making abilities.
Good knowledge of MS Office, especially Excel, Word, and PowerPoint.
Ability to manage multiple priorities and work under deadlines.
Strong attention to detail and documentation skills.
Professional attitude and ability to interact confidently with employees, vendors, and senior management.

Qualification

Graduate degree in any discipline.
MBA/PG Diploma in HR, Administration, Facilities Management, or a related field will be an advantage.

Experience

4–7 years of experience in administration, facilities, office management, or a related function.
Experience in vendor management, procurement, facility operations, and employee support preferred.

Key Competencies

Administration & Facility Management
Vendor Management
Procurement & Inventory Management
Budget Management
Event & Travel Coordination
Team Management
Communication & Stakeholder Management
Problem Solving
Planning & Organization

Key Performance Indicators (KPIs)

Smooth and uninterrupted office operations.
Vendor performance and service quality.
Timely procurement and invoice processing.
Inventory accuracy and cost control.
Employee satisfaction with administrative services.
Compliance with safety and administrative policies.
Effective management of administrative budgets and expenses.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

assistant/office manager jobs in uttarpara west bengal

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Assistant Manager Guest Relation

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