New Town Kolkata West Bengal Events management Jobs – 384 Open Jobs Today

Front Office Associate
Debson Pumps Private Limited —Kolkata, West Bengal
- Up to ₹3,50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
1d
Admission Officer
AMSkills Ecademy Pvt Ltd —Kolkata, West Bengal
- ₹30,000.00 - ₹40,560.34 a month
- Full-time
- Microsoft Office
- Master's degree
- Business development
- Paid time off
Quick apply
16h
Executive Assistant/PA
Digixpert Solutions —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Paid sick time
Quick apply
Media Content Coordinator
ITC Limited —Kolkata, West Bengal
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Operations Executive / Assistant Manager - Event Management Company
PMS INNOVATION SOLUTIONS —Kolkata, West Bengal
- ₹15,000 - ₹25,000 a month
- Urgently hiring
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
Quick apply
Asst. Manager - Client Servicing
Mindshaft Media Pvt Ltd —Tollygunge H.O, Kolkata, West Bengal
- ₹6,00,000 - ₹7,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Marketing
Quick apply
Admission Head
ARKA JAIN University —Kolkata, West Bengal
- Full-time
- Business development
- Analysis skills
- Travel
- Health insurance
- Cell phone reimbursement
Quick apply
7d
Executive Assistant to Managing Director
World Vision Vivaan Private Limited —Kolkata, West Bengal
- ₹50,000 - ₹66,666 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
Events Planning Manager
Hyatt Regency Kolkata —Kolkata, West Bengal
- Full-time
- Administrative experience
- Bachelor's degree
- Diploma
Jewellery Sales Executive
DigiInd —Barasat, West Bengal
- ₹25,000 - ₹30,000 a month
- Full-time
- Sales
- Customer service
- 12th Pass
Quick apply
Front Office Associate
Dollons Food Products (P) Ltd —Kolkata, West Bengal
- ₹15,000 - ₹28,000 a month
- Full-time
- English
- Microsoft Office
- Bachelor's degree
- Cell phone reimbursement
- Flexible schedule
Quick apply
Marketing Manager
Rebonding Solutions —Dumdum Road, Kolkata, West Bengal
- ₹50,000 - ₹70,000 a month
- Full-time
- Master's degree
- Business development
- Bachelor's degree
Quick apply
4d
Administrative Assistant to Executive Management
PTS Consulting Services —Kolkata, West Bengal
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10d
Academic Administrative Officer
Brainware University —Kolkata, West Bengal
- Full-time
- Administrative experience
- Communication skills
SENIOR MANAGER
SPML Infra —Kolkata, West Bengal
- ₹12,00,000 - ₹18,00,000 a year
- Master's degree
- Bachelor's degree
- Business Administration
School Facilitator- Dum Dum
International STEAM Research —Dam Dam, West Bengal
- ₹16,000 - ₹17,000 a month
- Full-time
- English
- Budgeting
- In-person
Quick apply
Assistant Manager Guest Relation - Event Operations
Hyatt Regency Kolkata —Kolkata, West Bengal
- Full-time
- Hospitality
- Guest services
- Communication skills
Personal Assistant cum Admin
Baid and Company —Ballygunge Circular Road, Kolkata, West Bengal
- ₹20,000 - ₹40,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- In-person
Quick apply
Executive Event Productions
PLANET E3 INDIA BRANDCOM PRIVATE LIMITED —Beleghata H.O, Kolkata, West Bengal
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
- Health insurance
- Cell phone reimbursement
Quick apply
Senior Business Development Manager
Allied Digital Services Ltd —Salt Lake, Kolkata, West Bengal
- ₹10,00,000 - ₹15,00,000 a year
- Full-time
- Sales
- English
- Master's degree
- Health insurance
- Cell phone reimbursement
Quick apply

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Front Office Associate

Debson Pumps Private Limited -
Kolkata, West Bengal

Quick apply

Job details

Permanent | Full-time
Up to ₹3,50,000 a year
1 day ago

Benefits

Provident Fund
Health insurance
Cell phone reimbursement
Paid sick time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Administrative experience
Bachelor's degree
Manufacturing
Communication skills
Office experience

Full job description

The Front Desk & Administration Associate will be responsible for managing the company's front office, handling visitors and calls, coordinating with vendors and internal departments, maintaining systematic filing and records, and ensuring accurate and timely management of administrative data.

The position requires a professional, presentable, organized, and proactive individual who can manage multiple responsibilities efficiently.

Key Responsibilities

1. Front Desk Management

Manage the reception area and maintain a professional and welcoming environment.
Receive and greet customers, visitors, vendors and business associates.
Maintain visitor records and coordinate visitor access.
Ensure visitors are attended to promptly and courteously.
Coordinate meetings, appointments and conference-room requirements.

2. Telephone & Communication

Handle incoming calls and route them to the appropriate person or department.
Take accurate messages and ensure timely communication.
Handle basic customer/vendor enquiries and direct technical or commercial matters to the concerned department.
Maintain professional telephone and email etiquette.

3. Vendor Management & Coordination

Coordinate with office vendors, service providers, couriers, housekeeping, security, maintenance agencies and other administrative vendors.
Maintain an updated Vendor Master / Vendor Contact List.
Coordinate quotations, service requirements, delivery schedules and routine follow-ups.
Track pending vendor requirements and ensure timely escalation to the concerned department.
Maintain records of vendor communications, quotations, invoices and supporting documents.
Coordinate with Accounts for submission and processing of vendor bills where required.
Ensure vendors follow company procedures and maintain professional service standards.

4. Filing & Documentation

Maintain systematic physical and digital filing systems.
File documents department-wise, date-wise and subject-wise as applicable.
Maintain records of correspondence, invoices, quotations, purchase-related documents, vendor documents and administrative records.
Ensure documents are easily retrievable when required.
Regularly review files and ensure that outdated or duplicate documents are appropriately archived.
Maintain confidentiality of company and management documents.

5. Data Management

Maintain accurate and updated administrative databases and records.
Enter and update data in Excel, ERP, CRM or other company systems as applicable.
Maintain visitor, vendor, courier, contact and administrative databases.
Prepare basic MIS reports and data summaries as required.
Ensure data accuracy and completeness.
Regularly update master data and eliminate duplicate or incorrect entries.
Maintain appropriate digital backups and organized folder structures.

6. Courier & Document Management

Manage incoming and outgoing courier/postal activities.
Maintain courier registers and delivery records.
Ensure important documents are delivered to the concerned department/person.
Coordinate dispatches of documents to customers, vendors and other external parties.

7. Internal Coordination

Coordinate with HR, Accounts, Sales, Purchase, Service, Stores and Management for routine administrative requirements.
Circulate messages and documents to concerned employees.
Follow up on pending administrative tasks.
Assist in arranging meetings, seminars, customer visits and company events.

8. Office Administration

Monitor reception, meeting rooms and common front-office areas.
Coordinate refreshments and arrangements for meetings and visitors.
Maintain basic office stationery and front-office requirements.
Coordinate routine maintenance and facility-related requirements with vendors.
Escalate any administrative or facility-related issues to HR/Admin.

Key Skills & Competencies:

Excellent communication and interpersonal skills.
Professional and pleasant personality.
Strong organizational and coordination skills.
Good knowledge of MS Word, Excel, Outlook/Email and basic computer applications.
Ability to maintain systematic physical and digital records.
Good attention to detail and accuracy.
Ability to manage multiple tasks simultaneously.
Strong follow-up skills.
Professional telephone and email etiquette.
Ability to communicate effectively with customers, vendors and employees.
High level of discipline, punctuality and confidentiality.
Proactive approach towards work.

Key Performance Indicators (KPIs)

Performance will be evaluated on:

Professional management of the reception/front office.
Prompt handling of calls, visitors and enquiries.
Accuracy and completeness of data maintained.
Proper maintenance of physical and digital files.
Timely vendor coordination and follow-up.
Accuracy of vendor and administrative master data.
Timely processing and routing of documents.
Proper maintenance of visitor and courier records.
Responsiveness to internal departments.
Discipline, punctuality and professional conduct.

Qualification & Experience

Qualification: Graduate preferred.

Experience: 1–4 years in Front Office, Reception, Administration, Customer Service or Office Coordination.

Preferred: Experience in a manufacturing, engineering, corporate, or industrial organization will be an advantage.

Personal Attributes

The candidate should be:

Smart and presentable
Polite but assertive
Well organized
Responsible and dependable
Computer savvy
Good at follow-ups
Comfortable dealing with vendors and customers
Able to maintain confidentiality
Willing to take ownership rather than waiting for instructions

Overall responsibility: The employee is expected to ensure that the front office and associated administrative activities operate in a professional, organized, accurate and disciplined manner, while providing effective support to management and all internal departments.

Pay: Up to ₹350,000.00 per year

Benefits:

Cell phone reimbursement
Health insurance
Paid sick time
Provident Fund

Work Location: In person

Quick apply

Refine Your Search

events management jobs in new town kolkata west bengal

Front Office Associate

Admission Officer

Executive Assistant/PA

Media Content Coordinator

Operations Executive / Assistant Manager - Event Management Company

Asst. Manager - Client Servicing

Admission Head

Executive Assistant to Managing Director

Events Planning Manager

Jewellery Sales Executive

Front Office Associate

Marketing Manager

Administrative Assistant to Executive Management

Academic Administrative Officer

SENIOR MANAGER

School Facilitator- Dum Dum

Assistant Manager Guest Relation - Event Operations

Personal Assistant cum Admin

Executive Event Productions

Senior Business Development Manager

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