Description:
IWM Administrative Assistant - Business Management (BM) - Analyst
Nomura Overview:
Nomura is a financial services group with an integrated global network. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its four business divisions: Wealth Management, Investment Management, Wholesale (Global Markets and Investment Banking), and Banking. Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com.
Nomura Services, India supports the group’s global businesses. With world-class capabilities in trading support, research, information technology, financial control, operations, risk management and legal support, the firm plays a key role in facilitating the group’s global operations across four international regions.
At Nomura, creating an inclusive workplace is a priority. Our approach to inclusion encompasses a variety of initiatives, including sensitization campaigns, implementing conducive policies & programs, providing infrastructure support and engaging in community events. Over time, we have made meaningful progress in these areas, and this commitment has been well-recognized across the industry. We are proud recipients of the prestigious Top 10 Employers award by the India Workplace Equality Index (IWEI), IWEI Gold Employer of Choice awards, India CSR Leadership Award 2024 for Holistic Village Development Program and the YUVA Unstoppable Changemaker Awards.
Divisional Overview:
Nomura International Wealth Management (IWM) have more than 50 years of experience delivering value to our high net worth clients in Asia. Our commitment to deliver bespoke solutions is paired with judicious planning, coupled with Asia insight to meet clients’ wealth planning and investment goal objectives.
Nomura IWM have access to both global and regional investment opportunities across multiple asset classes - fixed income and equity securities, including currencies, interest rates and credit in cash, derivatives and structured products. IWM will take advantage of Nomura’s research-based advice, strong execution capabilities and bespoke solutions that leverage our global expertise in Global Markets, Investment Banking, Asset Management and other affiliates.
IWM rolls up to Nomura’s Wholesale division along with Global Markets (GM) and Investment Banking (IBD).
Business Overview:
This role will provide critical administrative support with a primary focus on travel approval reviews and policy compliance, while also handling various administrative tasks to ensure smooth business operations.
What We Offer:
We support employee wellbeing by ensuring a sense of purpose and belonging.
We offer a comprehensive range of wellbeing services which allows employees to get access to the assistance they need at any point in their wellbeing journey.
Our bespoke benefits support employees and their family’s holistic wellbeing and are inclusive of diverse identities and family structures.
Position Specifications:
2-3 years of administrative experience, preferably in financial services
Bachelor's degree or equivalent experience
Roles and Responsibilities
We are seeking a detail-oriented Administrative Assistant to join our International Wealth Management Business Management team.
This role will provide critical administrative support with a primary focus on travel approval reviews a policy compliance, while also handling various administrative tasks to ensure smooth business operations.
Responsibilities:
- Travel Management & Compliance (Primary Focus)
- Review and process travel approval requests from Relationship Managers, Product teams, and Investment Advisors
- Conduct comprehensive policy compliance checks on all travel-related expenses including:
- Airfare bookings and fare class verification
- Hotel accommodation rates and standards
- Duration of business trips and justification
- Meal allowances and entertainment expenses
- Ground transportation arrangements
- Identify and flag out-of-policy items for management review
- Maintain accurate records of travel approvals and rejections o Coordinate with travelers to resolve policy discrepancies
- Generate regular reports on travel spending patterns and policy adherence o
- General Administrative Support
- Provide comprehensive administrative support to the Business Management team o Manage calendars, schedule meetings, and coordinate appointments
- Prepare and distribute meeting materials and documentation
- Handle correspondence and communication on behalf of team members o
- Maintain filing systems and ensure proper document management
- Support special projects and initiatives as assigned
- Assist with expense report processing and reconciliation
- Coordinate with other departments and external vendors as needed
Mind Set:
- Excellent interpersonal and communication skills in building and maintaining strong relationships with key stakeholders and regional counterparts at senior levels
- Strong Analytical and Situational Problem solving skills.
- Excellent MS Power-point, Excel and Word skills
- Strong attention to detail and analytical skills
- Excellent organizational and time management abilities
- Proficiency in Microsoft Office
- Suite (Excel, Word, PowerPoint, Outlook)
- Experience with expense management systems preferred
- Strong written and verbal communication skills
- Ability to work independently and handle confidential information
- Prior experience in Wealth Management space
- Ambition and enthusiasm to succeed in this challenging role
- Experience with travel booking platforms and expense management tools like PeopleSoft, Concur, etc.
We are committed to providing equal opportunities throughout employment including in the recruitment, training and development of employees. We prohibit discrimination in the workplace whether on grounds of gender, marital or domestic partnership status, pregnancy, carer’s responsibilities, sexual orientation, gender identity, gender expression, race, color, national or ethnic origins, religious belief, disability or age.
- Applying for this role does not amount to a job offer or create an obligation on Nomura to provide a job offer. The expression "Nomura" refers to Nomura Services India Private Limited together with its affiliates.
- The benefits are subject to change and will be in accordance with Company’s policies as may be applicable from time to time).
